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= DLF Assessment Interest Group: Metadata Working Group =
= DLF Assessment Interest Group: Metadata Working Group =
'''''(Metadata Assessment Working Group)'''''
'''''(Metadata Assessment Working Group)'''''
== Broad Aims + Description of the Metadata Assessment Group within DLF AIG ==


This group is open to anyone who is interested in taking part. There are no minimum or membership requirements, though we hope you’ll take as active a part as you’re able and willing.
This group is open to anyone who is interested in taking part. There are no minimum or membership requirements, though we hope you’ll take as active a part as you’re able and willing.
Line 9: Line 6:
The Metadata Assessment Working Group aims to build guidelines, best practices, tools and workflows around the evaluation and assessment of metadata used by and for digital libraries and repositories. The group hopes to offer deliverables and recommendations that digital library and repository users can implement for metadata assessment and metadata quality control.
The Metadata Assessment Working Group aims to build guidelines, best practices, tools and workflows around the evaluation and assessment of metadata used by and for digital libraries and repositories. The group hopes to offer deliverables and recommendations that digital library and repository users can implement for metadata assessment and metadata quality control.


This group should not focus on prescriptive recommendations for metadata (using one schema versus another, or comparisons of controlled vocabularies, etc.), but rather how (both functionally and to what metrics) to measure, evaluate and assess the metadata as it exists in a variety of digital library systems. Future work could lend itself to then using that assessment work to decide a pathway for metadata enhancement. This framing is very much influenced by the [https://docs.google.com/document/d/15pmA276_fxShkCEagoloJwCXH89PhrF3qWBgB8xSrag/edit#heading=h.mq4e51njyj6 flurry of interest, activity and discussion around metadata assessment that occurred just after DPLAfest 2015].
This group should not focus on prescriptive recommendations for metadata (using one schema versus another, or comparisons of controlled vocabularies, etc.), but rather how (both functionally and to what metrics) to measure, evaluate and assess the metadata as it exists in a variety of digital library systems. Future work could lend itself to then using that assessment work to decide a pathway for metadata enhancement.
 
== Get Involved ==
 
* The Metadata Working Group will primarily communicate through the [https://groups.google.com/forum/#!forum/dlf-aig-metadata-assessment-working-group DLF AIG Metadata Working Group Google Group].
:* The majority of the work for 2016 was done in a Google Drive folder, which as been moved to a [https://drive.google.com/drive/folders/0AKjKPIV_XcukUk9PVA shared drive] (accessible to members of the Google Group).
:* Joining the Google Group also gives you access to shared documents and meeting minutes, if you want to stay up-to-date but cannot attend all of the meetings
 
* You can also join the [https://docs.google.com/forms/d/e/1FAIpQLSerRD5r57NGXF3lqtIim4t6Y8UhpLj86O7QmsXnfj1D7sLYFQ/viewform Assessment Interest Group Slack workspace]. There is a channel for the Metadata Interest Group where you can post any questions you may have.
 
* Additionally, we have a significant portion of our work in our public-facing [https://dlfmetadataassessment.github.io/ GitHub website].
 
* This wiki page will be used to shared static information - meeting times, decided deliverables and goals for the year, etc.


== Metadata WG Scope & Aims in 2016 ==
=== Metadata Working Group Meetings ===


The goals, aims, and deliverables of the Metadata Working Group were decided in the kick off meeting by participants. Broadly, we aim to:
We have working meetings every 2-4 weeks from January or February through DLF Forum in November. The meetings will take place on Thursdays at 1:15 PM Eastern/10:15 AM Pacific. Agendas contain connection information and the plan for the meeting; they are available in the Google Group Drive and are sent to the Google Group beforehand.
* Work collaboratively on a white paper that will be an aggregate of a number of areas of work...
** the first being a literature (and tools) review of metadata assessment work so far (current focus of our work) - http://bit.ly/MetadataAssessDraft
** then further clarifying for our work metadata assessment metrics and definitions
** then building out a metadata assessment rubric
** as well as capturing metadata assessment use cases.


