NDSA:Membership Model: Difference between revisions

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There was a spectrum of suggestions for how to handle membership and determine membership eligibility:
==Membership==
As an outgrowth of the Library of Congress National Digital Information Infrastructure and Preservation Program (NDIIPP), the Alliance is open to government agencies, educational institutions, non-profit organizations and business with commitments and activities in the areas of collecting, preserving, or ensuring long-term access to digital content.<br/><br/>


* membership fully open to all interested parties
The term of membership is for 3 years.<br/><br/>
* membership based on shared values -- interested parties promise to share the values of the NDSA and promote the mission
 
* partially restricted membership --all potential members to be vetted by the Coordinating Committee and/or the Secretariat
''Recommendations for membership:''
* restricted membership -- technology vendors are not eligible for membership
* Membership will be at the institutional level, but participation on Working Groups is open to one or more individuals at the institution.
* Membership should be open and the process by which new members can join is though:
** Application process; then sponsorship by an organization w/in the NDSA
** Review and approval by consensus of the membership subcommittee
* Membership may be revoked by a majority vote of member institutions<br/><br/>
 
==Eligibility and Requirements==
 
The only responsibility of membership is participation. Members participate in one or more working group by making a sustained contribution to the work of the group for the benefit of the Alliance.<br/><br/>
 
''Recommendations for eligibility and requirements:''
* Members should have demonstrated a commitment to digital preservation.
* Members should share the stated values of the Alliance.<br/><br/>
 
==Rights and Privileges==
 
''Recommendations for rights and privileges:''
* Voting power for the Alliance will be distributed:
** Institutions will have one vote on organizational and governance matters affecting the Alliance.
** Individual participants will have effective decision-making power at the Working Group level.
* Working Groups (and Action Teams) can produce official work products and decide on work plans and work products autonomously, within their scope and provided that they do so in a manner transparent to the membership:
** All work products must be announced to the general membership and distributed in draft form well in advance of finalization
** Written discussion related to work product or plans should be conducted on mailing lists that are archived and open to review by the general membership.
** Where discussion is conducted through conference calls, the conference call minutes/notes should be circulated on the mailing list.
* Working groups and their members will have the authority to create Action Teams
** The work of the Action Teams will be fairly autonomous; however, a process of transparency&mdash;a &ldquo;lightweight charter&rdquo;&mdash;should be created to inform the Working Group members of what work is going on.
** Action Teams should report back to the Working Group on a semi-regular basis about the work they are doing.
** Action Teams could be voted on by the main working group to become more formal if the work was something that was highly valued by the community.<br/><br/>
 
==Outstanding Questions==
* How will we engage the commercial sector while avoiding predatory vendor relationships that are not consistent with the goals of the Alliance?
* Do the for-profit orgs have the same status as the not-for-profit orgs?
* Who will review applications?
* How could international organizations become affiliated with the Alliance?

Latest revision as of 15:17, 11 February 2016

Membership

As an outgrowth of the Library of Congress National Digital Information Infrastructure and Preservation Program (NDIIPP), the Alliance is open to government agencies, educational institutions, non-profit organizations and business with commitments and activities in the areas of collecting, preserving, or ensuring long-term access to digital content.

The term of membership is for 3 years.

Recommendations for membership:

  • Membership will be at the institutional level, but participation on Working Groups is open to one or more individuals at the institution.
  • Membership should be open and the process by which new members can join is though:
    • Application process; then sponsorship by an organization w/in the NDSA
    • Review and approval by consensus of the membership subcommittee
  • Membership may be revoked by a majority vote of member institutions

Eligibility and Requirements

The only responsibility of membership is participation. Members participate in one or more working group by making a sustained contribution to the work of the group for the benefit of the Alliance.

Recommendations for eligibility and requirements:

  • Members should have demonstrated a commitment to digital preservation.
  • Members should share the stated values of the Alliance.

Rights and Privileges

Recommendations for rights and privileges:

  • Voting power for the Alliance will be distributed:
    • Institutions will have one vote on organizational and governance matters affecting the Alliance.
    • Individual participants will have effective decision-making power at the Working Group level.
  • Working Groups (and Action Teams) can produce official work products and decide on work plans and work products autonomously, within their scope and provided that they do so in a manner transparent to the membership:
    • All work products must be announced to the general membership and distributed in draft form well in advance of finalization
    • Written discussion related to work product or plans should be conducted on mailing lists that are archived and open to review by the general membership.
    • Where discussion is conducted through conference calls, the conference call minutes/notes should be circulated on the mailing list.
  • Working groups and their members will have the authority to create Action Teams
    • The work of the Action Teams will be fairly autonomous; however, a process of transparency—a “lightweight charter”—should be created to inform the Working Group members of what work is going on.
    • Action Teams should report back to the Working Group on a semi-regular basis about the work they are doing.
    • Action Teams could be voted on by the main working group to become more formal if the work was something that was highly valued by the community.

Outstanding Questions

  • How will we engage the commercial sector while avoiding predatory vendor relationships that are not consistent with the goals of the Alliance?
  • Do the for-profit orgs have the same status as the not-for-profit orgs?
  • Who will review applications?
  • How could international organizations become affiliated with the Alliance?
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