Workshop Schedule and Logistics

Event Schedule: Ignite on day 1 / Workshop on day 2

Day 1 (December 1st)

• Proposed: Out of town guests arrive this morning or the night before
• Proposed: Optional behind-the-scenes tour of a DC collection 10:30am, for two hours
• (Lunch on your own)
• Ignite talks and unconference

Unconference and Ignite

• Proposed timings...
  • 2pm start
  • 2:30 - 3:15 session 1
  • 3:30 - 4:15 session 2
  • 4:30 - 5:15 session 3
  • 5:30 - 6:30 Ignite talks
  • 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)

Day 2 (December 2nd)

• Formal workshop (invitation only)
• Catered breakfasty-thing
• Workshop kickoff; sessions
• Catered lunch
• Afternoon sessions
• Wrap

---

Administrative schedule and flow for use by organizers

Administrative schedule and flow	Tasks that need doing/scheduling
Week of September 27 (Week -9)
* Open Ignite entries
* Finalize google form for Ignite proposals
* Upload unconference/ignite invitation video
* Announce unconference and Ignite talks
Need to lock down hotel info and timing first, via CLIR
* Draft invitation email and invite first batch of workshop participants

Week of October 4 (Week -8)

• Invite second batch of workshop participants

Week of October 11 (Week -7)

• Final workshop invitations out
• Finalize workshop participant list

Week of October 18 (Week -6)

Week of October 25 (Week -5)

• Close Ignite entries (Oct 31st, 11:59pm)
• Select Ignite participants

Week of November 1 (Week -4)

Week of November 8 (Week -3)

Week of November 15 (Week -2)

Week of November 22 (Week -1)

Week of November 29 (week 0!)

November 29 Sunday

November 30 Monday

December 1 Tuesday

December 3 Wednesday {| | [In no particular order] |}

• Catering
• A/V contract for Ignite and meeting
• Hotel contract for Ignite/Unconference
• Choose collection for optional behind-the-scenes tour
• Permission to use logos

Done user:edsonm

• Record/upload invitation video

in progress user:edsonm

• Assess AAM conference room size

in progress. E. Merritt to supply by COB Oct 7. user:edsonm

• troubleshoot Wikispaces adding for existing users user:edsonm
• AR - include alternate format message in Ignite form/video
• AR - check with Christa/Amy re: video release

finalize hotel contract prior to announcing Ignite

• List of people/orgs to contact to spread call for entries/workshop

Partners DH programs * MITH * CHNM * DH Action Lab * Brown * Yale DH Lab * Library Schools * Public Libraries ' DC * Europeana * AvoinGLAM

• Unconference promo

initial goal: get it onto calendars, bookmark the page AR - put up a wiki page for Ignite/unconference * goals, spirit, links to forms, basic info/logistics

• Unconference registration

Mike make form Mike lock down place/time Mike lock down program

• {|

| |- |---- |- |=Logistics= |- |==Conference room at AAM== |- | |- |AAM's new conference room. |- |The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone. |}

Code of Conduct

We value your attendance. The OpenLab Workshop is being convened under the DLF's Code of Conduct.