NDSA:CWG Meeting Minutes November 6, 2013

ATTENDEES (18)

• Butch Lazorchak
• Rachel Wise
• Aaisha Haykal
• Barbara Teague
• Charlotte Erwin
• Deborah Rossum
• Ed Busch
• Jane Zhang
• John Spencer
• Linda Reib
• Michael Stoller
• Midge Coates
• Rachel Howard
• Glen McAninch
• Chris Dietrich
• Erik Rau
• Amy Rudersdorf
• Cathy Hartman

MINUTES

Hartman asked for a volunteer to take notes for the meeting. John Spencer volunteered.

Hartman reminded the group and implored the group to complete the web archiving survey if they have not, and to pass the link on to others they know are involved in Web archiving. Currently, there are approximately 50+ participants. https://www.surveymonkey.com/s/ndsawebarchiving

Butch Lazorchak reminded the group that the Outreach WG also has a survey out soliciting feedback on NDSA outreach: http://www.surveymonkey.com/s/8RDBWLZ

Member presentations were next. See the summaries/presentations of their presentations:

Rachel W: File:Wise Rachel CWG presentation 2013-11-06.pdf

Rachel H: File:Howard UnivLouisville 110613.pdf

Chris: File:Chris Dietrich for CWG.pdf

Rachael Wise of Harvard Business School talked about their efforts. There were questions for Rachael: a) C. Hartman - would be interested in seeing policies and procedures for managing research data. Rachael replied they were working their way through developing such policies and would make them available when completed. b) Michael Stoller/ NYU -asked about how they were dealing with privacy issues. Rachael basically said that each case is unique, and that tracking the requirements is the first priority.

Rachael Howard from the Univ. of Louisville, where she is 1 of 2 Digital Initiative Librarians, presented. They use ContentDM as an underlying platform, and they did not have any campus IT-specific infrastructure. She spoke of working with other libraries/organizations to collaborate. New projects include working with Omeka for at least 2 new projects, and they are also founding members of the MetaArchive Alliance. There was a question from Cathy for Rachael to talk more about her crowdsourcing effort with a newspaper title, to which Rachael said that while it took a lot of work, and there was a spike in positive initial response, contributions slowed but continue to be made. She advised others that it is "labor-intensive but exciting".

Next was the presentation by Chris Dietrich of the National Park Service Information Services Dept. Chris showed the NPS Focus web page, while noting that a new web page was coming as the current infrastructure was approx. 10 years old. He felt that all NPS assets were not being fully utilized. Glenn asked questions about their digital preservation, and Chris replied that they are using the NDSA Levels of Preservation document to inform their understanding, they do not utilize checksums, they are duplicating content, and some content will be archived by NARA. However, there are some issues regarding that relationship as NPS regularly needs access to the assets, so "it is not the perfect system for us". Chris said that more organizational education is needed about digital preservation.

C. Hartman then thanked all of the presenters and opened up the floor for comments from Content Teams. B. Lazorchak mentioned the recent document released by the GIS team: http://www.digitalpreservation.gov/ndsa/working_groups/documents/NDSA_AppraisalSelection_report_final102413.pdf

Hartman reminded members to sign up on the wiki NDSA:Calendar to do a presentation about their organization.

The next meeting is scheduled for December 4, and will cover one of the 4 content areas from the National Agenda - Web and Social Media. Presenters will be Kris Carpenter and Abbie Grotke.