NDSA:June 17, 2013 Standards and Practices Working Group Notes

Participants

Kate Z., Andrea G. (note-taker), Amy K., Butch L., Chris D., Dina S., Mary V., Meg P., Midge C., Sheila M., Winston A., Nancy M., Carl F.

New members

No new members to the call

Staffing Survey

Archiving the data

Winston reported that the second draft of the codebook has been completed. Mary and others at ICPSR will review it. Mary discussed the data archiving options. ICPSR has 2 options:

Publication-related Archive (the data isn't checked, open access, the data gets a DOI)
ICPSR general archive (data goes into a queue for additional processing, data reviewed by a data processor, released in multiple formats, data is only available to the ~700 members but is more visible because it's integrated into their systems)

Mary proposed a compromise which the group liked to first publish it in the Publication-related Archive and then put it into the queue for the ICPSR general archive. We would need to make sure there's a link between the two. We are still aiming to complete this project in June although people are busy.

Final report

Andrea reported that this is close to being finished. It still needs an Executive Summary.

Self-Audit Project

Nancy demoed the Drupal-based TRAC interface. Two repositories will test it this summer. The overview page looks like a dashboard and displays status summary (combined status for each TRAC part) and requirements status (review status of each requirement). With this tool institutions can start by accumulating evidence. An institution fills out the evidence (pointing to particular documents/web pages), action items and staff notes. Optionally the institution can assign roles to each requirement based on the RACI model. The NDSA project will work on guidance, etc. to help with the peer audit process that could begin after the self-assessment.

Meg asked who this was available to. Nancy said that we were looking at the MIT Libraries drupal version but that Artefactual will be standing up 2 instances for 2 organizations to test this summer. It may be that this will be provided in TAR format for institutions using drupal who want to install this locally for their use.

PDF/A-3 Project

Sheila said that the group has enough information to now put together a white paper for circulation first within their group the first week of July. Someone from their group will speak at PDF/A day in Seattle in August.

Agenda for WikiProject Meeting at DP 2013

Kate will check to see if we have AV equipment for the meeting. Dina said that Columbia can provide editorial guidance for the project but will otherwise be busy until September. Andrea thinks that the project is in a state where we can start advertising the project to other groups who might want to contribute to the project. Andrea also thinks that we should keep in mind where some of our projects like the self-audit one could use Wikipedia to more broadly disseminate information. We discussed some groups that might be interested in participating. Emily mentioned ALA Preservation Standards and Practices (a committe of PARS). Carl mentioned the related ALA Preservation and Reformatting WG (ACLTS). Andrea mentioned OPF. It's too late to create a poster for iPRES about this but there may be other upcoming forums like IDCC / IIPC / SAA. Andrea will work with Dina and Stephen to finish this agenda offline.

Next Meetings

We won't have the call planned for July 15th. Instead, for those who can make it, we'll meet at DP 2013 (10:30 Tues. morning).