NDSA:Tuesday, Jan 28, 2014

THESE NOTES ARE IN DRAFT NOW AND WILL BE UPDATED AND TIDIED UP WITHIN 48 HOURS, entered 20140128T15:00:00

Every other call is a work meeting, and the others are for highlighting people working on digital stewardship.

Roster

• Trevor Owens, Library of Congress
• Karen Cariani, WGBH
• Barrie Howard, Library of Congress
• Carol Kussmann, University of Minnesota
• Dave MacCarn, WGBH
• Jim Harper, PFA Inc.
• Linda Tadic, Archive Network
• Joe Pawletko, New York University
• Martin Jacobson, U.S. National Archives and Records Administration
• Shawn Nicholson, Michigan State University
• Kevin McCarthy, U.S. National Archives and Records Administration
• Martin Kong, Chicago State University
• Chelcie Rowell, Wake Forest University
• Kat Bell, Dance Heritage Coalition
• Quyen Nguyen, U.S. National Archives and Records Administration

Agenda

1. Discuss the below revised fixity check project draft. (This has been worked over and revised substantially since the last discussion in a small sub group.) With some tweaking, it is at the point where a beta version of it can be released for broader comment.
2. Review the open source infrastructure project talks/interviews from last year. Karen may send along a document trying to distill some of that work before the call.
3. Short update on the NDSA storage survey
4. Open suggestions for projects/programs/etc. to invite to present to the group. (Start thinking about these before the call if you have a few minutes.)
5. Kick off thinking about digital stewardship infrastructure issues to feature in the 2015 National Agenda for Digital Stewardship.

Discussion

The fixity document has had a fair amount of comments on email. The document may not be appropriate for people that aren't familiar with specific terms. Is there a way to make it more accessible to people not that versed in digital preservation? Perhaps a brief intro document that links readers who require more information to resources with more in-depth coverage of a specific term. At least add a sentence to briefly define each PREMIS and TRAC, especially PREMIS because we lean on it as a definition up front. The intro information could link off to the Levels of Preservation, and other resources. There should be some language addressing how the data to be preserved was created and workflow information, and something on the kind of data you should keep about your fixity check like the tools you used, when the data was checked, the results, and what algorithm used. Where will this document live, and what is this document, e.g., a factsheet or a guidance document? Trevor will refer to a grey literature guide to recommend what call the document, update it, and distribute to a larger group to solicit feedback and broader input.

Bill and Karen tried to pull together a summary of the four talks, but they were all very different. Islandora, Hydra, Archivematica and Open Planets. There were some themes, open source as an ecosystem. staffing and open source platforms. Does anyone want to jump in and help, or should they start over. The goal was to pull the presentations together and report out what the working group learned. The workng group decided they wanted to have these themed presentations together. Because their were blog posts on The Signal, they have been reported out. There was an attempt to pull out some cross-cutting themes, though. Trevor, Chelcie, Joe and Karen will attempt to work on this, and share via Google Doc before they bring it back to the larger group.

We've been chasing down a few stray respondants, but in the near future we'll have something to share with the greater group.

Are there projects that relate to digital preservation infrastructure that you think people should know about. We can invite them to talk. Fedora 4 is released, and someone can talk about the improvements to Fedora 4. Open Stack is an OSS for running your own cloud compute system. There is a move to make a public media platform, and there is a lot of talk aobut it. Karen can search aournd to see if osmeone can talk about it. It may be more about access than preservation, and sort of DPLA-ish or HathiTrust-ish? What about DPN, Ladd Hanson from TX. Katherine Skinner can talk about MetaArchive. Brad Westbrook form ArchiveSpace.

The Coordinating Committee has requested the working groups begin discussing the update to the National Agenda. Any infrastructure issues that should be elevated to the national level. IA and Olive Library have launched emulation environments. Take it from the research phase to implementation phase. Funding on a national level, and metrics on what it takes for forward migration within specific storage environments. What about when you change formats?

2) Pull themes that came out of the conversations. Blog post that links the themes together more thematically. Work on a google doc trying to highlight the themes and use the conversation as highlights and examples. Karen, Joe, Trevor -Chelsea has also offered to help.

3) NDSA storage survey update –

4) projects to present to the group –Fedora 4 – new version, update, Open Stack – run your own infrastructure Public media platform Chronopolis DPN Something for smaller archives and institutions to share services MetaArchive – Catherine Skinner Archives Space – Brad Westford

5) National Agenda – moving to implementation stage funding preservation activities – models for long term sustainability – managing and monitoring the health of your data. Raise consciousness of the expense of these efforts. Not necessarily cheaper…..get some metrics to migrate file forward – what does it take. Spelling out benchmarking and metrics for format migration. File based fixity checks and frame level fixity check for moving images. Migrate file format forward – frame level check should remain the same.