NDSA:Content WG September 5, 2012 Meeting Minutes

CWG Meeting notes, September 5, 2012

Attendees (18)

• Coates, Midge | Auburn University | coatemi@AUBURN.EDU
• Fido-Radin, Ben | Rhizome | ben.finoradin@rhizome.org [notetaker]
• Grotke, Abbie | Web Archiving Team Lead, Library of Congress, and Co-Chair of the NDSA Content Working Group | abgr@LOC.GOV | 202-707-2833 | @agrotke
• Hartman, Cathy | Associate Dean of Libraries, University of North Texas/ Co-Chair of the NDSA Content Working Group | cathy.hartman@UNT.EDU
• Howard, Rachel | Digital Initiatives Librarian, University of Louisville | rachel.howard@LOUISVILLE.EDU
• Kepley, David | NARA | david.kepley@nara.gov
• Knies, Jennie | Manager, Digital Collections, University of Maryland | levjen@UMD.EDU
• Maes, Margaret | Legal Information Preservation Alliance | mkmaes@gmail.com
• McAninch, Glen | Kentucky Department for Libraries and Archives | Glen.McAninch@ky.gov
• McGlone, Jonathan | University of Michigan Library | jmcglone@umich.edu
• Moffatt, Christie | National Library of Medicine | moffattc@mail.nlm.nih.gov
• Nicholson, Shawn | Assistant Director of Libraries| Michigan State University | nicho147@msu.edu
• Rau, Erik | Hagley Museum and Library | erau@hagley.org
• Reib, Linda | Arizona State Library, Archives, and Public Records | lreib@LIB.AZ.US
• Rossum, Deborah |Digital Content Manager| SCOLA |712-566-2202| drossum@SCOLA.ORG
• Rumsey, Abby Smith | Library of Congress/NDIIPP | abby@arumsey.com
• Stoller, Michael | New York University | Michael.stoller@NYU.EDU
• Weise, John | Manager of the Digital Library Production Service (DLPS) at the University of Michigan | jweise@UMICH.EDU

Activity charters for work group activity

• NDSA has developed a template for formally describing the activities and projects of the working groups. Easier for articulating what each group is working on
• Abbie has started a draft for CWG Content Teams
• does not need to be for large/formal projects necessarily, can be for smaller activities that folks are gathering around
• Sections of the draft that need work:
  • work on statements
  • strategic value

Thoughts on developing the Activity Charter:

• • Will need to be generic / high level
  • We do not define the problems/goals of the case studies

Thoughts on the case studies

• • Value is in the knowledge sharing and the clarity yielded by the writing process
  • The case studies are not for sharing with the stakeholders per say, but to guide our internal collecting communities on how to work with the stakeholders.
  • We must think about how we are going to educate our stakeholders.

Volunteered to help:

• • Michael Stoller and Margie Maes (sent an email to Abbie after the call)

Draft Scope for CWG

Abbie and Cathy reminded folks to review the draft scope and provide feedback:

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The Content Working Group is developing case studies and models to share compelling stories that demonstrate the value of digital preservation in our communities. The case studies will be shared with all stakeholders, from content producers to cultural heritage organizations, with goals of:

• engaging all members of the community in the preservation of content,

• encouraging the cultivation of relationships that could enable preservation, and,

• in conjunction with other working groups in the NDSA, identifying actionable next steps to ensure important content is preserved.

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Report from content teams

News Media and Journalism team

• have started drafts of case studies:
  • Community / local news
  • Citizen Journalism
  • Digital e-prints of newspapers

Meet to be held in a few weeks to continue to work on these.

Government Content Team

• had conference call last friday and discussed case studies
• discussed the type of preservation scenarios they face
• collecting database information = easy
• GIS = hard
• have an interest in the case studies including different institutions defining their unique or specific preservation challenges.
• Talked about addressing the need for more cooperation from stakeholders/creators at the outset - for better metadata, formats.
• Is the hope that the case study will be used for educating stakeholders?

Geospatial team

• No facilitators were on the call, but a Glen was present at their last meeting, and relayed the following.
• One of the co-facilitators had to step down, looking for a new one
• There was talk about outreach to ESRI and the private sector

Science Mathematics, Technology and Medicine

Have a meeting scheduled to discuss potential case studies.

Social Sciences

• Still having high-level conversations / have a google doc in progress
• Are thinking about how to approach the case studies, may be more specific than general

Cultural Heritage

• Have been working on the case studies in relation to oral histories and IP / privacy
• After today's discussion, thinking these might be too narrow a focus - they will revisit their approach to case studies and speak to other formats.

Arts & Humanities

• Have recruited 9 new members via NDSA_ALL list. Will be setting up meeting soon.
• Erik Rau asked what is keeping cultural heritage and Arts & Humanities apart? Discussion to occur offline between Jonathan and Erik.
• Ben will be reaching out to NDSA-all to gauge interest in the Tumblr preservation project Rhizome is working on

Next Call

November 7th, 11am ET (Webex details will be sent out prior to the meeting with the agenda.