NDSA:Membership: Difference between revisions

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==Term of Membership==
'''[DRAFT] Membership Model Recommendations'''
Membership expires December 31, 2013. '''[i changed this from 3 years to the specific date, so we don't have rolling membership and everyone renews all at once =ok?]'''


==Recommendations for Membership==
'''Membership'''
*Membership will be at the institutional level, but participation on Working Groups is open to one or more individual participants at the institution.
*Applications are welcome from consortia, given that there is a clear representative identified to participate from the consortia.
*Applications are welcome from commercial companies and IT vendors, given that these members agree to the values of the NDSA and understand that the NDSA requires all members to follow rules of neutrality. We recommend using language modeled after the DPC's information for Commercial and IT vendors in our membership materials, and to have language that encourages technically-oriented rather than sales staff serve as NDSA participants.
*International Organizations will have Affiliate status rather than full membership. (see below for different rights and privileges)
*Membership should be open and the process by which new members can join is though:
**Application process
**Review and Processing by Secretariat


==Eligibility==
As an outgrowth of the Library of Congress National Digital Information Infrastructure and Preservation Program (NDIIPP), the Alliance is open to government agencies, educational institutions, non-profit organizations and business with commitments and activities in the areas of collecting, preserving, or ensuring long-term access to digital content.


*Members should have demonstrated a commitment to digital preservation. '''[do we still need this language and the rubric if we are doing all open membership? in the above I kept in the language about it so maybe we should? I took out the part about membership committee] A clearly-defined rubric will be made available on the NDSA website.'''
The term of membership is for 3 years.
*Members should share the stated values of the Alliance.
*Members should agree to maintain vendor neutrality.
*Members should agree to participate in one or more working groups.  


==Rights and Privileges==
'''Recommendations for membership:'''<br/>
• Membership will be at the institutional level, but participation on Working Groups is open to one or more individual participants at the institution.<br/>
• Membership should be open and the process by which new members can join is though:<br/>
      • Application process; then sponsorship by an organization w/in the NDSA<br/>
      • Review and approval by consensus of the membership subcommittee<br/>
• Membership may be revoked by a majority vote of member institutions


'''Full Members'''
'''Eligibility and Requirements'''
*Members will have one vote on organizational and governance matters affecting the Alliance, e.g. voting for coordinating committee nominees, regardless of how many participants they contribute to the NDSA.
*Individual participants will have effective decision-making power at the Working Group level, e.g. deciding on work plans and work products.
*Members may send representatives to participate in NDSA annual meetings.['''is this what we are calling them?]'''


'''Affiliate Members'''
The only responsibility of membership is participation. Members participate in one or more working group by making a sustained contribution to the work of the group for the benefit of the Alliance.
*Member organizations may send representatives to participate in the annual meetings of the NDSA, but do not have voting powers.  
 
*Members may participate in the work of the Working Groups at the Action Team level. '''[does this mean they can't help drive the work of the WGs? do we need to state that?]'''
Recommendations for eligibility and requirements:
• Members should have demonstrated a commitment to digital preservation.
• Members should share the stated values of the Alliance.
 
'''Rights and Privileges'''
 
Recommendations for rights and privileges:
• Voting power for the Alliance will be distributed:
    o Institutions will have one vote on organizational and governance matters affecting the Alliance.
    o Individual participants will have effective decision-making power at the Working Group level.  
• Working Groups (and Action Teams) can produce official work products and decide on work plans and work products autonomously, within their scope and provided that they do so in a manner transparent to the membership:
    o All work products must be announced to the general membership and distributed in draft form well in advance of finalization
    o Written discussion related to work product or plans should be conducted on mailing lists that are archived and open to review by the general membership.
    o Where discussion is conducted through conference calls, the conference call minutes/notes should be circulated on the mailing list.
• Working groups and their members will have the authority to create Action Teams
    o The work of the Action Teams will be fairly autonomous; however, a process of transparency – a “lightweight charter” - should be created to inform the Working Group members of what work is going on.
    o Action Teams should report back to the Working Group on a semi-regular basis about the work they are doing.
    o Action Teams could be voted on by the main working group to become more formal if the work was something that was highly valued by the community.
 
 
Outstanding questions:
• How will we engage the commercial sector while avoiding predatory vendor relationships that are not consistent with the goals of the Alliance?
• Do the for-profit orgs have the same status as the not-for-profit orgs?
• Who will review applications?
• How could international organizations become affiliated with the Alliance?

Revision as of 16:27, 6 January 2011

[DRAFT] Membership Model Recommendations

Membership

As an outgrowth of the Library of Congress National Digital Information Infrastructure and Preservation Program (NDIIPP), the Alliance is open to government agencies, educational institutions, non-profit organizations and business with commitments and activities in the areas of collecting, preserving, or ensuring long-term access to digital content.

The term of membership is for 3 years.

Recommendations for membership:
• Membership will be at the institutional level, but participation on Working Groups is open to one or more individual participants at the institution.
• Membership should be open and the process by which new members can join is though:

      • Application process; then sponsorship by an organization w/in the NDSA

      • Review and approval by consensus of the membership subcommittee

• Membership may be revoked by a majority vote of member institutions

Eligibility and Requirements

The only responsibility of membership is participation. Members participate in one or more working group by making a sustained contribution to the work of the group for the benefit of the Alliance.

Recommendations for eligibility and requirements: • Members should have demonstrated a commitment to digital preservation. • Members should share the stated values of the Alliance.

Rights and Privileges

Recommendations for rights and privileges: • Voting power for the Alliance will be distributed: 

    o Institutions will have one vote on organizational and governance matters affecting the Alliance.
    o Individual participants will have effective decision-making power at the Working Group level.

• Working Groups (and Action Teams) can produce official work products and decide on work plans and work products autonomously, within their scope and provided that they do so in a manner transparent to the membership: 

    o All work products must be announced to the general membership and distributed in draft form well in advance of finalization
    o Written discussion related to work product or plans should be conducted on mailing lists that are archived and open to review by the general membership. 
    o Where discussion is conducted through conference calls, the conference call minutes/notes should be circulated on the mailing list.

• Working groups and their members will have the authority to create Action Teams 

    o The work of the Action Teams will be fairly autonomous; however, a process of transparency – a “lightweight charter” - should be created to inform the Working Group members of what work is going on.
    o Action Teams should report back to the Working Group on a semi-regular basis about the work they are doing. 
    o Action Teams could be voted on by the main working group to become more formal if the work was something that was highly valued by the community.


Outstanding questions: • How will we engage the commercial sector while avoiding predatory vendor relationships that are not consistent with the goals of the Alliance? • Do the for-profit orgs have the same status as the not-for-profit orgs? • Who will review applications? • How could international organizations become affiliated with the Alliance?

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