See more about the group's goals and discussion on them at http://bit.ly/metadataAssessment
'''Upcoming Meeting Schedule'''
<br />
All meetings are held at ''1:15 pm – 2:00 pm Eastern / 12:15 pm - 1 pm Central / 11:15 am - 12 pm Mountain / 10:15 am - 11 am Pacific
<br />
<br />
Tentative list of meeting dates for 2024:
* February 29, 2024
* March 14, 2024
* April 11, 2024
* May 9, 2024
* June 6, 2024
* July 18, 2024
* August 15, 2024
* September 12, 2024
* October 10, 2024
* November 7, 2024
* December 5, 2024
<br />


== Ongoing Metadata Assessment Working Group Communication ==


The Metadata Working Group will primarily communicate through the [https://groups.google.com/forum/#!forum/dlf-aig-metadata-assessment-working-group DLF AIG Metadata Working Group Google Group].
==Current Projects==


We have a WG call every 2 weeks with two day/time options to support participation from different time zones. Options are Thursday at 9 AM EST and Fridays at 11 AM EST. The call information (including dates and Webex links) can be found below.
=== Deliverables ===
* [https://github.com/DLFMetadataAssessment/ GitHub infrastructure / organization]
* [https://dlfmetadataassessment.github.io/ Public-facing website] & projects:
:* [https://dlfmetadataassessment.github.io/projects/environmental-scan/ Metadata assessment, evaluation and ‘quality’ environmental scan. First created in 2016, updated in 2019.]
:* [https://dlfmetadataassessment.github.io/projects/framework/ A framework for assessing descriptive metadata in digital collections.]
:* [https://dlfmetadataassessment.github.io/projects/metadata-application-profiles/ Metadata Application Profile (MAP) Clearinghouse]
:* [https://dlfmetadataassessment.github.io/projects/tools/ Metadata assessment tools list]
:* [https://dlfmetadataassessment.github.io/projects/benchmarks/ A survey of metadata assessment and metadata quality practices among various libraries, archives, and museums.] (Analysis ongoing)
:* [https://dlfmetadataassessment.github.io/projects/metadata-workshop/ A framework for a workshop on metadata analysis]
:* [https://dlfmetadataassessment.github.io/projects/skill-building-resources/ Skill-building resources related to metadata analysis technologies and techniques]
* [https://www.zotero.org/groups/488224/metadata_assessment Zotero group] for metadata assessment publications
<br />


We will also have a gathering at the 2016 DLF Forum (attendance to this in person meeting is not required for folks to be involved in this group).
===2024 Work & Goals===
Meeting participants will discuss potential work and priorities during the kick-off meeting(s) starting February 29, 2024, based on the [https://docs.google.com/document/d/1OcgWkW-a-rOj6-4WTfaz_6N6lEQvgUWCpdD2BOp4X-0/edit?usp=sharing 2024 planning document].
<br />
<br />
Ongoing projects:
* Managing website text and resources (including the MAP Clearinghouse, tools repository, and skill-building resources)
* Blog posts about metadata quality & assessment topics
* Benchmarking for metadata quality
<br />


All the work is being done in this Google Drive space: https://drive.google.com/folderview?id=0B74oOQcTdnHjWk51a283bUVta0E&usp=sharing
==Previous Work==
=== 2023 Work & Goals===
Highlights:
* Providing public-facing information
:* Addition of [https://dlfmetadataassessment.github.io/projects/skill-building-resources/ Skillbuilding Resources] to the website
:* Blog posts on [https://www.diglib.org/five-tips-for-rapid-metadata-assessment/ Five Tips for Rapid Metadata Assessment] and [https://www.diglib.org/issues-in-authority-control-case-studies-in-name-authority-records-and-platform-user-experience-design/ case studies related to authority control]
* Further work toward drafting quality benchmarks
* Started compiling a glossary of terms and acronyms related to digital libraries
<br />


This Wikipage will be used to shared decided information - meeting times, decided deliverables and goals, etc.
=== 2022 Work & Goals ===
See the 2022 [https://docs.google.com/document/d/1aER1mWpjJvSJKiU6g2UyELDzR42d4rLCXfhEtc_Kzoc/edit?usp=sharing work plan document] for more information.  (Note that supplemental documents linked from the work plan limit access to members of the group.)
<br />
Here are some of the things that were done during 2022:
* Updates to the group [http://dlfmetadataassessment.github.io/ website] format and information, including:
:* Migration of the [http://dlfmetadataassessment.github.io/projects/metadata-application-profiles/ Metadata Application Profile Clearinghouse]
:* Migration of the [http://dlfmetadataassessment.github.io/projects/tools/ Tools Repository] to the website
* Blog posts about metadata assessment topics
*Information gathering about metadata assessment resources & tutorials
* iPres paper and [https://digital.library.unt.edu/ark:/67531/metadc1996917/ presentation about] the [http://dlfmetadataassessment.github.io/projects/benchmarks/ Metadata Quality Benchmarks] work


