NDSA:August 19, 2013 Standards and Practices Working Group Notes

Agenda

1. New member introduction

• Leah Prescott, Georgetown University Law Center Library

2. Update on projects

• Audit/Certifications (Nancy McGovern)
  • Nancy has updated the NDSA extranet’s “TDR Self-assessment and Audit” page to reflect progress in this project.  
  • Three facets to the project (see TDR page, Statement of Problem section for additional context):
    • Community context: Work has focused on the Timeline element of this facet
    • Implementation examples:
      • Hope to have a template in place before next call
      • Nancy has refined the brief template's format and expects to have an example available for comment by the 16 September call. It will provide guidance for institutions engaging in self-audits.
    • Review options
      • Drupal-based TRAC review to go up on Artefactual, who will host for download
      • Guidance on what a peer review should look like
      • Anyone can download the Drupal tarball
      • The site will include an About page.
        • Drupal questions should be addressed either locally or by Drupal users groups.
        • TRAC review questions may be addressed by Nancy or this group. The questions will inform what we do.
        • The working group will set up a conference call to assess next steps.

• Staffing survey (5 minutes)
  • Report team (Andrea Goethals)
    • The final text is very close close to complete. It lacks some information (e.g., the Executive Summary)
    • The text needs final resolution of the few remaining questions, and final revision.
  • Data archiving team (Winston Atkins)
    • The data are also very close to being ready for deposit.
    • The group needs final resolution on the few questions that remain open; then final revision to enable deposit in ICPSR.
  • Mary Vardigan will set up a conference call to finalize both parts of the project.

• PDF/A-3 (Kate Murray – information updated after the call).
  • Sheila Morrissey presented an overview of the project at the PDF Association's PDF/A Day (There was some last-minute rearranging of the agenda to include this talk but we are pleased that Sheila was able to share this work with the PDF community) 
  • The Working Group’s Report is close to initial release, with Sheila and Caroline Arms doing the heavy lifting on final revisions on the draft they will make public for comment.
    • The intent is to open it for comment by the Standards Working Group
    • Following the Working Group's review, it will be opened to the wider NDSA for comments.
  • Because of the potentially widespread interest within the NDSA to learn more, we discussed the possibility of an open call.

  3. New project ideas?

• n/a.

  4. Anything else?

• Andrea Goethals noted that she has seen a lot of activity on the NDSA Levels of Digital Preservation document.
  • SAA Annual Conference, 2013:
    • Jefferson Bailey presented on the topic at SAA's Annual Conference in August 2013.
    • He also told Andrea that he went to several SAA presentations at which people referred to it.
  • The Signal blog has several posts on the it.
  • Andrea will give a workshop presentation at iPres 2013, incorporating Harvard's experience using the NDSA levels of preservation.

 

5. Next call, September 16th 1 p.m. (Eastern Daylight Time)

Call info

• https://issevents.webex.com/issevents/j.php?ED=179983787&UID=-1&PW=NMmEzMGMxZjAx&RT=MiMxMQ%3D%3D
• Password: 2Preserve
• Phone number: 1-866-469-3239
• Access code: 763 713 482