NDSA:August 19, 2013 Standards and Practices Working Group Notes

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Agenda

1. New member introduction

  • Leah Prescott, Georgetown University Law Center Library

2. Update on projects

  • Audit/Certifications (Nancy McGovern)
    • Nancy has updated the NDSA extranet’s “TDR Self-assessment and Audit” page to reflect progress in this project.  
    • Three facets to the project (see TDR page, Statement of Problem section for additional context):
      • Community context: Work has focused on the Timeline element of this facet
      • Implementation examples:
        • Hope to have a template in place before next call
        • Nancy has refined the brief template's format and expects to have an example available for comment by the 16 September call. It will provide guidance for institutions engaging in self-audits.
      • Review options
        • Drupal-based TRAC review to go up on Artefactual, who will host for download
        • Guidance on what a peer review should look like
        • Anyone can download the Drupal tarball
        • The site will include an About page.
          • Drupal questions should be addressed either locally or by Drupal users groups.
          • TRAC review questions may be addressed by Nancy or this group. The questions will inform what we do.
          • The working group will set up a conference call to assess next steps.
  • Staffing survey (5 minutes)
    • Report team (Andrea Goethals)
      • The final text is very close close to complete. It lacks some information (e.g., the Executive Summary)
      • The text needs final resolution of the few remaining questions, and final revision.
    • Data archiving team (Winston Atkins)
      • The data are also very close to being ready for deposit.
      • The group needs final resolution on the few questions that remain open; then final revision to enable deposit in ICPSR.
    • Mary Vardigan will set up a conference call to finalize both parts of the project.
  • PDF/A-3 (Kate Murray – information updated after the call).
    • Sheila Morrissey presented an overview of the project at the PDF Association's PDF/A Day (There was some last-minute rearranging of the agenda to include this talk but we are pleased that Sheila was able to share this work with the PDF community) 
    • The Working Group’s Report is close to initial release, with Sheila and Caroline Arms doing the heavy lifting on final revisions on the draft they will make public for comment.
      • The intent is to open it for comment by the Standards Working Group
      • Following the Working Group's review, it will be opened to the wider NDSA for comments.
    • Because of the potentially widespread interest within the NDSA to learn more, we discussed the possibility of an open call.

  3. New project ideas?

  • n/a.

  4. Anything else?

  • Andrea Goethals noted that she has seen a lot of activity on the NDSA Levels of Digital Preservation document.
    • SAA Annual Conference, 2013:
      • Jefferson Bailey presented on the topic at SAA's Annual Conference in August 2013.
      • He also told Andrea that he went to several SAA presentations at which people referred to it.
    • The Signal blog has several posts on the it.
    • Andrea will give a workshop presentation at iPres 2013, incorporating Harvard's experience using the NDSA levels of preservation.

 

5. Next call, September 16th 1 p.m. (Eastern Daylight Time)

Call info

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