NDSA:September 16, 2013 Standards and Practices Working Group Notes
Minutes: September 16, 2013
New Members to the Working Group:
- Deborah Kempe: Chief, Collections Management and Access, Frick Art Library; and NYArt Resources Consortium <http://nyarc.org/>.
Project: Audit and Certification:
- The work is organized around three activities:
- CommunityContext: Developed a set of brief milestones in the form of a timeline that documents the development and current status of self-assessment, audit, and certification of digital repositories.
- Implementation Examples: These efforts are focused on a template for recording information from institutions that have undertaken a self-assessment or audit in a standard form.
- Options for Undertaking a Review : Artefactual has the current version of the Drupal-based TRAC Review site. They expect to post a downloadable and standalone version on the Artefactual site soon.
Project: Staffing Survey Report:
- Project nearing completion:
- Final report draft is complete
- Members of the Standards Working Group can review it prior to final submittal: <http://bit.ly/17tps4k>
- We are also working with LC on publishing options and hope to publish it on their website with and include a handle identifier.
- The data files have also been archived successfully at ICPSR.
Project: PDF/A-3 Scoping Project:
- Project members are working on a report, but it's still in the draft phase.
- When the draft is finalized, the PDF/A group will release it for review by the full standards working group.
Project: Wikipedia "Digital Preservation" Project
- Project members feel they have made significant progress and completed the work they can do effectively; additionally, their increasing responsibilities mean they need to hand the project off. To make the handoff successful, though, they request assistance and clarification of some issues
- Issues to address include
- Scope and structure of the entry
- Is the article's current direction addressing the need the working group identified initially?
- Digital Preservation cannot be covered in one article. It is a complex set of articles. Project members found that articles that this entry should link to have not been created.
- Do we write them?
- Do we incorporate the information into our central article.
- Articles created outside this project, but relevant to it, vary in their accuracy and currency. Editing and revising these articles creates editorial and logistical complications.
- Wikipedia's documentation policy, which mandates that high-level observations must have documentation and cannot rely on the writer's own knowledge.
- It has been very hard to get working group members to participate in this project. Several possible strategies were proposed , including getting a Lib School class, internship,etc., to participate.
- To take over writing.
- Or pull in others from outside as an outside review group?
- Scope and structure of the entry
- For the October Agenda: These issues were laid out in more detail in Stephen's email to the working group (16 Sept 2013). Working group members will review the email in preparation for making this a larger agenda item next meeting.
NDSA Report Publication Practices:
- As part of the NDSA's Outreach Toolkit, "the Outreach Working Group is developing formatting and design guidance for NDSA reports to create a common 'look and feel.'"
- Although the guidelines are still under development, preliminary ideas regarding that guidance may be seen at: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Outreach_Toolkit#NDSA_Report_Information
- The report "Issues in the Appraisal and Selection of Geospatial Data" serves as an interim template: <http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/images/1/15/AppraisalSelection_whitepaper_ndsa-draft6.doc>
Pre-Project Discussion: What Role Should This Group Play, Moving Forward?
- Are there National Agenda issues we should address? If so, what are the best ways to move those issues into discussion?
- NDSA IdeaScale site: http://ndsa.ideascale.com/a/ideafactory.do?id=4760&mode=recent&discussionFilter=active
- IdeaScale allows members to determine which tools are valued most
- We can also use IdeaScale to communicate outside NDSA
- NDSA IdeaScale site: http://ndsa.ideascale.com/a/ideafactory.do?id=4760&mode=recent&discussionFilter=active
- Using the Self-Assess and Audit Project as a model, we can extend our review of other management tools and provide guidance for identifying content needing preservation.
- Point to existing tools
- Use Levels of Preservation as a guide
- Levels of Preservation depends on the project or dataset under review.
- Provide examples to back up the expectations.
- What needs to happen will grow out of local efforts. We're all in different places regarding our initiatives. Is there a way to share our efforts to bring issues to the surface?
- Some interest in meeting at IDCC: http://www.cni.org/event/idcc14/.
- How can we focus the conversation?
- We need to determine how much work our members can absorb before we can establish a realistic means to spread the Working Group's responsibilities.
- Some members have roles that are focused on monitoring developments, and they note it is hard to know how to jump in and contribute to the Working Group in a way that is useful.
- What other activities should we consider?
- Speakers?
- What do we want to know more about vis-a-vis standards and best practices
- List issues important to us
- Perhaps get speakers or have discussions.