NDSA:March 18, 2013 Standards Working Group Notes

Monday (3/18/13) at 1 p.m. EDT (GMT -04:00)

Attendees: Emily Shaw, Andrea Goethals, Butch Lazorchak, Carl Fleischhauer, Carol Kussman, Dinal Sokolova, John Spencer, Karen Cariani, Kate Murray, Midge Coates, Sheila Morrissey, Winston Atkins, Amy Kirchhoff

New member introduction: None
New projects:
- Digital Preservation Certifications
  - Nancy McGovern –ready to start having calls with people who are interested in participating
    - Winston Atkins, Amy Kirchhoff, Emily Shaw, Kate Zwaard expressed interest
  - Andrea – scoping question – Will this cover mainly formal certifications, or also include maturity models, levels of preservation?
    - Nancy is particularly interested in self-assessment and options for peer reviewed audit, not just formal audit
    - Needs to be encouraging, not prohibitive
  - John Spencer – from employer perspective, adds to CV and qualifications of folks doing this work
  - Nancy had a call with Courtney Mumma (Archivematica) – Archivematica is interested in hosting a Drupal-based TRAC review, will start a pilot May-August with two different institutions (one archive and one research library)
    - Process to map out what a peer-review audit process for digital repositories would look like
    - Peer review process = host institution rotates, other institutions participate in the review
      - Potentially low-cost way to go from self-assessment to audit
    - Mary Vardigan – Data Seal of Approval – transitioning from Board of Reviewers to a more community model; community starts to take over peer review activities to make it sustainable
    - Andrea asks if this would be FOS, like other Archivematica’s products
      - Nancy thinks so, but would need to confirm
    - Nancy offered to host a Webex walk-through of the TRAC certification
- Digital Preservation metrics – Annie Peterson (Tulane) and Helen Bailey (MIT) joined the call to ask group about metrics related to digital preservation
  - Background on ARL Preservation Statistics
    - Collected 1999-2008 - asked budget, staffing, conservation statistics, binding, microfilming
    - Useful for comparing preservation activities across institutions, but always imperfect
      - In particular, digital preservation, AV, disaster – none were included
    - Drawing on 2010 Lars Meyer ARL report (Safeguarding Collections at the Dawn of the 21st Century: http://www.arl.org/bm~doc/safeguarding-collections.pdf), ALA/ALCTS/PARS is working on a survey to fill the void left when ARL stopped collection these stats
    - Annie and Helen walked group through survey draft preview, particularly Section 6: http://www.surveymonkey.com/s/2012-preservation-of-access-PREVIEW
      - A few suggestions:
        Content size, rather than number of items for various types of content might be more meaningful, easier to know
        
        Audit? might be too soon
        
        Outsourcing vs. in-house
        
        Question 6 currently excludes all institutions that do not have a digital repository; might rethink/reword this
  - Contact for Annie Peterson: epeters5@tulane.edu
    - Feedback would be most useful by March 25th
Update on projects:
- PDF/A-3 Charter
  - Sheila Morrissey
    - meeting of PDF/A experts at recent DPC meeting in Leeds (http://www.dpconline.org/events/details/55-DPC_PDFA3_briefing?xref=58)
    - recognized that they have some seriously confused use cases
    - report will be written up about that meeting – will distributed
      - no solution as yet, “need to do some education”
- WikiProject (http://en.wikipedia.org/wiki/Digital_preservation)
  - Dina sent recent update via email list
    - Moving image section migrated from Google Drive draft to Wikipedia article
      - A couple of other contributors made edits that were biased toward specific file formats
        So, Linda Tadic helped edit it again to remove that bias
    - Email preservation section on hold until contributors have time to work on it
Staffing survey
- Publish report team - a good draft has been written, should be finished by end of April and ready to share
  - Not yet sure where to publish; definitely will be shared with NDSA members, but looking to share more broadly as well
  - Surprise (per Andrea) - number of digital preservation functions people wanted to do in-house rather than outsourcing
  - Not surprising - many activities are under-resourced, not enough staff to do everything
- Archive team
- Writing metadata for archiving in ICPSR; will link data and final report
Anything else?
- Nope
Next call: April 15th, 2013

NDSA:March 18, 2013 Standards Working Group Notes

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