== General Group Timeframe ==


* '''December 2015''': Call for all people interested in participating in this group.
<br />
* '''December 2015 - Mid January 2016''': All interested participants should join the Google Group to then be invited to edit shared documentation (Google documents, like this document) bringing together existing metadata assessment tools, work, resources, use cases, methods, etc.
* '''29 January 2016, 1 PM EST''': The first virtual meeting of the group, through Webex (information at top of this document). At this first meeting, more specific goals will be decided.
* '''February 2016 - April 2016''': Work on the literature + tools review of the white paper/toolkit.
* '''May 2016 - November 2016 (DLF 2016)''': The group will hold regular virtual meetings (the frequency of which will be decided at the first call) for working towards the second round of metadata assessment goals and deliverables.
* '''November 2016''': Meeting at DLF 2016 in Milwaukee (attendance not required to be a part of this group!), as well as next round of planning for metadata assessment meetings and deliverables.


==Meetings==
=== 2021 Work & Goals ===
We had our kick-off meeting on January 21, 2021.  The group set some initial goals for immediate work, documented in our [https://docs.google.com/document/d/1SJ9NgUSQTuEP8d3gIbnFQl38lSEKZLePnOjBUoXeci4/edit?usp=sharing 2021 work plan]:
<br />


We have working meetings every 2 weeks, with 1 meeting time/day option:
* Publish posts on the DLF News/Blog roughly once per month announcing the group's work or discussing related topics
:* Posts during 2021:
::* [https://www.diglib.org/metadata-during-covid/ Metadata during COVID]
::* [https://www.diglib.org/what-is-metadata-assessment/ What is Metadata Assessment?]
::* [https://www.diglib.org/case-studies-metadata-assessment/ Case Studies: Metadata Assessment]


Thursdays at 11 AM Eastern/8 AM Pacific.
* During the spring, finish [https://dlfmetadataassessment.github.io/ website] changes already identified or started in 2020
:* Reorganize links and info about projects/resources
:* Establish review & update cycles
:* Clarify information about specific tasks under "participation"
* Review and complete the spreadsheet categorizing tools
:* Determine format and where it should live
<br />


Agendas go out to the Google Group the weekend before.
=== 2020 Work & Goals ===
We set directions, deliverables, and goals for 2020 at the kick-off meeting in January 2020.
<br />


Public Google Calendar with repeating event and webex information: http://bit.ly/MetadataAssessmentCalendar
* High-priority work:
:* Update for Environmental Scan from 2016
:* Benchmarks white paper based on 2019 survey ([http://dlfmetadataassessment.github.io/MetadataBenchmarks published in May 2020])
* Medium-priority work:
:* Determine how to update/manage Metadata Application Profile Clearinghouse
* Lower-priority work:
:* Tools repository updates/changes
:* General website maintenance
<br />


====Meetings Schedule:====
=== 2019 Work & Goals ===
We set directions, deliverables, and goals for 2019 at the 2019 kick-off meeting in January 2019.
<br />
The goals for 2019, set in our kick-off meeting, include:
* Website restructuring and documentation
* Continue work towards creating a metadata analysis tools repository
* Maintenance and promotion of past projects
* Collaborate with other AIG Groups
* Continue work on survey benchmarking metadata quality
<br />


- Thursday, April 7th, 2016 11 AM Eastern
=== 2018 Work & Goals ===
- Thursday, April 21st, 2016 11 AM Eastern
We set directions, deliverables, and goals for 2018 at the 2018 kick-off meeting in January 2018. More about the group's [https://docs.google.com/document/d/15lJZzpSNbo95ca6MNbDb_7s4aRzqk7j20i6Bl1zAMuQ/edit?usp=sharing goals and discussion for 2018]
- Thursday, May 5th, 2016 11 AM Eastern
<br />
- Thursday, May 19th, 2016 11 AM Eastern
- Thursday, June 2nd, 2016 11 AM Eastern
- Thursday, June 16th, 2016 11 AM Eastern
- Thursday, June 30th, 2016 11 AM Eastern
- Thursday, July 14th, 2016 11 AM Eastern
- Thursday, July 28th, 2016 11 AM Eastern
- Thursday, August 11th, 2016 11 AM Eastern
... (to be added)


===Every 2 weeks Day/Time Options and Webex Information===
The goals for 2018, set in our kick-off meeting, include:
* Restructure and document the MWG website
* Review and revise the Metadata Analysis Workshop
* Work towards creating a metadata analysis tools repository
* Begin discussion on creating general benchmarks for metadata quality. This area of work may include gathering tools and methods for measurement of metadata quality, defining benchmarks, and establishing a platform for topic discussion
<br />


