NDSA:December 16, 2013 Standards and Practices Working Group Notes

Participants on the Call

Carl Fleischhauer John Spencer Dina Sokolova Kate Murray Mary Vardigan Michelle Paolillo Midge Coates Paula De Stefano Vika Zafrin Winston Atkins Andrea Goethals Butch Lazorchak Meg Phillips Kate Zwaard

"What are you working on" -- Roundtable Discussion (continued)

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU Head of Preservation Department Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content. Producign master and access Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

Common Themes from our Roundtable Discussion

Discussion at Dec 16 meeting:

Suggestion to have the next meeting focus on video. Paula would be glad to talk more about what they're doing. John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

Attendees should add their names to the list below if the notes don't reflect your institutions interests and activities.

• Repository infrastructure and tools
  • Specific tools or platforms:
    • BagIt (LC, Georgetown Law, ITHAKA, Boston University)
    • Fedora (Duke)
  • Understanding/surveying an institution's complex repository landscape (Cornell, Harvard)
  • Software development (LC)
  • Workflows (University of Minnesota, Columbia, Boston University)

• Assessments/audits/certifications
  • Repository assessments and audits (Harvard, ITHAKA, ICPSR)
  • Specific models:
    • Levels of Digital Preservation (Harvard, Cornell, ICPSR)
    • Data Seal of Approval (ICPSR)
    • TRAC/ISO (Duke, Boston University)

• Content and metadata packages
  • Packaging forms/SIP components/metadata (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA)
  • Transfer between repositories (ITHAKA)
  • Identifiers (ITHAKA)

• Techniques and practices
  • Fixity checking (LC, Boston University)
  • Digital forensics (Georgetown Law)
  • Participating on standards bodies (LC)

• Formats
  • Format assessment (LC, Harvard, Record labels?)
  • Format guidelines/requirements (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University)
  • Particular genres and categories of formats
    • Video (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
    • Born-digital (LC, Columbia, Boston University)
    • Email (LC, Columbia)
    • Databases (Columbia)
    • PDF/A (LC, Boston University)

• Other topics
  • Engagement with "users" (curators, content creators) (LC, Cornell)
  • Adequately resourcing programs (Cornell, Boston University)