NDSA:Content WG January 5, 2011 Meeting Minutes

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NDSA Content Meeting Minutes DRAFT

Wednesday, January 5, 2011 11am EST

Attendees (19):

• Alaska State Library - Daniel Cornwall
• BMS Chase - John Spencer
• California Digital Library - Tricia Cruse
• Idaho Historical Society - Elizabeth Falk
• Internet Archive - Kristine Hanna
• Kentucky Department for Libraries and Archives – Glen McAninch
• Library of Congress - Abbie Grotke
• Library of Congress - Michelle Gallinger
• Library of Congress/NDIIPP – Abby Smith Rumsey
• Maryland State Archives - Timothy Baker
• New York University - Michael Stoller
• Oregon State Library - Arlene Weible
• University of Louisville - Rachel Howard
• University of Maryland - Jennie Knies
• University of Maryland - Patricia Steele
• University of Michigan – Data-PASS - John Weise
• University of North Texas - Cathy Hartman
• USGS - John Faundeen (Guest Participant)
• Wisconsin Department of Administration - Curtis Pulford

Wiki Overview

Abbie gave an overview of the wiki and encouraged people to start using it, making edits. If anyone has any questions or has trouble accessing, please contact Abbie for assistance.

Minutes of the last meeting

There were no requested changes to minutes from our prior meeting.

Update of the NDSA meeting in December

A few of our group were at the NDSA organizational meeting held in Washington, D.C. in December, and reported on their observations of the meeting. Michael expressed concern about the absence of "big" content holders from the room. He was hoping to see more commitment - institutions with a lot of content, such as the ARL libraries. There were not a lot of them in the room. Otherwise he thought it was a helpful meeting. John felt it helpful to hear what everyone's definition of an action group was, and that the back and forth with more granularity about the working groups helped him figure out which groups he can help contribute to. With the new Wiki and additional information up there, plus the opportunity to freely comment upon things will be helpful. From an agenda planning perspective and the goals to accomplish during the meeting, felt like it was very productive. Abbie reported that LC is working on minutes to the meeting and will be sharing that with the organizational committee first then more widely. There are a list of to-dos for LC that we are working on. Cathy reported that she and Abbie presented our charter and that there was agreement from the meeting attendees about our work plan and approach. Feedback was positive. The discussion of Membership at the meeting had the biggest debate with a few camps/sides: an open model (let everyone who wants to join be a member) vs. more restrictive (application review, more rules about who can and cannot join (tech companies were a concern). There was some discussion about consortial memberships and international partners/affiliate memberships. Hathi trust came up - John W. said he'd talked to Hathi Trust and that they don't have legal status, Hathi Trust is not its own organization. NDSA members are also Hathi Trust members, though, and can represent the interests of Hathi at NDSA meetings. LC is taking all of the feedback from December and coming up with a follow-up proposal about membership.

Discussion and planning to move forward with our two work areas

Content Registry (Group A)

The scope of work for Group A (Content Registry) was discussed again. LC has a lot of interest in a content registry that can be shown to Dr. Billington and Congress to show the accomplishments of NDIIPP/NDSA. There is an early version of this that was made available just recently of NDIIPP partner collections, using Recollection: http://digitalpreservation.gov/collections/collections.html (works best in Firefox 3.x or above). Trevor Owens (LC) has offered to do a demo of this to our group and we could feed into what's been done here or develop something else entirely.

What is the landscape of preserved collections? There's a desire to be visible in what we're collecting and preserving. We want to also look at what others are doing - what other registries are out there? Can we collaborate with them and work together on this? The goal is to minimize redundancy in digitization and preservation.

Pat brought up the ARL libraries comment regarding the meeting in December - could the registry include content from others even if they aren't NDSA members? We discussed that there are already many non-ARL members involved in preserving content. If content is significant we should include it. [NOTE FROM ABBIE: but doesn't this conflict with our stated work plan? we said NDSA members only right now, just to get a handle on what we all have first. But maybe my notes didn't properly record the gist of the discussion.... please feel free to edit to make corrections]

Additional participants and a leader were solicited from the callers. Arlene signed up for this group. At the end of our call, Daniel offered to lead this group. He plans to outline a rough plan on the wiki and email the group. Will try to do work via email and the wiki initially, but may schedule a call at some point.

Clearinghouse (Group B)

Kristine, leader of Group B, said that she plans to set up a call soon, and she will draft an agenda and objectives. Tricia and Curt also offered to be on Group B.

Abbie introduced John Faundeen who is with the US Geological Survey. He is a guest right now but is pursuing membership in NDSA. He's very interested in the clearinghouse idea. He's been working on criteria for what is "at-risk" at USGS. Abby R. asked if he could share his criteria documents with our group? He said they'd be ready in a few months.

Others who were not at the meeting are welcome to join either groups - contact Abbie, Cathy, or Daniel or Kristine for more information or to sign up.

Our next call will be February 2nd at 11am EST. Agenda and call details to be sent a few days prior.

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