CEI Admin Group

Charge

The DLF CEI Admin Group comprises a small subset of active CEI members and leads the short- and long-term work of CEI. The Admin Group meets monthly and individual members work in between time to address the following areas of responsibility:

Activities

The Admin Group is responsible for the following activities:

CEI meetings: sets agendas for regular CEI meetings, records meeting minutes, and manages follow-up on action items.
Subgroups: fosters the ongoing stability and leadership of subgroups; delegates work to the appropriate subgroups; and ensures that each subgroup has work-plan and concrete deliverables.
Priorities: facilitates discussion and consensus among CEI subgroups regarding annual priorities.
On-boarding: responsible for the on-boarding of chairs and vice-chairs of sub-groups, and new CEI members.
DLF Forum: Facilitate the production of "Inclusivity at the Forum, "CEI deliverables for the DLF Forum, which includes, but not limited to the Code of Conduct, creating accessible presentations, inclusive spaces guidance, active bystander training, and tech advisory; provides updates at the Forum or considering Forum submissions at central level
Communications: communicate monthly and regular updates to the CEI membership; conduct outreach to larger DLF CEI community highlighting group activities to establish/maintain broader partnerships; update CLIR/DLF on DEI activities and accomplishments; and ensure the CEI Wiki is regularly updated.
Recruitment: actively recruits new CEI members through various channels (e.g. DLF Forum, monthly communications, etc.)

Recruiting

Members of the CEI and subgroups are recruited on an ongoing basis, primarily through the following:

Announcements at the annual DLF Forum
- DLF working groups receive the opportunity to present on the work of their group during designated sessions. The registration form for the Forum also offers individuals the option to be added to the listservs of different working groups.
DLF-Announcements list and Community Calendar
- Events and meetings are shared to the DLF-Announcements list by CLIR staff on behalf of working groups.
Individual CEI members making announcements and calls through their own networks.
A recruitment email template can be used as a starting point.

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