NDSA:CWG February 5 Meeting Minutes

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Attendees (17)

• Abbie Grotke
• Mitch Brodsky
• Barbara Haws
• Cathy Hartman
• Chad Garrett
• Erin Engle
• Margie Maes
• Midge Coates
• Scott Reed
• Rachel Howard
• Amy Rudersdorf
• Bradley Daigle
• Charlotte Irwin
• Christie Moffatt
• Deborah Rossum
• Carolyn Caizzi
• Kevin McCarthy

Minutes

We started the meeting with a presentation from members Mitch Brodsky and Barbara Haws at the New York Philharmonic. They discussed the digital collections at the NYP, provided a demo of their site, and discussed their efforts to tackle born digital collections, and how those can relate to the past. Slides from their presentation are here: File:NYPhil CWG 020514.pdf

Questions for the presenters followed. There was a question about digital scores produced by music composition software, are they collecting those? No, not yet, Orchestra isn't using them. Another question revolved around the preservation piece, which is challenging. Access is key for obtaining funding. What is the preservation strategy for digital assets? For digital conversion collections, they create TIFFs and JPEGS, and use the Alfresco Repository to serve them up. They keep the originals so can always refer back to them if the digital goes bad. For born digital, they've done some work with photos. They don't come with TIFFs usually but have JPEGs. They are questioning the necessity of keeping TIFFs overall (there was some discussion of this). Alfresco has versioning control; they are just getting their feet wet with all of this - more questions than answers. They are doing some tests with photos to integrated digitized content with born. Audio experiences have informed preservation - there are no archivial formats. Making it accessible keeps the files alive.

We then had a few updates from the Content Teams:

Christie reported that the Science team's case studies are almost ready to be published. Abbie reported that the content team facilitators met recently to discuss the progress of the teams and ways in which people could work together.

Bradley Daigle then pitched his idea that was posted to the listserv recently:

NDSA has created a matrix to be used for the technical components of preservation (http://www.digitalpreservation.gov/ndsa/activities/levels.html). To that end, I propose we create a team to look at the curatorial side of digital preservation. This framework could be applied to the use cases that are being created and then mapped to the infrastructure matrix. The collecting framework can be found here (http://www.digitalcurationservices.org/sustaining-digital-scholarship/) and can be used as a starting point to the conversation. The levels are referred to as "collecting" levels since they are meant to be used by any staff member who has to deal with preserving digital content. These collecting levels can then be mapped to the technical implementation to form a complete cycle of curation.

He is looking for volunteers to help refine the curatorial framework and apply the NDSA user stories that we can then use to test the technological implementation. We could also look at framing this in terms of cost of services as well. Please contact him (bradley@virginia.edu) if you are interested or have any questions. Carolyn from Northwestern said that they were interested - she's figuring out who on staff can help out.

The coordinating committee is beginning to work on the the next (2015) National Agenda for Digital Stewardship. Cathy and Abbie encouraged CWG to help with suggestions for what digital content areas should be included in the agenda. Please post to the list or contact your co-chairs directly if you have any ideas or would like to help with this task.

Please join us for our next meeting, which will be March 5, on the theme of Moving Image and Sound - National Agenda Content Area

Our Speakers will be:

• • John Spencer, BMS/Chase
  • Karen Cariani, WGBH
  • Linda Tadic, Audiovisual Archive Network
  • Kat Bell, Dance Heritage Coalition