====Thursdays 11 AM EST====
=== 2017 Work & Goals ===
JOIN WEBEX MEETING
We set directions, deliverables, and goals for 2017 at the 2017 kick-off meeting in January 2017. YMore about the group's [https://docs.google.com/document/d/1Ssk-dOhK0B699qatDUa7Gnc3QuP1IRXjr5DMaFoIJzE/edit?usp=sharing goals and discussion for 2017]
https://cornell.webex.com/cornell/j.php?MTID=m10772e85116c02481454a631fb207ad4
<br />
Meeting number: 644 111 236
Meeting password: Metadata1


JOIN BY PHONE
The goals for 2017, set in our kick-off meeting, included:
1-855-244-8681 Call-in toll-free number (US/Canada)
* Update structure of the Github site created for last year’s Environmental Scan to support expansion and ongoing work including creating mechanism for people to submit updates & feedback.
1-650-479-3207 Call-in toll number (US/Canada)
* Review and expand list of metadata assessment tools gathered as part of the Environmental Scan. Begin testing tools gathered as part of the Environmental Scan in order to eventually create a repository for metadata assessment tools
Access code: 644 111 236
* Create a Metadata Application Profile Clearinghouse that can be used as a community repository for application profiles, mappings and guidelines for metadata.
* Create a general framework document on how to assess metadata that can be used for the galleries, libraries, archives & museums (GLAM) community.
* Collaborate with other institutions on metadata assessment and analysis workshop work.
<br />


Global call-in numbers:
=== 2016 Work & Goals ===
https://cornell.webex.com/cornell/globalcallin.php?serviceType=MC&ED=416965327&tollFree=1


Toll-free dialing restrictions:  
The 2016 goals, aims, and deliverables of the Metadata Assessment Working Group were decided in the 2016 kickoff meeting by participants. Goals included:
http://www.webex.com/pdf/tollfree_restrictions.pdf
* setting up and testing the Metadata Assessment Working Group infrastructure & logistics;
* pulling together resources and ideas for definitions & metrics for metadata assessment, as well as beginning to uncover how one would perform this assessment;
* generating use cases for metadata assessment functionalities;
* uncovering tools that exist for metadata assessment, including how to use and understand the results


====Agenda====
Working on the Metadata Assessment Literature and Tools Review portion of the white paper and toolkit. More specific information will be announced on the Google Group.


See the notes and agenda portion of our shared Google Drive folder: https://drive.google.com/open?id=0B74oOQcTdnHjdlJjU2dfX1gtVzQ
[http://wiki.diglib.org/Assessment Back to the Assessment home page]

Latest revision as of 20:10, 5 November 2024

DLF Assessment Interest Group: Metadata Working Group

(Metadata Assessment Working Group)

This group is open to anyone who is interested in taking part. There are no minimum or membership requirements, though we hope you’ll take as active a part as you’re able and willing.

The Metadata Assessment Working Group aims to build guidelines, best practices, tools and workflows around the evaluation and assessment of metadata used by and for digital libraries and repositories. The group hopes to offer deliverables and recommendations that digital library and repository users can implement for metadata assessment and metadata quality control.

This group should not focus on prescriptive recommendations for metadata (using one schema versus another, or comparisons of controlled vocabularies, etc.), but rather how (both functionally and to what metrics) to measure, evaluate and assess the metadata as it exists in a variety of digital library systems. Future work could lend itself to then using that assessment work to decide a pathway for metadata enhancement.

Get Involved

  • The majority of the work for 2016 was done in a Google Drive folder, which as been moved to a shared drive (accessible to members of the Google Group).
  • Joining the Google Group also gives you access to shared documents and meeting minutes, if you want to stay up-to-date but cannot attend all of the meetings
  • Additionally, we have a significant portion of our work in our public-facing GitHub website.
  • This wiki page will be used to shared static information - meeting times, decided deliverables and goals for the year, etc.

Metadata Working Group Meetings

We have working meetings every 2-4 weeks from January or February through DLF Forum in November. The meetings will take place on Thursdays at 1:15 PM Eastern/10:15 AM Pacific. Agendas contain connection information and the plan for the meeting; they are available in the Google Group Drive and are sent to the Google Group beforehand.

