Workshop Schedule and Logistics

Draft schedule for Openlab Workshop High level for now

Day 1 (December 1st)

• Out of town guests arrive this morning or the night before
• Optional behind-the-scenes tour of a DC collection

10:30am, for two hours

• (Lunch on your own)
• Ignite talks and unconference

Unconference and Ignite * 2pm start * 2:30 - 3:15 session 1 * 3:30 - 4:15 session 2 * 4:30 - 5:15 session 3 * 5:30 - 6:30 Ignite talks * 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)

Day 2 (December 2nd)

• Catered breakfasty-thing
• Workshop kickoff; sessions
• Catered lunch
• Afternoon sessions
• Wrap

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Administrative schedule and flow

Administrative schedule and flow	Tasks that need doing/scheduling
Week of September 27 (Week -9)
* Open Ignite entries
* Finalize google form for Ignite proposals
* Upload unconference/ignite invitation video
* Announce unconference and Ignite talks
Need to lock down hotel info and timing first, via CLIR
* Draft invitation email and invite first batch of workshop participants

Week of October 4 (Week -8)

• Invite second batch of workshop participants

Week of October 11 (Week -7)

• Final workshop invitations out
• Finalize workshop participant list

Week of October 18 (Week -6)

• Close Ignite entries
• Select Ignite participants

Week of October 25 (Week -5)

Week of November 1 (Week -4)

Week of November 8 (Week -3)

Week of November 15 (Week -2)

Week of November 22 (Week -1)

Week of November 29 (week 0!) {| | [In no particular order] |}

• Catering
• A/V contract for Ignite and meeting
• Hotel contract for Ignite/Unconference
• Permission to use logos

in progress user:edsonm

• Record/upload invitation video

in progress user:edsonm ||