Workshop Schedule and Logistics
Event Schedule: Ignite on day 1 / Workshop on day 2
Day 1 (December 1st)
- Proposed: Out of town guests arrive this morning or the night before
- Proposed: Optional behind-the-scenes tour of a DC collection
10:30am, for two hours
- (Lunch on your own)
- Ignite talks and unconference
Unconference and Ignite * Proposed timings... * 2pm start * 2:30 - 3:15 session 1 * 3:30 - 4:15 session 2 * 4:30 - 5:15 session 3 * 5:30 - 6:30 Ignite talks * 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)
Day 2 (December 2nd)
- Formal workshop (invitation only)
- Catered breakfasty-thing
- Workshop kickoff; sessions
- Catered lunch
- Afternoon sessions
- Wrap
Administrative schedule and flow for use by organizers
| Administrative schedule and flow | Tasks that need doing/scheduling |
| Week of September 27 (Week -9) | |
| * Open Ignite entries | |
| * Finalize google form for Ignite proposals | |
| * Upload unconference/ignite invitation video | |
| * Announce unconference and Ignite talks | |
| Need to lock down hotel info and timing first, via CLIR | |
| * Draft invitation email and invite first batch of workshop participants |
Week of October 4 (Week -8)
- Invite second batch of workshop participants
Week of October 11 (Week -7)
- Final workshop invitations out
- Finalize workshop participant list
Week of October 18 (Week -6)
- Close Ignite entries
- Select Ignite participants
Week of October 25 (Week -5)
Week of November 1 (Week -4)
Week of November 8 (Week -3)
Week of November 15 (Week -2)
Week of November 22 (Week -1)
Week of November 29 (week 0!) {| | [In no particular order] |}
- Catering
- A/V contract for Ignite and meeting
- Hotel contract for Ignite/Unconference
- Permission to use logos
Done user:edsonm
- Record/upload invitation video
in progress user:edsonm
- Assess AAM conference room size
in progress. E. Merritt to supply by COB Oct 7. user:edsonm ||
Logistics
Conference room at AAM
AAM's new conference room.
The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone.