NDSA:December 16, 2013 Standards and Practices Working Group Notes

Participants on the Call

Carl Fleischhauer John Spencer Dina Sokolova Kate Murray Mary Vardigan Michelle Paolillo Midge Coates Paula De Stefano Vika Zafrin Winston Atkins

New Members

Emily is the new digital preservation librarian at the Universty of Iowa library. She's working on strategic planning, looking at fixity tools, and wrangling legacy collections. Looking to us for sanity

Paula De Stefano at NYU Head of Preservation Department Divided up the responsibilities, others most involved in content and repository development.

Digitizing unique audio and video content. Producign master and access Broadcast WAV for audio, CD for access files.

Storing on modified Dspace, using OAIS reference modoel, working toward TRAK compliance

Interested in best practices for fixity checking.

Would like to see a survey of how people are approaching file naming. They're using Archivists Tookliket reference number. Now migrating to ArchiveSpace, which will mean a new approach to file naming.

There was a question about how they've modified Dspace.

Common Themes from our Roundtable Discussion

• Repository infrastructure and tools
  • Specific tools or platforms:
    • BagIt (LC, Georgetown Law, ITHAKA, Boston University)
    • Fedora (Duke)
  • Understanding/surveying an institution's complex repository landscape (Cornell, Harvard)
  • Software development (LC)
  • Workflows (University of Minnesota, Columbia, Boston University)

• Assessments/audits/certifications
  • Repository assessments and audits (Harvard, ITHAKA, ICPSR)
  • Specific models:
    • Levels of Digital Preservation (Harvard, Cornell, ICPSR)
    • Data Seal of Approval (ICPSR)
    • TRAC/ISO (Duke, Boston University)

• Content and metadata packages
  • Packaging forms/SIP components/metadata (MXF AS-07, METS)(LC, Harvard, Georgetown Law, Cornell, ITHAKA, NARA)
  • Transfer between repositories (ITHAKA)
  • Identifiers (ITHAKA)

• Techniques and practices
  • Fixity checking (LC, Boston University)
  • Digital forensics (Georgetown Law)
  • Participating on standards bodies (LC)

• Formats
  • Format assessment (LC, Harvard, Record labels?)
  • Format guidelines/requirements (for creation, digitization, transfer)(Georgetown Law, Cornell, University of Minnesota, Harvard, NARA, Boston University)
  • Particular genres and categories of formats
    • Video (LC, Harvard, Columbia, ICPSR, Duke, Boston University)
    • Born-digital (LC, Columbia, Boston University)
    • Email (LC, Columbia)
    • Databases (Columbia)
    • PDF/A (LC, Boston University)

• Other topics
  • Engagement with "users" (curators, content creators) (LC, Cornell)
  • Adequately resourcing programs (Cornell, Boston University)