NDSA:Content WG July 6, 2011 Meeting Minutes

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NDSA Content Meeting Minutes

DRAFT

Wednesday, July 6, 2011 11am EST

Attendees (14)

[Note to attendees: If we left anyone off, please add your name or let Abbie know and I'll add it]

Abrams, Brett | National Records and Archives Administration | Brett.Abrams@nara.gov
Cornwall, Daniel | Alaska State Library | daniel.cornwall@ALASKA.GOV
Frick, Rachel | Council on Independent and Research Libraries (CLIR) | rfrick@clir.org
Grotke, Abbie | Web Archiving Team Lead, Library of Congress, and Co-Chair of the NDSA Content Working Group | abgr@LOC.GOV | 202-707-2833 | @agrotke
Hanna, Kristine | Internet Archive | kristine@ARCHIVE.ORG
Hartman, Cathy | Associate Dean of Libraries, University of North Texas/ Co-Chair of the NDSA Content Working Group | cathy.hartman@UNT.EDU
Knies, Jennie | Manager, Digital Collections, University of Maryland | levjen@UMD.EDU
Maes, Margaret | Legal Information Preservation Alliance | mkmaes@gmail.com
Maynard, Marc | University of Connecticut | marc.maynard@UCONN.EDU
Ogilvie, Kris | Digital Programs Consultant, California State Library | kogilvie@LIBRARY.CA.GOV
Lyle, Jared (for Pienta, Amy) | University of Michigan/Data-PASS |
Rossum, Deborah |Digital Content Manager| SCOLA |712-566-2202| drossum@SCOLA.ORG
Rumsey, Abby Smith | Library of Congress/NDIIPP | abby@arumsey.com
Stoller, Michael | New York University | Michael.stoller@NYU.EDU

CWG Schedule at the NDIIPP/NDSA Meeting in July

Cathy kicked off the discussion. The CWG meeting will be 10:30-11:30/noon, and we will try to get a webex for that. Will depend on the meeting room configuration but we are hopeful this will be okay.

The Clearinghouse Workshop will be 3:30-5pm Wednesday. Not sure about call-in - more unlikely that room will allow for it but we will keep everyone posted.

Report from Action Team A

Daniel reported out from Action team A - we decided we want to build the registry off of Recollection. Using subject fields in NDIIPP partner registry in Recollection as starting point, we narrowed to current listing of fields (which he showed). We've knocked out a few of these and narrowed down (for instance, not using project name, seemed NDIIPP specific). Definition of digital preservation: we are probably going to have a few more fields to cover that, to allow members to self-identify which ALA definition/criteria they fit in. He put this list out for comment, but early summer not good for gathering feedback, so we need more time to finalize fields, then the group will do another survey to NDSA. After July meeting we'll have survey for all alliance members.

Daniel will try to get the list of fields on wiki later today.

Additional issue: the group agreed to make the registry as easy to possible to join/participate. Asking people to submit spreadsheets to load to recollection seems the way we will go; may not be the easiest solution but not sure what else we can do to make easier.

Report from Action Team B

Clearinghouse workshop is July 20 at 3:30. Hoping to get remote participation but not sure what the room configuration will allow. This will be open to anyone at the NDIIPP/NDSA who wants to participate so may be more than CWG members there.

Objective: to continue work of group B, identifying at-risk categories and whittle down selections into an action-oriented list. Excel sheet that she and Glen put together, had some participation on phone calls, but probably overwhelming for others. They are working on assembling diagram of at-risk selections, a more user-friendly visual to look at. Also assembling examples of as many categories as possible in Google docs, with links to examples. Plan to look at them in workshop, help stimulate some ideas and discussion. Hopefully it will help clarify what we are talking about.

Cathy added that we will have a facilitator for the group; we have asked for someone specific but it hasn't been confirmed yet.

Web Archiving Survey

Abbie reported that LC is very interested in conducting a survey of anyone in the US doing web archiving, to get a better idea of the scope and reach of various web archiving programs and what people are collecting (or what is not being collected). Maybe the NDSA CWG could sponsor the survey?

Cathy and Kristine expressed interested in such a survey. If anyone is interested in helping draft the survey, let Abbie know. We would also welcome help from members in distributing it once it is done.

Other items or announcements

Brett mentioned a conference/panel he was invited to that he is unable to speak at. He will send information to the list, in case someone else can do it. It is the Geological Society of America (GSA) a session called "Data Preservation and Management in the Coming Decade" - if anyone is interested feel free to jump on it!

Abbie is sitting in on the GPO talk on their digital registry that Daniel sent information about recently. She resent to the list so others could have a reminder of the details.

See some of you in a few weeks!

Next Meeting

Our next in-person meeting will be Tuesday, July 19, 10:30-12:00, in DC (hotel conference room assignment to come). Our next call will be August 3 at 11am EST. Agenda and call details to be sent a few days prior.

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