NDSA:NDSA 2011 Meeting Workshop

Back to the NDSA:Outreach Working Group Home.

The Main page for the NDSA Outreach Working Group Workshop during the 2011 NDSA/NDIIPP Partners Meeting.

File:2011Outreach Workshop draft final.pdf

Questions We Hope to Have Answered at the Workshop

• How will the Box materials be structured (wiki, web page, database, tarball, zip file)?
• What entity will take responsibility for hosting the materials?
• How will the Box materials be updated?
• How can the NDSA ensure that the Box materials are appropriate for the target audience?
• What organizations outside of the NDSA should be regularly and actively engaged in developing the materials?
• Are these the same organizations that we would develop the outreach of the Box when it is ready, or do we need to have a separate list of partners for that?

Workshop Notes

Headcount: 35 people

Introduction

Carol Minton Morris: How we got here, and how DP in a Box fits into our overarching strategy. -- idea to gather together and producing something.

--What do we have? What’s missing? How will we present it? Educational aspect and resource content decisions.

Butch Lazorchak: How did we get here? Sub-committees and phone calls.

Resources live independently all over the web. The purpose of DP in a box is to gather these resources into one place to improve utilization of the materials.

Vet what we have Make decisions on improvement Where should DPIAB live? What communities should DPIAB reach out to?

Review of Wiki

Curricula path Outreach resources

Audience (not general public) LIS community and educators

Digital preservation 101 resources that introduce digital preservation on an introductory level. Aim for most general materials.

Glossary: open question…use existing glossaries or produce our own? Each glossary uses different terms. Hard to get around “digitization” which means it must be addressed at some level (gateway drug for DP) making sure to not let digitization take over the entire box.

photos, music content, video

box broken out by different types of formats... “how to” level guidance for each format needs more population, job for workshop

number of copies to store

resources for educators... sample scenarios how do I teach using DP in a box. Marketing outreach of guidance (from home movie day)

NDIIPP personal archiving event advice brochures etc.

to stay focused on how to resources, (instead of attaching all types of press and related articles) they have their own separate section.

What most essential resources would people want?

End of review of WIKI

Questions

Ingrid Hsieh-Yee: Is there open access to this? I just think it’d be helpful to contact news media once we have something ready.

Where do you see metadata fitting into this? (woman in pink button down) beyond descriptive metadata....

Katherine Skinner: Focus on library science education Organizing things under a kind of theory access practice would be helpful categories would make it easy for an instructor or student to dive in. There seems to be top level organizing that is missing.

Cal Lee: Trying to figure out how it can relate to other existing sources... seems like two different views.

NDIIPP: digpres.gov/you NDSA: outreach members as audience

trying to think of them as two different things but related

So this wouldn’t be intended for individuals? (Cal Lee)

Butch Lazorchak: yes, it would we’re thinking of it as good for the general public but also providing specific information for more advanced education

Groups: Where will it live? Resources? (two groups) Education curriculum? Open group: if you don’t like all of the other topics

Break-out Group Time

Open group: Amanda French, Bill Lefurgy, Leslie Parilla, Carol Minton Morris, Deborah Rossum and Karen Starr

Living location group: Cal Lee, Jack Brighton, Dever Powell, Cristina Bilmanis, Butch Lazorchak, Glenn Cook, Glenn Clatworthy

Butch: What’s the best way to put it out there? Suggestion: digital curation exchange? -- taking advantage of existing structures -- developers?

DCE: set up on Drupal based on idea of how educators can share can expose things to the public (blog or wiki, calendar items...) Can be used internally or externally. --provides pointers to other resources --common space for everything... would be great for DPIAB --allows for comments by multiple people, more than just sharing class plans

Resource group 1: BarrieHoward, John Martinez, Ricc Ferrante, Meg Phillips, Peter Krogh

Resource group 2: Karen Cariani, Meg McAleer, Nicole Scalessa

Education and curriculum group: Aaron Trehub, Dwayne Buttler, Sue Manus, Josh Sternfeld, Gail McMillan, Tyler Walters, Ingrid Hsieh-Yee, Katherine Skinner

Education Group Notes (Brief—extended version at bottom of page) --existing syllabi for workshops and MLIS courses that exist --George Mason Syllabus finder for all topics... --and Merlot resource, DEPO, ARL --Competencies... using modules --Graduate research journals? --What are the core competencies? Define dig pres.