Upcoming Meeting Schedule
All meetings are held at 1:15 pm – 2:00 pm Eastern / 12:15 pm - 1 pm Central / 11:15 am - 12 pm Mountain / 10:15 am - 11 am Pacific

Tentative list of meeting dates for 2024:

  • February 29, 2024
  • March 14, 2024
  • April 11, 2024
  • May 9, 2024
  • June 6, 2024
  • July 18, 2024
  • August 15, 2024
  • September 12, 2024
  • October 10, 2024
  • November 7, 2024
  • December 5, 2024



Current Projects

Deliverables


2024 Work & Goals

Meeting participants will discuss potential work and priorities during the kick-off meeting(s) starting February 29, 2024, based on the 2024 planning document.

Ongoing projects:

  • Managing website text and resources (including the MAP Clearinghouse, tools repository, and skill-building resources)
  • Blog posts about metadata quality & assessment topics
  • Benchmarking for metadata quality


Previous Work

2023 Work & Goals

Highlights:

  • Providing public-facing information
  • Further work toward drafting quality benchmarks
  • Started compiling a glossary of terms and acronyms related to digital libraries


2022 Work & Goals

See the 2022 work plan document for more information. (Note that supplemental documents linked from the work plan limit access to members of the group.)
Here are some of the things that were done during 2022:

  • Updates to the group website format and information, including:



2021 Work & Goals

We had our kick-off meeting on January 21, 2021. The group set some initial goals for immediate work, documented in our 2021 work plan:

  • Publish posts on the DLF News/Blog roughly once per month announcing the group's work or discussing related topics
  • Posts during 2021:
  • During the spring, finish website changes already identified or started in 2020
  • Reorganize links and info about projects/resources
  • Establish review & update cycles
  • Clarify information about specific tasks under "participation"
  • Review and complete the spreadsheet categorizing tools
  • Determine format and where it should live


2020 Work & Goals

We set directions, deliverables, and goals for 2020 at the kick-off meeting in January 2020.

  • High-priority work:
  • Update for Environmental Scan from 2016
  • Benchmarks white paper based on 2019 survey (published in May 2020)
  • Medium-priority work:
  • Determine how to update/manage Metadata Application Profile Clearinghouse
  • Lower-priority work:
  • Tools repository updates/changes
  • General website maintenance


2019 Work & Goals

We set directions, deliverables, and goals for 2019 at the 2019 kick-off meeting in January 2019.
The goals for 2019, set in our kick-off meeting, include:

  • Website restructuring and documentation
  • Continue work towards creating a metadata analysis tools repository
  • Maintenance and promotion of past projects
  • Collaborate with other AIG Groups
  • Continue work on survey benchmarking metadata quality


2018 Work & Goals

We set directions, deliverables, and goals for 2018 at the 2018 kick-off meeting in January 2018. More about the group's goals and discussion for 2018

The goals for 2018, set in our kick-off meeting, include:

  • Restructure and document the MWG website
  • Review and revise the Metadata Analysis Workshop
  • Work towards creating a metadata analysis tools repository
  • Begin discussion on creating general benchmarks for metadata quality. This area of work may include gathering tools and methods for measurement of metadata quality, defining benchmarks, and establishing a platform for topic discussion


2017 Work & Goals

We set directions, deliverables, and goals for 2017 at the 2017 kick-off meeting in January 2017. YMore about the group's goals and discussion for 2017

The goals for 2017, set in our kick-off meeting, included:

  • Update structure of the Github site created for last year’s Environmental Scan to support expansion and ongoing work including creating mechanism for people to submit updates & feedback.
  • Review and expand list of metadata assessment tools gathered as part of the Environmental Scan. Begin testing tools gathered as part of the Environmental Scan in order to eventually create a repository for metadata assessment tools
  • Create a Metadata Application Profile Clearinghouse that can be used as a community repository for application profiles, mappings and guidelines for metadata.
  • Create a general framework document on how to assess metadata that can be used for the galleries, libraries, archives & museums (GLAM) community.
  • Collaborate with other institutions on metadata assessment and analysis workshop work.


2016 Work & Goals

The 2016 goals, aims, and deliverables of the Metadata Assessment Working Group were decided in the 2016 kickoff meeting by participants. Goals included:

  • setting up and testing the Metadata Assessment Working Group infrastructure & logistics;
  • pulling together resources and ideas for definitions & metrics for metadata assessment, as well as beginning to uncover how one would perform this assessment;
  • generating use cases for metadata assessment functionalities;
  • uncovering tools that exist for metadata assessment, including how to use and understand the results


Back to the Assessment home page

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