NDSA:2014 Sep Regular Meeting

September 11, 2014

Agenda

1. NDSA Agenda language and release (Micah/Abbey)
2. PR outreach and conference dissemination follow-up
3. Outreach WG proposal (Butch)
4. DP pioneer proposal (Butch)
5. ICONC report release and responses (Michelle)
6. Review of NDSA activates with a focus on “content” and/or “national repository” and enabling legislation priorities.
7. Also attached are draft notes from the last two NDSA leadership calls and the NDSA Agenda Outreach meeting with funders. They are all brief (1pg), please review and let me know if you have any questions or edits. I will post them on the wiki on Monday, September 15 if there are no objections.

Notes

Attendees
Micah Altman, MIT; Jonathan Crabtree, Odum, UNC; Christi Moffett, NLM; Karen Cariani, WGBH; Jim Corridan, State of Indiana; Carol Minton-Morris, DuraSpace; Helen Tibbo, SILS, UNC; John Spencer, BMS Chase; Meg Phillips, NARA; Jane Mandelbaum, Abbie Grotke, Abbey Potter, Kate Murray, Michelle Gallinger, Trevor Owens, Erin Engle, Library of Congress

Decisions & Actions

• With many items on the agenda, the order in which they were addressed was altered.
• Butch had circulated a proposal to have the NDSA leadership group take over the nomination and vetting process for the Digital Preservation Pioneer series that had been run on the digitalpreservation.gov website and now on The Signal blog. The proposal was discussed and approved by the leadership group. Helen Tibbo volunteered to be the point person for helping NDIIPP staff coordinate the first iteration of nominations and the process of selection. It was decided to select DP Pioneers 2-4 times a year. Helen and a group of NDIIPP staff will set up an initial meeting to outline a process and timeline for the first nomination.
• The only other agenda item we were able to address was the 2015 NDSA Agenda. After a lengthy discussion the decision was to respect the wishes of Library of Congress senior management and remove any mention of the Library of Congress from the NDSA boilerplate. This change is not being made on the NDSA web site or past NDSA publications but future NDSA publications that include any mention of the Library of Congress are requested to be reviewed by Library senior management.
• Micah will release the draft agenda to the NDSA membership and the final 2015 NDSA Agenda will be released approximately 2 weeks later.
• Erin will draft an outreach plan for the release and work with Micah and Abbey to finalize an outreach plan that will be shared with the leadership group and NDSA members.
  

Digital Preservation Pioneers: A Proposal for NDSA Coordinating Committee Stewardship

Introduction

The Digital Preservation Pioneer recognition program (http://www.digitalpreservation.gov/series/pioneers/) has been maintained by the Library of Congress National Digital Information Infrastructure and Preservation Program for almost ten years. The program was started to recognize the contributions of NDIIPP grant partners to the advancement of digital preservation practice. NDIIPP continues to find value in the program as it offers recognition to valuable contributors to digital stewardship practice from across the spectrum of participants, recognizing and encouraging work that supports the entire digital stewardship community.

This document is a proposal on how the DP recognition can come under the umbrella of the NDSA and become an NDSA-supported initiative. The program has been overseen by the NDIIPP Communications team, but moving forward it is clear that the program will be healthier with greater transparency, community input and defensible criteria for recognition.

Draft Criteria for Recognition

The Digital Preservation Pioneer awards recognize individuals working across the breadth of organizations participating in the National Digital Stewardship Alliance, including, but not limited to, universities, consortia, professional societies, commercial businesses, professional associations and government agencies at all levels. Nominees will be considered across the following criteria:

• Significance: Contributed to projects or initiatives with impact across the digital stewardship community. "Significance" here means items worthy of attention, importance and consequence at a national or international level. Significance includes:
  • Vision: Do something that wasn't done before he or she started doing it, something more than just doing his or her job well, something that took vision, independent initiative and drive. Introduced digital stewardship concepts into areas where it was not an earlier recognized.
  • Leadership: Did something that either laid the groundwork or cut a path for others to follow and improve upon. Includes persons with a track record of organizational leadership, including leadership of professional associations such as the Society of American Archivists, the American Library Association, etc.
  • Collaboration: Worked to develop collaborative organizations and initiatives that helped develop digital stewardship capacity independent of organizational boundaries.
• Technical Contributions: Contributed to digital stewardship initiatives either directly, or indirectly, through the application of superior technical expertise. Includes computer coding, information architecture, digital library development, database development, contributions to open source technologies that impact digital stewardship, etc.
• Education: Success and high honor through digital stewardship education initiatives, whether as an LIS educator responsible for the education and training of future professionals, or through education initiatives taking place outside the academy.
• Communication: A track record of significant communication and outreach efforts that advances digital stewardship activity.
  • Longevity: Active and engaged commitment over time.

Proposed Nomination and Recognition Workflow

Nominations can be collected on an ongoing basis from NDSA members and the general public. The NDSA Secretariat will provide a web space and email address to collect nominations. Twice a year (January and July) the NDSA Secretariat will compile and provide a short list of 10 candidates to the NDSA Coordinating Committee. The NDSA CC will review the list of candidates, suggest possible inclusions, and then choose 2 or more new Pioneers at each meeting. Voting will be done by members of the Coordinating Committee. The goal will be to identify at least 4 new Pioneers a year.

Subject to approval from the NDSA Coordinating Committee, this workflow can be implemented starting in August/September 2014.