NDSA:Membership: Difference between revisions

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(this is the original document that was circulated in advance of the December 15th meeting)
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'''[DRAFT] Membership Model Recommendations'''
'''NDSA MEMBERSHIP MODEL'''


'''Membership'''


As an outgrowth of the Library of Congress National Digital Information Infrastructure and Preservation Program (NDIIPP), the Alliance is open to government agencies, educational institutions, non-profit organizations and business with commitments and activities in the areas of collecting, preserving, or ensuring long-term access to digital content.
=Membership=


The term of membership is for 3 years.
As an initiative of the Library of Congress National Digital Information Infrastructure and Preservation Program (NDIIPP), the Alliance is open to United States government agencies, educational institutions, non-profit organizations and businesses with commitments and activities in the areas of collecting, preserving, or ensuring long-term access to digital content. International organizations are also welcome to join as affiliate members.  


'''Recommendations for membership:'''
==Term of Membership==
• Membership will be at the institutional level, but participation on Working Groups is open to one or more individual participants at the institution.
The first term of membership expires December 31, 2013. The term of Membership will be for three (3) years thereafter.
• Membership should be open and the process by which new members can join is though:
      • Application process; then sponsorship by an organization w/in the NDSA
      • Review and approval by consensus of the membership subcommittee
• Membership may be revoked by a majority vote of member institutions


'''Eligibility and Requirements'''
==Recommendations for Membership==
* Membership will be at the institutional level, but participation on Working Groups is open to one or more individual participants at the institution.
* Applications are welcome from consortia, provided that there is a clear representative identified to participate from each consortium.
* Applications are welcome from commercial companies and IT vendors, provided that these members agree to the values of the NDSA and understand that the NDSA requires all members to follow rules of neutrality.
* International Organizations will have Affiliate status rather than full membership. (See below for different rights and privileges)
* Membership should be open and the process by which new members can join is through:
** Application process via online form (see current form: http://www.digitalpreservation.gov/ndsaform/index.php)
** Review and processing by Secretariat
** Membership is contingent upon fulfilling the eligibility requirements


The only responsibility of membership is participation. Members participate in one or more working group by making a sustained contribution to the work of the group for the benefit of the Alliance.


Recommendations for eligibility and requirements:
==Eligibility==
• Members should have demonstrated a commitment to digital preservation.  
* Members will have demonstrated a commitment to digital preservation.  
• Members should share the stated values of the Alliance.  
* Members will share the stated values of the Alliance.
* Members will agree to maintain vendor neutrality.
* Members will agree to participate in one or more working groups.  


'''Rights and Privileges'''
==Rights and Privileges==


Recommendations for rights and privileges:
'''Full Members'''
• Voting power for the Alliance will be distributed:
* Members will have one vote on organizational and governance matters affecting the Alliance, e.g., voting for coordinating committee nominees, regardless of how many participants they contribute to the NDSA.  
    o Institutions will have one vote on organizational and governance matters affecting the Alliance.
* Individual participants will have effective decision-making power at the Working Group level, e.g., deciding on work plans and work products.
    o Individual participants will have effective decision-making power at the Working Group level.  
* Members may send representatives to participate in NDSA annual meetings.  
• Working Groups (and Action Teams) can produce official work products and decide on work plans and work products autonomously, within their scope and provided that they do so in a manner transparent to the membership:
    o All work products must be announced to the general membership and distributed in draft form well in advance of finalization
    o Written discussion related to work product or plans should be conducted on mailing lists that are archived and open to review by the general membership.
    o Where discussion is conducted through conference calls, the conference call minutes/notes should be circulated on the mailing list.
• Working groups and their members will have the authority to create Action Teams
    o The work of the Action Teams will be fairly autonomous; however, a process of transparency – a “lightweight charter” - should be created to inform the Working Group members of what work is going on.
    o Action Teams should report back to the Working Group on a semi-regular basis about the work they are doing.
    o Action Teams could be voted on by the main working group to become more formal if the work was something that was highly valued by the community.


 
'''Affiliate Members'''
Outstanding questions:
* Member organizations may send representatives to participate in the annual meetings of the NDSA but do not have voting rights.
• How will we engage the commercial sector while avoiding predatory vendor relationships that are not consistent with the goals of the Alliance?
* Members may participate in the work of the Working Groups at the Action Team level.
• Do the for-profit orgs have the same status as the not-for-profit orgs?
• Who will review applications?
• How could international organizations become affiliated with the Alliance?

Latest revision as of 15:18, 11 February 2016

NDSA MEMBERSHIP MODEL


Membership

As an initiative of the Library of Congress National Digital Information Infrastructure and Preservation Program (NDIIPP), the Alliance is open to United States government agencies, educational institutions, non-profit organizations and businesses with commitments and activities in the areas of collecting, preserving, or ensuring long-term access to digital content. International organizations are also welcome to join as affiliate members.

Term of Membership

The first term of membership expires December 31, 2013. The term of Membership will be for three (3) years thereafter.

Recommendations for Membership

  • Membership will be at the institutional level, but participation on Working Groups is open to one or more individual participants at the institution.
  • Applications are welcome from consortia, provided that there is a clear representative identified to participate from each consortium.
  • Applications are welcome from commercial companies and IT vendors, provided that these members agree to the values of the NDSA and understand that the NDSA requires all members to follow rules of neutrality.
  • International Organizations will have Affiliate status rather than full membership. (See below for different rights and privileges)
  • Membership should be open and the process by which new members can join is through:


Eligibility

  • Members will have demonstrated a commitment to digital preservation.
  • Members will share the stated values of the Alliance.
  • Members will agree to maintain vendor neutrality.
  • Members will agree to participate in one or more working groups.

Rights and Privileges

Full Members

  • Members will have one vote on organizational and governance matters affecting the Alliance, e.g., voting for coordinating committee nominees, regardless of how many participants they contribute to the NDSA.
  • Individual participants will have effective decision-making power at the Working Group level, e.g., deciding on work plans and work products.
  • Members may send representatives to participate in NDSA annual meetings.

Affiliate Members

  • Member organizations may send representatives to participate in the annual meetings of the NDSA but do not have voting rights.
  • Members may participate in the work of the Working Groups at the Action Team level.
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