Project Management Basics

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This section reviews a few of the basic project management building blocks for the other sections of the toolkit.

A project must have a defined objective (product, service, result) with a start and a finish. Projects should not be confused with ongoing work.

Project Management is the application of knowledge, skills, tools and techniques to carry out a project.

A project manager oversees the project lifecycle from planning, scheduling, executing, monitoring and controlling, and closing. There should only be one project manager in a project. Important characteristics for project managers are to be knowledgeable, performance-driven, and an effective communicator.

Project Phases include initiation, planning, implementation, and closing.

There are different factors or constraints to monitor and control in a project. Commonly known as the triple constraint, the scope, time, and cost are managed and adjust in a project. Quality and risk should also be considered.

Project Management provides a framework and best practices for projects. Example: The following formula can be used to estimate the time of a task.

Three-Point Estimate

Determine: -optimistic value, D(o) -pessimistic value, D(p) -realistic value, D(r) Then: Duration = (D(o) + 4D(r) + D(p)) / 6

Critical to the success of any project is communication. Before beginning a project, consider the frequency (weekly, monthly, quarterly) and methods of communication (email, im, in-person; frequency of meeting). A communication plan should include the who, what, when, where, why & how.