NDSA:Content WG Decembr 7, 2011 Meeting Minutes

Attendees (13)

• Allen, Vickie | PBS | vlallen@pbs.org
• Hanna, Kristine | Internet Archive | kristine@ARCHIVE.ORG
• Hartman, Cathy | Associate Dean of Libraries, University of North Texas/ Co-Chair of the NDSA Content Working Group | cathy.hartman@UNT.EDU
• Haws, Barabara | New York Philharmonic | hawsb@nyphil.org
• Howard, Rachel | University of Louisville | rachel.howard@LOUISVILLE.EDU
• Kepley, David | NARA | david.kepley@nara.gov
• McAninch, Glen | Kentucky Department for Libraries and Archives | Glen.McAninch@ky.gov
• Maes, Margaret | Legal Information Preservation Alliance | mkmaes@gmail.com
• Moffatt, Christie | National Library of Medicine | moffattc@mail.nlm.nih.gov
• Muller, Chris | Muller Media Conversions | chris.muller@mullermedia.com
• Potter, Abbey | Library of Congress | abpo@LOC.GOV
• Rumsey, Abby Smith | Library of Congress/NDIIPP | abby@arumsey.com
• Stoller, Michael | New York University | Michael.stoller@NYU.EDU
• Stierholz, Katrina |Federal Reserve Bank of St. Louis | katrina.l.stierholz@stls.frb.org

1) Report from the Content Registry Action Team (Daniel) (submitted after meeting)

A) Finalized digital preservation levels in consultation with NDSA e-mail lists

B) Settled on ViewShare formerly Recollection to hold registry data

C) Created an online spreadsheet for alliance members to gather collection information.

Web form at: https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dHAwVE9odEVpTzZYdDJqcDJuZzdqRXc6MQ#gid=0 Underlying spreadsheet at https://docs.google.com/spreadsheet/ccc?key=0As38O3bxTxXvdHAwVE9odEVpTzZYdDJqcDJuZzdqRXc&hl=en_US#gid=0

Guidance desired from CWG - Reactions to web form? What should we change? When form ready is e-mail to NDSA-all sufficient or should we take a different approach to getting people to input collections?

2) Report from the State and Local Government Information Action Team (Margie) No progress yet but has been a good discussion about state record retention requirements on BP Exchange email list serve. Will set up a conference call for January

3)Brief update from the Blog Preservation group (Cathy) There was a meeting in early November to discuss project. Working with Word Press for a generic "preservation plug in" to make it easy for bloggers to request that their content be captured and archived. The meeting was well attended and ended with some action items.

4)Brief update on the Web Archiving survey (Cathy) Survey was completed. Information is available and posted on the wiki. We need some analysis -anybody have the skill set in their organization to help. Michael from NYU could ask his data services librarian.

5) Discussion: Managing a working group with almost 70 members. (Cathy and everyone) We have gotten so large. How do we get this large group functioning - on phone etc Asking Steering Committee for input. For example, should we form action groups with 10-15 people with regular check ins and then perhaps we have quarterly crawls for the larger Content WG. The large calls are helpful but perhaps have them less frequently which give us more time to get things done/make things happen. The monthly WG calls are not well attended - maybe it is the technology makes it hard to hear/get through. Working in smaller chunks makes sense. When we have a concrete task (like plug in) it is easier to engage more people. Can we use the list serve/wiki for more communication and stay in touch? Sometimes hard to remember to look at the wiki/list serve as we are all so busy. We have the largest group. We might be more successful if we have specific projects. How do we move forward the work of this large group when people are so busy? Please send ideas onto Cathy and Abbie if you have any ideas.

6) Our one year anniversary Anybody have any thoughts? Have we made progress? We have made some tremendous beginnings given the scale we are undertaking we have some coherence and have taken shape. Team leaders have helped get this going. It is great that we have so many people and we can handle this many people on this important issue as in "what do we collect?". People have jumped in and started figuring it out.

7) Announcements or other discussion No meeting scheduled for January yet. Next meeting set for February 1st at 11 AM EST.