Workshop Schedule and Logistics: Difference between revisions
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<span style="font-size: 1.4em; line-height: 1.5;">'''Event Schedule: Ignite on day 1 / Workshop on day 2'''</span> | |||
=Day 1 (December 1st)= | =Day 1 (December 1st)= | ||
* <span style="line-height: 1.5;">Out of town guests arrive this morning or the night before</span> | * <span style="line-height: 1.5;">Proposed: Out of town guests arrive this morning or the night before</span> | ||
* <span style="line-height: 1.5;">Optional behind-the-scenes tour of a DC collection</span> | * <span style="line-height: 1.5;">Proposed: Optional behind-the-scenes tour of a DC collection</span> | ||
''' <span style="line-height: 1.5;">10:30am, for two hours</span> | ''' <span style="line-height: 1.5;">10:30am, for two hours</span> | ||
* <span style="line-height: 1.5;">(Lunch on your own)</span> | * <span style="line-height: 1.5;">(Lunch on your own)</span> | ||
* <span style="line-height: 1.5;">Ignite talks and unconference</span> | * <span style="line-height: 1.5;">Ignite talks and unconference</span> | ||
''' <span style="line-height: 1.5;">Unconference and Ignite</span> | ''' <span style="line-height: 1.5;">Unconference and Ignite</span> | ||
'''* <span style="line-height: 1.5;">Proposed timings...</span> | |||
'''* <span style="line-height: 1.5;">2pm start</span> | '''* <span style="line-height: 1.5;">2pm start</span> | ||
'''* <span style="line-height: 1.5;">2:30 - 3:15 session 1</span> | '''* <span style="line-height: 1.5;">2:30 - 3:15 session 1</span> | ||
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=Day 2 (December 2nd)= | =Day 2 (December 2nd)= | ||
* Formal workshop (invitation only) | |||
* Catered breakfasty-thing | * Catered breakfasty-thing | ||
* Workshop kickoff; sessions | * Workshop kickoff; sessions | ||
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=[[File:draft-icon.jpg|155px]]= | =[[File:draft-icon.jpg|155px]]= | ||
=Administrative schedule and flow= | =Administrative schedule and flow for use by organizers= | ||
{| | {| | ||
| Administrative schedule and flow || Tasks that need doing/scheduling | | Administrative schedule and flow || Tasks that need doing/scheduling | ||
Revision as of 11:22, 30 September 2015
Event Schedule: Ignite on day 1 / Workshop on day 2
Day 1 (December 1st)
- Proposed: Out of town guests arrive this morning or the night before
- Proposed: Optional behind-the-scenes tour of a DC collection
10:30am, for two hours
- (Lunch on your own)
- Ignite talks and unconference
Unconference and Ignite * Proposed timings... * 2pm start * 2:30 - 3:15 session 1 * 3:30 - 4:15 session 2 * 4:30 - 5:15 session 3 * 5:30 - 6:30 Ignite talks * 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)
Day 2 (December 2nd)
- Formal workshop (invitation only)
- Catered breakfasty-thing
- Workshop kickoff; sessions
- Catered lunch
- Afternoon sessions
- Wrap
Administrative schedule and flow for use by organizers
| Administrative schedule and flow | Tasks that need doing/scheduling |
| Week of September 27 (Week -9) | |
| * Open Ignite entries | |
| * Finalize google form for Ignite proposals | |
| * Upload unconference/ignite invitation video | |
| * Announce unconference and Ignite talks | |
| Need to lock down hotel info and timing first, via CLIR | |
| * Draft invitation email and invite first batch of workshop participants |
Week of October 4 (Week -8)
- Invite second batch of workshop participants
Week of October 11 (Week -7)
- Final workshop invitations out
- Finalize workshop participant list
Week of October 18 (Week -6)
- Close Ignite entries
- Select Ignite participants
Week of October 25 (Week -5)
Week of November 1 (Week -4)
Week of November 8 (Week -3)
Week of November 15 (Week -2)
Week of November 22 (Week -1)
Week of November 29 (week 0!) {| | [In no particular order] |}
- Catering
- A/V contract for Ignite and meeting
- Hotel contract for Ignite/Unconference
- Permission to use logos
Done user:edsonm
- Record/upload invitation video
in progress user:edsonm ||