NDSA:Tentative Work Plan for Content Registry

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The objective of this team is to "Develop or contribute to a registry of content already preserved by NDSA members."

The Content Registry Action Team approved this outline plan via e-mail and discussion in the "Historical Deliberations" section below:

1. Develop a list of existing digitization/preservation registry projects and/or group hosting sites. Completed 3/2/2011
   1. NDSA:Existing Registry Projects - Completed March 2011
   2. Members working on this step: Rachel Howard, Abbie Grotke, Arlene Weible, Christie Moffatt
2. Come up with a definition of what counts as "preserved" - Deferred to NDSA as a whole- per February and May meeting discussions, it was decided to use the ALA ALCTS Preservation and Reforming Section Working Group on Defining Digital Preservation. See it here: http://www.ala.org/ala/mgrps/divs/alcts/resources/preserv/defdigpres0408.cfm
   1. Members working on this step: Tim Baker
3. Map the current list of NDSA members to the registries/group hosting sites we find.
   1. Categorize registries by type, geography and subject focus
      1. This was not done. List minus Florida and Georgia was provided to Alliance on 5/2/2011.
   2. Circulate catogorized list to alliance with a two week turnaround.
      1. After additional e-mail discussion, we settled on a one week turnaround. Survey will be due Friday May 6, 2011.
      2. View survey results in progress. If you are a member of the content group and need the password, ask Daniel.
   3. If any existing resource stands out as already listing content from NDSA members, focus efforts on posting to that registry, if feasible. OR
   4. Review the various registries and list out the best features and/or project metadata, then investigate options for creating our own registry.
   5. Note: In May 2011 we decided that no existing registry had we wanted. We decided to explore Recollection as a registry possibility.
4. Enter the publicly available data we have from NDSA preservation efforts into a registry established by 3(3) or 3(4) above.
   1. Members working on this step:
5. Once data entry is complete, invite NDSA members to examine their listings and add projects we've missed.
   1. Who should issue the invitation?

Steps 1 and 2 can be worked on simultaneously. Both steps should be completed before moving onto step 3.

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Historical Deliberations

1. Develop a list of existing digitization/preservation registry projects and/or group hosting sites. Examples of such sites include: GPO Federal Digitization Registry, Archive-It, US Newspaper Digital projects, MetaArchive Cooperative conspectus data, NDIIPP Partner Collections, and LOCKSS publishers and titles list. I'm sure there are a number of other such lists and I hope we'll discover them together.Comment from Arlene - Is it just me, or are other people having trouble getting the Recollection tool to work properly? Arlene, does the recollection view work better for you on the recollection site? Comment from Jennie - The Recollection site seems to be working fine for me

1. Come up with a definition of what counts as "preserved" - On a server? TRAC certified? Self-reporting? Or? Comment from Arlene - Maybe the best approach to this is looking for definitions used by the registries we review? Comment from Jennie - This was one of the questions I was trying to formulate and couldn't quite get my head around. But yes, I do think it's important to distinguish between digitization and preservation. Does the NDSA already have a definition of what constitutes adequate preservation? I feel like self-reporting may not be enough here.
2. Map the current list of NDSA members to the registries/group hosting sites we find.
   1. If any existing resource stands out as already listing content from NDSA members, focus efforts on posting to that registry, if feasible. OR
   2. Review the various registries and list out the best features and/or project metadata, then investigate options for creating our own registry.
3. Enter the publicly available data we have from NDSA preservation efforts into a registry established by 4 or 4a above.
4. Once data entry is complete, invite NDSA members to examine their listings and add projects we've missed.

Each of the steps above involve other steps, but that is the broad outline. Does it make sense? if not, what does?

These steps look good to me, Daniel! --Arlene And to me! -- Jennie

Note from Abbie: This all looks good! Not sure where this fits in, but thought I'd share anyway... I had some questions myself about how the Recollection/NDIIPP collections registry that's been started at LC might fit in with what the CWG is interested in doing. I asked Martha her thoughts on it for some clarity - thought I would pass it along: "The [LC] registry should be intended to be very open and inclusive. I see the efforts as merging. The goal is to spread the work of digital preservation and point to collections. The NDIIPP content should just be the starter. It does not have to remain 'NDIIPP' content." Basically, LC will support/adopt whatever the alliance comes up with, as a member of the alliance. Trevor has offered to do a demo for our group of the Recollection/NDIIPP Partners interface and has some early thoughts about how we could contribute to that or help as a group develop that further.