NDSA:Standards and Best Practices Working Group: Difference between revisions

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== Standards and Practices Working Group ==
[[File:NDSA Logo.png|thumb]]
= Standards and Practices Working Group =


[[NDSA:Standards and Practices Working Group Charter ]] (December 10, 2010)
[[NDSA:Standards and Practices Working Group Charter ]] (December 10, 2010)


== Current Members ==
= Current Members =
A list of current members is posted here: [[NDSA:Standards and Practices Working Group Members]].
A list of current members is posted here: [[NDSA:Standards and Practices Working Group Members]].


== Statement of Purpose ==
= Statement of Purpose =


The Standards and Practices Working Group will work to facilitate a community-wide understanding of the role and benefit of standards in digital preservation and how to use them effectively to ensure durable and usable collections. The Group will also develop, recommend, promote, and disseminate information about effective methods for selecting, organizing, describing, managing, preserving and serving digital content, in collaboration with other individuals and organizations where appropriate.
The Standards and Practices Working Group will work to facilitate a community-wide understanding of the role and benefit of standards in digital preservation and how to use them effectively to ensure durable and usable collections. The Group will also develop, recommend, promote, and disseminate information about effective methods for selecting, organizing, describing, managing, preserving and serving digital content, in collaboration with other individuals and organizations where appropriate.


== Current Scope of Work ==
= Current Projects =


'''THIS IS ALL TENTATIVE PENDING OUR JANUARY 12 WORKING GROUP PHONE MEETING'''


Working group members may initiate and engage in new work at any time by forming Action Teams focused on specific projects or tasks.  In addition, the Working Group will conduct the following project.
Working group members may initiate and engage in new work at any time by forming Action Teams focused on specific projects or tasks.   


== [[NDSA:iPRES 2015 Poster Proposal]] ==


Survey and document the digital preservation standards landscape.
During the [[NDSA:April 20, 2015 Standards & Practices Working Group Notes]], wg members brainstormed on a poster proposal reflecting S&P work and activities.
• '''Objectives:'''
 
◦ Identify and describe existing digital preservation standards and best practices


◦ Identify opportunities for collaboration with non-NDSA individuals and organizations who are currently working on digital preservation standards and best practices
== TDR Self-assessment and Audit: Understanding options for addressing standards and requirements ==


◦ Identify gaps in digital preservation standards and best practices coverage that could be addressed by this working group in future activities
<!-- * [[NDSA:Audit and Certification: Understanding Options for Addressing Standards and Requirements| Project Charter]] -->
* [[NDSA:TDR Self-assessment and Audit: Understanding Options for Addressing Standards and Requirements| Project Charter]]


With the release of ISO 16363 that specifies the requirements for the audit and certification of trustworthy digital repositories, the digital community would benefit from a review of current options for organizations to demonstrate comformance and from ongoing monitoring as options emerge and evolve.


• '''Scope:'''
== Digital video exploration ==


◦ Compilation of existing digital preservation standards and best practices, including but not limited to:
* [[NDSA:Digital video exploration]]
* [[NDSA:Digital video exploration meeting notes]]
* [[NDSA:Survey drafting team members]]
* [[NDSA:Digital Video Survey Distribution List]]
* [[NDSA:Video survey announcement text]]


▪ Authoring individuals and organizations
= Past Projects =


▪ Status of standard or best practice
== Digital Preservation Wikipedia ==
This is an ambitious and on-going project using Wikipedia to promote the use of digital preservation standards and best practices. The objectives are to:
* identify and describe '''existing''' digital preservation standards and best practices
* identify '''gaps''' in digital preservation standards and best practices coverage that could be addressed by this working group in collaboration with others
* sustain this activity by building a community of Wikipedians to join us in this activity


▪ Description of standard or best practice
The categories of digital preservation standards and best practices we will focus on include: Content models, Content packaging, Content transfer, Digital preservation strategies and techniques, Digital preservation terms and concepts, File formats, Encodings, Metadata exchange, Metadata schemas, Repository architecture, Repository certification and trustworthiness, Repository operations, Repository policies


▪ Characterization of the standard or best practice (need to define categories)
Status of activities and deliverables:


▪ Examples of where and how they are used
* creation of Digital Preservation "WikiProject" within Wikipedia as an umbrella for collaborating with others on this project -- '''COMPLETE 6/2012'''
* redevelop the current Wikipedia "Digital Preservation" page so that it can serve as an appropriate launch page to more detailed information about standards and best practices -- '''IN PROGRESS, 11/2012-'''


▪ Related documents and Web sites
* create / update pages describing current standards and best practices in the field of digital preservation
* consult with others involved in digital preservation to encourage their input and contributions to the effort
* report back to the NDSA steering committee with updates and proposals as to how to continue this effort into the future


◦ Analysis and synthesis
▪ Identify gaps, areas of potential collaboration, etc.


