NDSA:Outreach Meeting Minutes 12-09-13

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Monday December 9, 2013, 3:00 p.m. EDT

Agenda

• Discuss survey results

Participants

Attendees: Deborah Rossum, Erin Engle, Butch Lazorchak, Vickie Allen, Lauren Work (NDSR resident), Jaime Schumacher, Dan Dodge, Ingrid Hsieh-Yee

Meeting Notes

The group discussed the results of the recent Outreach WG survey.

The results state that NDSA members are placing a value on face-to-face time and that they are looking to the Outreach group to do substantive activities that engage the community. The five highest-rated results all support this in some way. This sugggests that the Outreach group can most support the NDSA by concentrating on these top areas and "information-sharing" in general, including coordinated activity across partners for presentations at conferences, support for NDSA regional meetings and more frequent webinars on a variety of topics.

Here are the top six responses (out of 14):

• Coordinate, host and give public presentations on NDSA issues at conferences and webinars
• Coordinate and staff NDSA Regional Meetings
• Promote the National Agenda for Digital Stewardship
• Coordinate “strategic partnerships” with other library/archive museum organizations
• Work to engage the “tech community” on Digital Stewardship issues
• Support and staff a Digital Stewardship “Stack Exchange”-type question answering site

(Full results are available at the link above).

The NDSA secretariat has been more proactive in coordination conference presentations, and will expand the approach to include as many NDSA Outreach members as are interested in helping to identify pertinent conferences and working groups in other organizations where the NDSA can participate.

At the same time, the regular monthly Outreach calls will be devoted to WebEx presentations on general outreach and communication. This will include presentations from people within the Library/archive/museum communities who are effectively advocating for the value of their work, but also thinking outside the box to include people are organizations that can provide expertise in general marketing and communication.

This is not to say that the items rated lower by survey participants are without value. They will continue to be supported by the NDSA Outreach group to the degree possible. But with resources at a premium, the higher-rated items merit the majority of Outreach WG support.

Actions:

• Ingrid suggested that the group of students being supported under their IMLS grant could help create and maintain an NDSA blog. She will look into the possibility of setting this up.
• Butch has started a list of potential future speakers on NDSA Outreach calls. All Outreach members are strongly encouraged to contribute their ideas and suggestions.