NDSA:June 18, 2012 Standards Working Group Notes

Action Items

• People are encouraged to send brief updates on conference attendance and summaries to the email list.
• Add suggestions on where and how to circulate the staffing survey to the spot on the Wiki that Jimi will create.
• Add your name to the list of people interested in working on the staffing survey data analysis in the spot on the Wiki that Jimi will create.
• Andrea will update the survey and letter with mention of archiving the data, the data being publicly available, and that institutions can request their own data back again.

Workshop/Conferences/Cool Stuff to Share

• Linda attended Screening the Future Conference in CA which dealt with audio/visual content. It was organized by the PrestoCentre Foundation, in collaboration with the University of Southern California Shoah Foundation Institute and Digital Repository. Some of the Master Classes were good and others not so much. One take-away is that a number of university's are setting up digital preservation services not just for themselves, but opening them up to external organizations. These appear to be robust back-up services. For example, if you are a UCS faculty, you can pay per TB for 20 years. For an external party it is $4200 for 1 TB for 5 years. The tapes are loaded onto a robotic system and they run fixity checks every 6 months. They will migrate the media every 2 years. The backup includes 2 copies on campus at USC. A party could pay for a 3rd copy to be stored at Clemson University. CDL PPT is on-line (https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=2&ved=0CFMQFjAB&url=https%3A%2F%2Fwiki.ucop.edu%2Fdownload%2Fattachments%2F163610649%2FScreening-the-future-UC3-cost-model.pptx%3Fversion%3D1%26modificationDate%3D1337056116485&ei=WnLfT-zRHoLa6gHI0ayhCw&usg=AFQjCNH_7sqLGB2Na3LxsG9MG-B1oYEywg&sig2=Ec91h9vj7_bQyLxN8rEJnA). CDL was $1400 per TB per year for internal folks.
• Mat Shultz and his colleagues from MetaArchive where in Boston recently to attend several conferences. One was Digital Directions (where Katherine talked about community sourcing). He was at another that focussed on the lifecycle and preservation needs of e-thesis and dissertations. MetaArchive.org/imls can check out the Wiki. Conferences were really interesting.
• MetaArchive is also looking into new grant project to look at preservation of digital newspapers.

MetaArchive, Distributed Preservation, and OAIS:

• Matt Shultz spoke about the framework MetaArchive is working on to help apply OAIS to distributed digital preservation environments.
• This work was started on the tail of MetaArchive's TRAC self audit from 2010.
• MetaArchive has spoken with other distributed preservation organizations such as LOCKSS based groups and Chronopolis, and also the Library of Congress and everyone encouraged them to put together a working group and action team within this standards group, lead by MetaArchive and Educopia (MA parent institution), to poropose a framework for applying OAIS to a distributed environment.
• They began in early 2011 and have posted work to the NDSA Wiki (http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=DDP_OAIS_Frameworks), including:
  • statement of purposes
  • white paper porposal as a starter document for advancing this set of work
  • Started use case and gap analysis
• They are working closely with Els at the KB (who is leading Danish National Bit Repository).
• Work on the white paper has ramped up in past couple of months and they will have it finished ahead of the July NDSA meeting where time has been set aside to pull together interested parties to wrangle over the white paper.

Status of Preservation Staffing Survey

• Andrea, Meg and Jimi are working on a poster proposal for iPres meeting. They have not heard back yet.
• The survey is just about ready to go. May want to tweak some language at the front about preserving the data in the survey.
• The proposed schedule for circulating the survey and analyzing the data is as follows:

July 18-August	Staffing survey goes out
Week of August 20	Close out survey, collated data, generate graphs
Week of September 4	1st draft of text for poster (action team works off-line)
September 13	WebEx for 2nd draft of poster
Week of September 17	Polish up final draft of poster text, copy edit, finalize graphs/images
September 24-26	Poster is printed
September 27	Poster is done and ready to transport to iPres
October 1-5	iPres conferenc

• We do not have a predetermined list of to whom to circulate the survey. Jimi will make a spot on the Wiki for brainstorming and we should all add suggestions.
• Folks thought the letter looked good. We want to add something about archiving the results to the top of the survey and to the letter. We also want to add a line about the fact that the data will be publicly available and individuals can request we specifically send them their institution's data.
• If you resend the letter, be sure to replace [YOUR NAME] with, um, your name. :-)
• We'll build an action team to spearhead analysis of the data.