◦ Publication of survey as an online resource
Links related to this project:
* [http://en.wikipedia.org/wiki/Wikipedia:WikiProject_Digital_Preservation Digital Preservation WikiProject Page]
* [[NDSA:Existing DP-Related Wikipedia Pages]]
* [[NDSA:Survey Template]]
* [[NDSA:Sources of Information about DP Standards and Best Practices]]
* [[NDSA:Categories and Action Teams]] (sign up for an action team here)
* [[NDSA:Parking Spot for other DP-related Standards and Best Practices]]




• '''Deliverables:'''
== Survey of digital preservation staffing ==


◦ Online resource (perhaps a wiki?) that can be continually updated by the NDSA Standards and Practices group and accessed by the general public
* [[NDSA:Staffing survey planning page]]


◦ Report
== Related action team on distributed digital preservation ==


* [[NDSA:DDP_OAIS_Frameworks | Describing a Framework for Applying OAIS to Distributed Digital Preservation]]


• '''Schedule'''


◦ Early Spring 2011: Project planning
== Items related to the exploration of the challenges of preserving PDFs, especially PDF/A documents, including PDF/A-3 ==


◦ Late Spring 2011: Rough draft of report
* [[NDSA:PDF Exploration]]


◦ Summer 2011: “Live” online resource
One of the great strengths of PDF, including the recent PDF/A-3 standard, is its ability to contain a variety of sometimes complex digital objects within a single file. Long term preservation of these files, however, can be problematic because current digital preservation tools are not able to consistently identify the existence of the embedded content nor identify its format. The NDSA Standards sub group is interested in exploring the boundaries of applicability for PDF in preservation environments, especially as a carrier of complex formats such as audio, video and geospatial information. 
 
◦ Summer 2011: Report on work at the NDSA annual conference
The interest in this project grew out of a Signal blog post on PDF/A-3 by Butch Lazorchak (LOC) about embedded files in PDF/A (http://blogs.loc.gov/digitalpreservation/2012/11/all-in-embedded-files-in-pdfa/) as well as discussions between NARA and depositing agencies who are starting to use PDF/A-3 as a de facto normalization wrapper format to contain many media types including audio and video. Caroline Arms (LOC) has already produced a helpful background document to kick start this work.


= In-depth Explorations =


• '''Logistics & methodology'''


◦ Progress will be reported via the regular working group phone meetings.
== Member Interests ==


◦ Discussions will happen on listserv and via emails and phone calls as needed
* [[NDSA:New_Work | Brainstorming new project ideas (Nov, 2012)]]
* [[NDSA:National_Agenda_Standards_Brainstorm | Ideas for the 2014 National Agenda]]


◦ NDSA Standards and Practices working group wiki space will be used to collate resources and work on the deliverables
== Digital and Software-Based Art ==


▪ A Google Doc Spreadsheet may work better to collate resources because of its support for collaborative editing and column sorting.
* Presentations
** Museum of Modern Art: https://drive.google.com/file/d/0B6D9_az1wwWedm1SQWoyVEFCU00/edit?usp=sharing
** San Francisco Museum of Modern Art: https://drive.google.com/file/d/0B6D9_az1wwWeVXozZk9iSnVRN0k/edit?usp=sharing
** Smithsonian Time-based Media Art: https://drive.google.com/file/d/0B6D9_az1wwWeZExRcEZXd0xFMWM/edit?usp=sharing


* Questions for Presenters
• '''Participants'''
** Add questions to Google Drive document: https://docs.google.com/document/d/129lPPa4fRDp2VG-90Kt2NgXGf6zV_kux1nkXFTiSekU/edit?usp=sharing
◦ Lead: Small group of Working Group members?