Recap

report from open group:

Amanda French: began with something obvious, there are several audiences that we are reaching out to: --private companies --other NDIIPP working groups and professional organizations --media as communicating with the general public (as middle man)

Making the case for digital preservation and actual actions that can be taken

stories, whether in the form of trivia statistics, data formats, lost data

interviews with NDSA members: horror stories of the first time data was lost future activities with us, meeting monthly and setting up an infrastructure for people in general for people to tell why what NDSA does is important.

Location group:

Where will it live and design: among the options are DCE, LC and Wikipedia

decided on the idea to keep it as a Wiki like it is now (concrete wiki)

Cal Lee: regardless of the box, there will be parts that are searchable and will help people to discover the materials (as opposed to tar ball)

Education notes, continued:

Theory and Practice as topical areas

RESOURCES

• Course Frames
  • Competencies
    • Positioning, students should be able to…
  • Course objectives
    • Overview of course direction
  • Modules
    • Organizing/framing

• Best Practices
  • examples
• Policies and Planning
  • DRAMBORA
  • When do, how select services, how begin?

• Advocacy
  • Hierarchies and how to manage them
  • Entrepreneurial components
  • Stakeholders
  • How to partner with business sectors

• Case studies
  • Philosophies
  • Tools
  • Implementations

• Standards
  • Audit tools

• Administration and Governance
  • Organizational models

• Legal issues
  • Policy frameworks

• Glossary/Bibliography
  • Readings
  • Audio/Video
  • Blogs
  • Websites
  • Listservs
  • Funding agencies
  • Final reports from projects (registry from IMLS as one locator)

• Rationale and Philosophy

• Materials (for both workshops and MLIS-ish classes)
  • Syllabi (MERLOT, syllabus finder from GMU as a base?)
  • Lectures (legal issues may crop up)
  • Workshop examples
  • Assignments
    • Exercises
    • Grading rubrics
    • Paper topics
  • Readings (one or two top ones for different class topics?)
  • MLIS examples
  • Student forum, share papers
  • Programs/faculty (where is this taught? Who is teaching)
  • Links to DPOE material

• International Lens
  • National programs

• Preservation surveys
  • ARL
  • LYRASIS
  • BCR
  • Educopia
  • MetaArchive
  • NEDCC

"Stories" Action team notes

The OWG Stories Action Group Notes from the OWG Workshop, July 20, 2011, Rec: Carol Minton Morris

About the volunteers, interests and focus:

• Amanda French–Omeka and Zotero; THAT Camp unconference; people who are interested in humanityies and technology; grassroots effort; liaison from the DH center; my job is a tech support and marketing. Notorious twitter-er.
• Leslie Parilla– Smithsonian, 18 institutions, all had field books–notes; Resources are currently being used by scientists; Moving them into into central management is an outreach challenge.
• Deborah Rossum–One of two digital archivists at the educational non-profit SCOLA (67TB of data and growing) in Omaha; has an NDDIIPP project; content from 155 countries 85-86 different languages and dialects.
• Kim Shroeder–Teaching adjunct at Wayne State U; glad that there is an OR group; looking foreward to telling/sharing stories
• Bill Lefugy– Program manager at LOC, mgr. of communications team; digi pres.gov web site; facebook page; twitter; blog; NDSA coordinating comm.; would like to see a general communication plan for NDSA; how do we get more info abt NDSA activities out through NDIIPP mechanisms; weekly interviews with members; guest blogs?? It’s early days and we are open to other ideas.
• Karen Starr–Arizona State Libraries; interested in digitization and getting out of silos; pick up ideas
• Carol Minton Morris–OWG co-chair; DuraSpace Dir. of Marketing and Communications

Bill, would like to engage in brainstorming about promoting NDSA; how the org as a whole can do a better job of informing the community. --promote to prosumers; not general public

Kim, trivia, people love it; quick facts; fun facts; --What portion of archives, materials are no longer accessible

Amanda, adorable little videos and animations are making the case; “Digiman”

We have many audiences to reach out to with different stories:

Outreach to NDDIPP working groups Outreach to professional organizations Outreach to general public Outreach to media

Amanda, DH Center has connections with journalists that can be utilized, we could develop other “boxes” for other audiences; “Archiving Social Media” event was held at the DH Center

“The Future president has a Facebook page now. In the future we will have less information than we do now.”

Action: lost data; easy to set up a site that is a complaint; rant site

Action: Personal interviews with NDSA members; first time they realized something was lost; interviews with librarians; related to own life; beyond the rant; interesting to see at an organizational level working with OS developers—answers to lost data

The Stories Action Team will meet monthly and send a general invitation to OWG members to join the discussions.