NDSA:August 18, 2014 Standards and Practices Working Group Action Items and Recording

New Member Introduction

• Lisa Snider, Canadian Museum of Human Rights in Winnipeg, Manitoba, Canada (@ Harry Ransom until the end of August)
• Angelike Contis, Vermont Access Network
• Carolyn Cox (previously Campbell) Georgetown University

Project Updates and Announcements

• Preliminary Results Summary of the Video Deep Dive Survey
  • The survey received a total of 224 responses.
  • The blog post on The Signal was the most popular means to get the word out (27%) followed by the AMIA list (13%) and the NDSA-ALL list (11%).
  • A significant number of respondents (25%) were directed to the survey through other tools including Twitter, Facebook, PrestoCenter **Newsletter and the specially-designed bookmarks distributed at the DP14 meeting.
  • The vast majority of respondent who identified their affiliation were from the United States; other countries represented include Germany, **Austria, England, South Africa, Australia, Canada, Denmark and Chile.
  • The survey identified these as the top five stumbling blocks in preserving video:
    • Getting funding resources to start preserving video (e.g., in-house equipment and systems, staff, outsourced work) (18%)
    • Adequate digital storage capacity that can accommodate video master files (14%)
    • Locating technical guidance on video file formats in which you have sufficient confidence, whether standards or best practices (11%)
    • Repository services that facilitate active management of video (e.g., ingest, security, monitoring, fixity checks) (10%)
    • Knowing where to start with video preservation (9%)
  • Lower ranking issues include
    • Uncertainty regarding intellectual property issues as they relate to video preservation (2.5%)
    • Uncertainty regarding intellectual property issues as they relate to video access (2.5%)
    • Identifying or implementing technology for provisioning video access (e.g., streaming) (1.5%)
  • Issues reported as Solved at specific institutions include
    • Knowing where to start with video preservation (44%) Note that this was also listed as a Top 5 issue. This polarity is perhaps explained by the range of communities answering the survey. More mature programs are well on their way while emerging programs are looking for resources.
    • Getting management buy-in to start preserving video (41%)
    • Locating sufficient video technical expertise, whether on staff or as an outside resource (22%)
  • Respondents report that analog/physical media is the most challenging type of video (73%) followed by born digital (42%) and digital on physical media (34%).

• Meg Phillips, NARA, mentioned comments are open for NARA's draft minimum metadata guidance document. See the Records Express blog post: http://blogs.archives.gov/records-express/2014/08/11/review-and-comment-on-draft-metadata-guidance/

Discussion Topic: DP14 Recap and Reflections

• In lieu of capturing notes, the conference call audio and web interface (including chat window and participants list) were recorded.

https://locosi.adobeconnect.com/p1ffyynvljy/ (approx. 50 mins)

• Enter passcode: NDSA

Participants:

• Andrea Goethals, Harvard
• Winston Atkins, Duke
• Michelle Paolillo (Cornell)
• John Spencer, BMS Chace
• Midge Coates, Auburn
• Erin Engle, LC
• Vika Zafrin
• Carolyn (Campbell) Cox
• Chris Lacinak, AVPreserve
• Meg Phillips, NARA
• Linda Tadic, AudioVi
• Lisa Snider
• Josh Sternfeld, NEH
• Felicity Dytas
• Angelike Contis
• Dina Sokolova
• Mariella Soprano
• Ricc Ferrante, SI
• Carl Fleischhauer, LC
• Kara Van Malssen

Action Items

• If anyone is interested in participating in the Video Deep Dive analysis, please contact Andrea (andrea_goethals@harvard.edu) and Kate (kmur@loc.gov).
• John S. volunteered to take notes on the next call.
• The next call is Monday, Sept. 15, 1-2 pm ET.