▪ Responsibilities: Manage the project (keep it on-track, provide status updates), Design contribution process (e.g. who can contribute, editorial review process?, how to publicize contribution process), Design information framework (e.g. the elements to record about each standard, controlled vocabulary values), Perform analysis on collated standards and best practices, Write summary report
== Optical Media ==
*To be presented on 9/15 Monthly call
**Longevity of Optical Media Discs, Michele Youket, Library of Congress (http://www.theatlantic.com/technology/archive/2014/05/the-library-of-congress-wants-to-destroy-your-old-cds-for-science/370804/)
**Introduction to Optical Media Preservation, Alex Duryee, AV Preserve (http://www.avpreserve.com/wp-content/uploads/2014/04/OpticalMediaPreservation.pdf)
**Preserving Write-Once DVDs: Producing Disc Images, Extracting Content, and Addressing Flaws and Errors, Morgan Morel and George Blood, George Blood Audio Video Film (http://www.digitizationguidelines.gov/audio-visual/documents/Preserve_DVDs_BloodReport_20140901.pdf)  
**Data Extraction from Rewritable CDs and DVDs, John Passmore, WNYC (http://blogs.loc.gov/digitalpreservation/2014/02/getting-public-radios-legacy-off-ageing-rewritable-cds-an-interview-with-wnycs-john-passmore/?loclr=blogsig)
**Brief Introduction to M-Disc and Cost Comparisons for Data Storage, John Spencer, BMS/Chace


◦ Participants: Entire Working Group
= Resources =
▪ Responsibilities: Identify and describe relevant standards and best practices


== Meeting Schedule and Minutes ==
* [[NDSA:Activity_Charter_Template | Template for describing new projects]]
* NDSA Standards Working Group Listserv Archives (login required): http://sun8.loc.gov/cgi-bin/wa?A0=NDSA-STANDARDS&X=2E0B3E70D5B40DC564&Y


One meeting was held in 2010 to kick-off the Standards and Practices Group and to develop the charter:
= Meeting Schedules, Minutes and Agendas =
* [[NDSA:January 25, 2016 Standards & Practices Working Group Notes]]
* [[NDSA:December 21, 2015 Standards & Practices Working Group Notes]]
* [[NDSA:August 17, 2015 Standards & Practices Working Group Notes]]
* [[NDSA:July 20, 2015 Standards & Practices Working Group Notes]]
* [[NDSA:May 18, 2015 Standards & Practices Working Group Notes]]
* [[NDSA:April 20, 2015 Standards & Practices Working Group Notes]]
* [[NDSA:March 16, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:February 23, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:December 15, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:November 17, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:October 20, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:September 15, 2014 Standards and Practices Working Group Agenda and Notes]]
* [[NDSA:August 18, 2014 Standards and Practices Working Group Action Items and Recording]]
* (July 2014 - no call)
* [[NDSA:June 16, 2014 Standards and Practices Working Group Notes]]
* [[NDSA:May 19, 2014 Standards and Practices Working Group Notes]]
* (April 2014 - no call)
* [[NDSA:March 24, 2014 Standards and Practices Working Group Notes]]
* [[NDSA:February 24, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:January 27, 2014 Standards & Practices Working Group Notes]]
* [[NDSA:December 16, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:November 18, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:September 16, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:August 19, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:June 17, 2013 Standards & Practices Working Group Notes]]
* [[NDSA:May 20, 2013 Standards & Practices Working Group Notes]]
* (April 2013 - no call)
* [[NDSA:March 18, 2013 Standards Working Group Notes]]
* [[NDSA:February 25, 2013 Standards Working Group Notes]]
* [[NDSA:January 28, 2013 Standards Working Group Notes]]
* [[NDSA:December 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 26, 2012 Standards Working Group Notes]]
* [[NDSA:October 24, 2012 Standards Working Group Notes|October 24, 2012 Standards & Practices Working Group Notes]]
* [[NDSA:August 20, 2012 Standards Working Group Notes]]
* [[NDSA:June 18, 2012 Standards Working Group Notes]]
* [[NDSA:May 16, 2012 Standards Working Group Notes]]
* [[NDSA:April 18, 2012 Standards Working Group Notes]]
* [[NDSA:March 13, 2012 Standards Working Group Notes]]
* [[NDSA:February 22, 2012 Standards Working Group Notes]]
* [[NDSA:January 17, 2012 Standards Working Group Notes]]
* [[NDSA:November 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:June 6, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:May 2, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:April 4, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:Digital Preservation Metadata Action Team -- March 15, 2011]]
* [[NDSA:March 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:February 7, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:January 12, 2011 Standards Working Group Notes and Agenda]]
* [[NDSA:December 6, 2010 Standards Working Group Notes]]
* [[NDSA:November 17, 2010 Standards Working Group Notes]]


