NDSA:Content WG July 19, 2011 Meeting Minutes

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NDSA Content Meeting Minutes

Wednesday, July 19, 2011 10:30 am EST

Attendees ()

Cornwall, Daniel | Alaska State Library | daniel.cornwall@ALASKA.GOV
Grotke, Abbie | Web Archiving Team Lead, Library of Congress, and Co-Chair of the NDSA Content Working Group | abgr@LOC.GOV | 202-707-2833 | @agrotke
Hanna, Kristine | Internet Archive | kristine@ARCHIVE.ORG
Hartman, Cathy | Associate Dean of Libraries, University of North Texas/ Co-Chair of the NDSA Content Working Group | cathy.hartman@UNT.EDU
Knies, Jennie | Manager, Digital Collections, University of Maryland | levjen@UMD.EDU
Maes, Margaret | Legal Information Preservation Alliance | mkmaes@gmail.com
Maynard, Marc | University of Connecticut | marc.maynard@UCONN.EDU
Rossum, Deborah |Digital Content Manager| SCOLA |712-566-2202| drossum@SCOLA.ORG
Rumsey, Abby Smith | Library of Congress/NDIIPP | abby@arumsey.com
Stoller, Michael | New York University | Michael.stoller@NYU.EDU

Introductions

Joel Ira apt Tim baker

Since it was our first in-person meeting, we spent some time introducing ourselves to each other and what our interests were related to the the Content Working Group.

Group A: Registry Update

Not much knew to report on but Daniel talked about the tentative list of fields with us (via web conferencing from Alaska!). Comments were received after the last call, and comments still welcome. The refined list is going out to whole alliance, hope to start working with Recollection and Trevor soon to get something set up. Again stressed that it should be as easy as possible, and he wondered if we could harvest information from NDSA members? Not sure about that.

Coordinating Committee Report Out

Cathy and Abbie reported to the NDSA coordinating committee that same morning, and gave an update on the work of our group. One of the members mentioned a photographer that might be able to help with metadata, though after discussion our group worried about getting too focused on one discipline's way of describing collections for the registry. Perhaps that person would be more useful in the Standards WG?

General discussion

Abby stated that the clearinghouse is a good idea, but live brokers are needed to help pair people and collections. We should think of ourselves as collection and archiving brokers. The gap between demand and preservationists is huge.

It was suggested that we should discuss role of funders tomorrow - the people who have leverage. Data management planning is important. Joel commented that at NEH, their program has long asked for data management planning information, but recently this has been brought up to higher level of awareness. Start up grants in future will ask for data management plans. Michael commented that part of problem is that people don't know what those plans look like. Means different things to different people. Attention needs to be given, people are becoming more aware.

Abby, there is a mandate for data management, but not a plan. Maybe the NDSA CWG can help guide people. Perhaps room for a NEW ACTION TEAM regarding selection (not everything is worth saving)? Daniel commented that there is generally a reluctance to do selection. We want to save it all.

Abby, spend time with creator or data or immediate user community. If it is up to librarians trained in print. Develop strategy for who to talk to about the analysis

Michael, we have never cared for the whole print culture we have to translate those decision making skills. Cathy, not agreement about it at all, about value in this environment. Te dig world has enable so many more to publish without controls. Joel, there will always be disagreement. Deliberate attempt , process needs to happen.

At-Risk Workshop/Group B: Clearinghouse

Kristine talked through PowerPoint for workshop tomorrow. F2f should help illustrate the problem and need. What is at risk, what is not at risk, to discuss. Tmorrow, And things can change quickly, with budgets.

Curators lacking in institutions, maybe other resources out that could help - crowd sourcing

Workshop goals: vetting the categories, then see if something left out. What are next steps in this process. Marc - need scale or different There are differences in level of what's at risk. Ar there gradations. Critical vs not so much at risk, ranking them to help us prioritize. It changes too.

Michael, there is a macro category. Born digital on the web is one thing, born digital living elsewhere might have different level of risk.

Born digital not on the web, should be

Map the clearinghouse risk categories with the registry ? (Margaret idea) **

Abby, blue ribbon ask force, lots of good stuff there about risk. Ctegories of risk to content. What makes something at risk. Legal risks, economic risk, staffing,

Web content was particularly at risk, look at executive summary of that report. Share with participants tomorrow.

Joel, have we talked about digital public library of America. ? The two camps should make sure there is cross dialog. Abby has been in some of the discussions about their content, they are having trouble thinking about it, working on low hanging fruit, hathi trust, public domain. Haven't decided if a public library or research,not interested in preservation, just access. Don't think they are ready. They are working on software, enabling collection building and sharing of data. Is it more of a discover service. FOCUS. Is on facilitate distributed storage. They are building a brand. Let's make sure their brand incorporates what we are doing.

Next Meeting

Our next in-person meeting will be Tuesday, July 19, 10:30-12:00, in DC (hotel conference room assignment to come). Our next call will be August 3 at 11am EST. Agenda and call details to be sent a few days prior.

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