NDSA:January 28, 2013 Standards Working Group Notes

Attendees: Andrea Goethals, Amy Kirchhoff, Butch Lazorchak, Carol Kussman, Chris Dietrich, Don Chalfant, John Spencer, Kate Murray, Linda Tadic, Mary Vardigan, Midge Coates, Nancy McGovern, Sheila Morrissey, Stephen David, Dina Sokolova, Meg Philips, Carl Fleischhauer, Kate Zwaard, Emily Frieda Shaw (note taker)

1. New member introductions Chris Dietrich – National Park Service (first time calling in)

2. Scheduling of meetings Please speak up if we find, down the line, that the times sent out by Kate won’t work out.

3. NDSA National Agenda report (20 minutes)

  http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=National_Agenda_Standards_Brainstorm

• Andrea explained 2014 National Agenda for Digital Stewardship, from NDSA Coordinating Committee
  • Audience = NDSA members, but also larger digital preservation community
  • Not meant to be a direction for Working Groups, but a document that discusses our challenges as a community
• Schedule highlights
  • Jan-Feb = working groups discuss ideas for inclusion in agenda
  • March = folks starting to write agenda
• Suggested foci for National Agenda Brainstorm:
  • Trends in digital content and key gap areas

• Stephen Davis – suggests we look at previous NDSA agendas, rather than starting from scratch with 2014
  • “A lot comes down to money and ability to develop sustainable budgetary models for long-term preservation”
  • Compendium of Best Practices
  • “Big data” question is getting bigger and bigger, and we’ve hardly begun to figure out that one
  • National efforts, e.g. DPN, Academic Preservation Trust
  • Web archiving
  • Development of commercial products for digital preservation; creating and maintaining relationships with the private sector
  • DPLA, Edex, opening our content for federation and use by national organizations
  • Compound, complex documents

• John Spencer – took away from Coordinating Committee focus on trying to minimize overlap, optimize outreach committee, focus our efforts

• Andrea Goethals – WGs have all been doing a lot independently, but haven’t done much together, as an organization; coordinating efforts
  • Research areas?
  • Use and access – tends to be divorced from preservation, but needs to be more integrated
    • Stephen is a bit wary of blending preservation and access; lots of sensitive data, issues related to security and privacy
    • Nancy McGovern – let us not forget that preservation is ensuring access over time
  • Need to involve researchers more
    • “Archlive” – shouldn’t be places of storage, but of dynamic activities

• Sheila Morrissey – research or infrastructure?
  • Consolidating and keeping alive the palette of tools we need to do our work of digital preservation, and for rendering in the future

• Nancy McGovern – common packaging (general and specialized)
  • Tools and policies, from highest-level organization, to lower-level policies and rules, and operationalization of rules
  • 2005 – PAMIS –
    • Have yet to pursue the other end – the consumer archive

• Meg Philips – seconds Nancy’s idea about focus on packaging; in a perfect world, record-keeping systems in federal agencies would all know how to create a package, so that all sorts of systems become interoperable; would achieve huge economies for the government
  • Also, preservation of social media

Please add these ideas (and more!) to the Working Group wiki!

4.New projects (20 minutes)

• PDF/A-3 Exploration: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=PDF_Exploration
  • Sheila Morrissey - first step – project declaration:
    • consider risks and opportunities represented by the Standard and push that out to the community
  • Carl Fleischhauer – target audience may not be terribly sophisticated about packaging/wrapping/bundling; use case = SIP versus an AIP
  • Chris Dietrich – suspects folks at NARA were seeing PDF/A as a delivery mechanism, but might assume that the receiver would repackage for archiving and preservation
  • Butch will be sending out an email to NDSA-ALL to invite others to participate

• Certifications
  • Nancy McGovern – about getting the community up-to-speed and ready to make decisions about what will work for them and how to make it work

1. “Community context” – consolidate documentation
2. Examples, case studies
3. Identifying repository and tool options, pros/cons

• Sheila is happy to share info about Portico’s TRAC audit process; Amy Kirchhoff may be the best source of info on this.
• Nancy will post to WG wiki

5.Update on projects (10 minutes)

• WikiProject-- ran out of time, but look out for email update to WG list
• Staffing survey – ran out of time
  • Publish report team
  • Archive team

6.Wrap up (other topics, next call)

• Feb. 25th