NDSA:December 16, 2013 Standards and Practices Working Group Notes

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Participants on the Call

Carl Fleischhauer

John Spencer

Emily Shaw

Dina Sokolova

Kate Murray

Mary Vardigan

Michelle Paolillo

Midge Coates

Paula De Stefano

Vika Zafrin

Winston Atkins

Andrea Goethals

Butch Lazorchak

Meg Phillips

Kate Zwaard

New Members

Paula De Stefano - NYU

Project Status

Updates

Kate: There will be a Signal blog post on the Wikipedia project summarizing what we accomplished and asking others if they’d like to contribute.

The Signal blog post for the Digital Preservation Staffing Survey should go out today. [In fact it went live immediately after our call: [1]

2014 Schedule:

Generally will meet on the 3rd Tuesday of every month, which just a few exceptions.

Jan 27th Feb 24th July 21st (Will try to schedule an in-person meetup in conjunction with the annual meeting instead of the regularly scheduled call.)

Next call is Jan 27, 2014.

"What are you working on" -- Roundtable Discussion (continued)

• Emily Shaw - digital preservation librarian at the University of Iowa library
  • working on strategic planning, trying to make preservation a higher priority and commitment, engaging allies, looking at fixity tools, inventorying media, and wrangling legacy collections. Looking to us for sanity

• Paula De Stefano - Head of Preservation Department, NYU
  • Divided up the responsibilities, others most involved in content and repository development.
  • Digitizing unique audio and video content.
  • Producing master and access
  • SMPTE 4:2:2 uncompressed 10 bit in MOV wrapper for master video
  • Broadcast WAV for audio, CD for access files.
  • Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance
  • Interested in best practices for fixity checking.
  • Would like to see a survey of how people are approaching file naming. They're using Archivists Toolkit reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.
  • There was a question about how they've modified Dspace.

Common Themes from our Roundtable Discussion

Discussion at Dec 16 meeting:

Suggestion to have the next meeting focus on video. Kate Murray, Carl F. and possibly Courtney from NARA will share information. Paula would be glad to talk more about what they're doing. John said major record labels are doing assessments of formats. Will be happy to report out when they actually issue a report on their findings.

There is a fixity checking project already going on led by Trevor Owens. Kate M. will send Paula more information about it.

There are clusters of people interested in a number of other topics that we could follow up on. Many people are interested in assessments and certifications. This group started a project on this last year; perhaps we should reinvigorate it.

There are also a number of people interested in SIP/ packaging. That group of people are mainly interested in information sharing across the group.

Kate Z. asked if there was interest in discussion of any issues related to BagIt. Attendees did not report on any issues that needed discussion. Those who were familiar with it love it, and several people noted that just not enough people know about it.

John Spencer will report back on Universal Music, Sony Music and Warners' findings when they're done.

Attendees should add their names to the list below if the notes don't reflect your institution's interests and activities.

• Repository infrastructure and tools
  • Specific tools or platforms:
    • BagIt (LC, Georgetown Law, ITHAKA, Boston University, NYU)
    • Fedora (Duke)
  • Understanding/surveying an institution's complex repository landscape (Cornell, Harvard, University of MN)
  • Software development (LC)
  • Workflows (University of Minnesota, Columbia, Boston University, Cornell)

• Assessments/audits/certifications
  • Repository assessments and audits (Harvard, ITHAKA, ICPSR)
  • Specific models:
    • Levels of Digital Preservation (Harvard, Cornell, ICPSR, Duke)
    • Data Seal of Approval (ICPSR)
    • TRAC/ISO (Duke, Boston University)

• Content and metadata packages
  • Packaging forms/SIP components/metadata (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA, Duke)
  • Transfer between repositories (ITHAKA)
  • Identifiers (ITHAKA)

• Techniques and practices
  • Fixity checking (LC, Boston University, Duke, NYU)
  • Digital forensics (Georgetown Law)
  • Participating on standards bodies (LC)

• Formats
  • Format assessment (LC, Harvard, Record labels?)
  • Format guidelines/requirements (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University, Duke)
  • Particular genres and categories of formats
    • Video (LC, Harvard, Columbia, ICPSR, Duke, Boston University, NYU)
    • Born-digital (LC, Columbia, Boston University)
    • Email (LC, Columbia)
    • Databases (Columbia)
    • PDF/A (LC, Boston University)

• Other topics
  • Engagement with "users" (curators, content creators) (LC, Cornell)
  • Adequately resourcing programs (Cornell, Boston University)