Workshop Schedule and Logistics: Difference between revisions
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=Administrative schedule and flow= | =Administrative schedule and flow= | ||
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| Administrative schedule and flow || Tasks that need doing/scheduling | |||
|- | |||
| Week of September 27 (Week -9) | |||
|- | |||
|* Open Ignite entries | |||
|- | |||
|* Finalize google form for Ignite proposals | |||
|- | |||
|* Upload unconference/ignite invitation video | |||
|- | |||
|* Announce unconference and Ignite talks | |||
|- | |||
|''' Need to lock down hotel info and timing first, via CLIR | |||
|- | |||
|* Draft invitation email and invite first batch of workshop participants | |||
|} | |||
Week of October 4 (Week -8) | Week of October 4 (Week -8) | ||
* | * Invite second batch of workshop participants | ||
Week of October 11 (Week -7) | Week of October 11 (Week -7) | ||
* | * Final workshop invitations out | ||
* | * Finalize workshop participant list | ||
Week of October 18 (Week -6) | Week of October 18 (Week -6) | ||
* | * Close Ignite entries | ||
* | * Select Ignite participants | ||
Week of October 25 (Week -5) | Week of October 25 (Week -5) | ||
| Line 60: | Line 70: | ||
Week of November 22 (Week -1) | Week of November 22 (Week -1) | ||
Week of November 29 (week 0!) | Week of November 29 (week 0!) {| | ||
| [In no particular order] | |||
|} | |||
Catering | |||
A/V contract for Ignite and meeting | |||
Hotel contract for Ignite/Unconference || | |||
Revision as of 07:58, 30 September 2015
Draft schedule for Openlab Workshop High level for now
Event Schedule: Ignite on day 1 / Workshop on day 2
Day 1 (December 1st)
- Out of town guests arrive this morning or the night before
- Optional behind-the-scenes tour of a DC collection
10:30am, for two hours
- (Lunch on your own)
- Ignite talks and unconference
Unconference and Ignite * 2pm start * 2:30 - 3:15 session 1 * 3:30 - 4:15 session 2 * 4:30 - 5:15 session 3 * 5:30 - 6:30 Ignite talks * 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)
Day 2 (December 2nd)
- Catered breakfasty-thing
- Workshop kickoff; sessions
- Catered lunch
- Afternoon sessions
- Wrap
Administrative schedule and flow
| Administrative schedule and flow | Tasks that need doing/scheduling |
| Week of September 27 (Week -9) | |
| * Open Ignite entries | |
| * Finalize google form for Ignite proposals | |
| * Upload unconference/ignite invitation video | |
| * Announce unconference and Ignite talks | |
| Need to lock down hotel info and timing first, via CLIR | |
| * Draft invitation email and invite first batch of workshop participants |
Week of October 4 (Week -8)
- Invite second batch of workshop participants
Week of October 11 (Week -7)
- Final workshop invitations out
- Finalize workshop participant list
Week of October 18 (Week -6)
- Close Ignite entries
- Select Ignite participants
Week of October 25 (Week -5)
Week of November 1 (Week -4)
Week of November 8 (Week -3)
Week of November 15 (Week -2)
Week of November 22 (Week -1)
Week of November 29 (week 0!) {| | [In no particular order] |}
Catering
A/V contract for Ignite and meeting
Hotel contract for Ignite/Unconference ||