NDSA:August 19, 2013 Standards and Practices Working Group Notes

Agenda

1. New member introduction

1. A. Leah Prescott

2. Update on projects

1. A. Audit/Certifications (Nancy McGovern)
   1. a. Nancy has updated the NDSA extranet’s “TDR Self-assessment and Audit” page to reflect progress in this project.  
   2. b. Three facets to the project (see TDR page, Statement of Problem section for additional context):
      1. i. Community context: Work has focused on the Timeline element of this facet
      2. ii. Implementation examples:
         1. 1) Hope to have a template in place before next call
         2. 2) Nancy has refined the brief template's format and expects to have an example available for comment by the 16 September call. It will provide guidance for institutions engaging in self-audits.
      3. iii. Review options
         1. 1) Drupal-based TRAC review to go up on Artefactual, who will host for download
         2. 2) Guidance on what a peer review should look like
         3. 3) Anyone can download the Drupal tarball
         4. 4) The site will include an About page.
            1. a) Drupal questions should be addressed either locally or by Drupal users groups.
            2. b) TRAC review questions may be addressed by Nancy or this group. The questions will inform what we do.
            3. c. The working group will set up a conference call to assess next steps.

1. B. Staffing survey (5 minutes)
   1. a. Report team (Andrea Goethals)
      1. i. The final text is very close close to complete. It lacks some information (e.g., the Executive Summary)
      2. ii. The text needs final resolution of the few remaining questions, and final revision.
   2. b. Data archiving team (Winston Atkins)
      1. i. The data are also very close to being ready for deposit.
      2. ii. The group needs final resolution on the few questions that remain open; then final revision to enable deposit in ICPSR.
   3. c. Mary Vardigan will set up a conference call to finalize both parts of the project.

1. C. PDF/A-3 (Kate Murray – information updated after the call).
   1. a. Sheila Morrissey presented an overview of the project at the PDF Association's PDF/A Day (There was some last-minute rearranging of the agenda to include this talk but we are pleased that Sheila was able to share this work with the PDF community) 
   2. b. The Working Group’s Report is close to initial release, with Sheila and Caroline Arms doing the heavy lifting on final revisions on the draft they will make public for comment.
      1. i. The intent is to open it for comment by the Standards Working Group
      2. ii. Following the Working Group's review, it will be opened to the wider NDSA for comments.
   3. c. Because of the potentially widespread interest within the NDSA to learn more, we discussed the possibility of an open call.

  3. New project ideas?

1. • n/a.

  4. Anything else?

1. A. Andrea Goethals noted that she has seen a lot of activity on the NDSA Levels of Digital Preservation document.
   1. a. SAA Annual Conference, 2013:
      1. i. Jefferson Bailey presented on the topic at SAA's Annual Conference in August 2013.
      2. ii. He also told Andrea that he went to several SAA presentations at which people referred to it.
   2. b. The Signal blog has several posts on the it.
   3. c. Andrea will give a workshop presentation at iPres 2013, incorporating Harvard's experience using the NDSA levels of preservation.

 

5. Next call, September 16th 1 p.m. (Eastern Daylight Time)

Call info

• https://issevents.webex.com/issevents/j.php?ED=179983787&UID=-1&PW=NMmEzMGMxZjAx&RT=MiMxMQ%3D%3D
• Password: 2Preserve
• Phone number: 1-866-469-3239
• Access code: 763 713 482