NDSA:December 17, 2012 Standards Working Group Notes

Date: 17 December 2012 Attending: Aaron Trehub, Amy Kirchhoff, Andrea Goethals, Butch Lazorchak, Carl Fleischhauer, Caroline Arms, Carol Kussman, Chris Dietrich, Dina Sokolova, Emily Shaw, Gina Jones, Kate Murray, Kate Zwaard, Linda Tadic, Mary Vardigan, Meg Philips, Sheila Morrissey, Stephen Davis, Winston Atkins (note taker).

1. New Member introduction and Announcements
   1. New Member: Chris Dietrich (NPS)
   2. Scheduling regular time for monthly conference calls: Andrea will send out a Doodle poll.
2. Update on existing projects
   1. Stephen Davis and Dina Sokolova report that the WikiProject continues to progress.
      1. Content added to fifteen sections, three sections revised.
      2. Received agreement to remove Editorial and Crystal Ball tags.
      3. The intent of “Digital preservation best practices section” was to focus on best practices for digital preservation, but many of our best practices documents address digitization.
         1. Stephen and Dina are trying to develop this section as hybrid list that includes digitization and digital preservation
         2. Is the “Audio preservation” subsection the right approach for this information?
      4. Questions to address:
         1. How much of the focus should be on the entire article, and how much on the best practices section?
         2. When to open the article to outside editing and expertise.
         3. Publicizing the article when it is opened.
            1. NDSA Outreach Working Group
            2. Signals blog: Stephen will help create an initial draft for the blog post.
            3. We will have one last review before publishing the blog entry.
         4. What is the Working Group’s role with the article: will it be a one-time project or ongoing?
3. Staffing survey
   1. Final Report: Andrea Goethals, Meg Philips, Carol Kussmann, and Mary Vardigan are working on the final report, which is due next spring.
   2. Survey data:
      1. Mary Vardigan provided information on how best to create SPSS files of the data for deposit, and Andrea made the data available via a Google drive.
      2. If we're to archive at ICPSR, the most efficient approach is to deposit the data into their Publication-Related Archive [1], and coordinate deposit with the report’s release.
   3. Recommendation: As a service for other NDSA groups, record information on the formats we chose for storing the data, why, and how to tie the report and data together.
4. Activity Charter Template
   1. See: [2]
   2. The WG approved the template as a way to determine whether project scoped well enough and if sufficient interest exists within the working group.
5. New projects
   1. PDF/A: (Issue) PDF/A-3 seems to embody a change of intent.
      1. Scope: the project should look across all of PDF/A to give the pros and cons across the range.
      2. Define boundaries of PDF-A3 in a preservation context. When is appropriate, inappropriate?
      3. Sheila Morrissey, Chris Dietrich, Kate Murray will scope out project for template.
   2. Discussion of other projects tabled for January call.
6. Meeting adjourned.