December 1, 2010 from 11:00 AM – 12:00 PM ET - [[NDSA:Meeting Minutes 12-7-10]]
= Workshops =
* I can haz standards workshop, NDIPP 2011 [[NDSA:I can haz standards workshop notes]]
Future Meeting Dates will be posted here

Latest revision as of 17:52, 29 November 2016

Standards and Practices Working Group

NDSA:Standards and Practices Working Group Charter (December 10, 2010)

Current Members

A list of current members is posted here: NDSA:Standards and Practices Working Group Members.

Statement of Purpose

The Standards and Practices Working Group will work to facilitate a community-wide understanding of the role and benefit of standards in digital preservation and how to use them effectively to ensure durable and usable collections. The Group will also develop, recommend, promote, and disseminate information about effective methods for selecting, organizing, describing, managing, preserving and serving digital content, in collaboration with other individuals and organizations where appropriate.

Current Projects

Working group members may initiate and engage in new work at any time by forming Action Teams focused on specific projects or tasks.

NDSA:iPRES 2015 Poster Proposal

During the NDSA:April 20, 2015 Standards & Practices Working Group Notes, wg members brainstormed on a poster proposal reflecting S&P work and activities.

TDR Self-assessment and Audit: Understanding options for addressing standards and requirements

With the release of ISO 16363 that specifies the requirements for the audit and certification of trustworthy digital repositories, the digital community would benefit from a review of current options for organizations to demonstrate comformance and from ongoing monitoring as options emerge and evolve.

Digital video exploration

Past Projects

Digital Preservation Wikipedia

This is an ambitious and on-going project using Wikipedia to promote the use of digital preservation standards and best practices. The objectives are to:

  • identify and describe existing digital preservation standards and best practices
  • identify gaps in digital preservation standards and best practices coverage that could be addressed by this working group in collaboration with others
  • sustain this activity by building a community of Wikipedians to join us in this activity

The categories of digital preservation standards and best practices we will focus on include: Content models, Content packaging, Content transfer, Digital preservation strategies and techniques, Digital preservation terms and concepts, File formats, Encodings, Metadata exchange, Metadata schemas, Repository architecture, Repository certification and trustworthiness, Repository operations, Repository policies

Status of activities and deliverables:

  • creation of Digital Preservation "WikiProject" within Wikipedia as an umbrella for collaborating with others on this project -- COMPLETE 6/2012
  • redevelop the current Wikipedia "Digital Preservation" page so that it can serve as an appropriate launch page to more detailed information about standards and best practices -- IN PROGRESS, 11/2012-
  • create / update pages describing current standards and best practices in the field of digital preservation
  • consult with others involved in digital preservation to encourage their input and contributions to the effort
  • report back to the NDSA steering committee with updates and proposals as to how to continue this effort into the future


Links related to this project:


Survey of digital preservation staffing

Related action team on distributed digital preservation


Items related to the exploration of the challenges of preserving PDFs, especially PDF/A documents, including PDF/A-3

One of the great strengths of PDF, including the recent PDF/A-3 standard, is its ability to contain a variety of sometimes complex digital objects within a single file. Long term preservation of these files, however, can be problematic because current digital preservation tools are not able to consistently identify the existence of the embedded content nor identify its format. The NDSA Standards sub group is interested in exploring the boundaries of applicability for PDF in preservation environments, especially as a carrier of complex formats such as audio, video and geospatial information.

The interest in this project grew out of a Signal blog post on PDF/A-3 by Butch Lazorchak (LOC) about embedded files in PDF/A (http://blogs.loc.gov/digitalpreservation/2012/11/all-in-embedded-files-in-pdfa/) as well as discussions between NARA and depositing agencies who are starting to use PDF/A-3 as a de facto normalization wrapper format to contain many media types including audio and video. Caroline Arms (LOC) has already produced a helpful background document to kick start this work.

In-depth Explorations

Member Interests

Digital and Software-Based Art

Optical Media

Resources

Meeting Schedules, Minutes and Agendas

Workshops

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