NDSA:Content WG January 30,2013 Meeting Minutes: Difference between revisions

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NDSA Content Meeting Minutes

Wednesday, January 30, 2013, 1-2pm ET

Attendees ()

Abrams, Brett | National Records and Archives Administration | Brett.Abrams@nara.gov
Caizzi, Carolyn | Northwestern University | carolyn.caizzi@northwestern.edu
Coates, Midge | Auburn University | coatemi@AUBURN.EDU
Daigle, Bradley | University of Virginia | bradley@virginia.edu
Grotke, Abbie | Web Archiving Team Lead, Library of Congress, and Co-Chair of the NDSA Content Working Group | abgr@LOC.GOV | 202-707-2833 | @agrotke
Hartman, Cathy | Associate Dean of Libraries, University of North Texas/ Co-Chair of the NDSA Content Working Group | cathy.hartman@UNT.EDU
Howard, Rachel | Digital Initiatives Librarian, University of Louisville | rachel.howard@LOUISVILLE.EDU
Knies, Jennie | Manager, Digital Collections, University of Maryland | levjen@UMD.EDU
Lazorchak, Butch | Library of Congress | wlaz@loc.gov
McAninch, Glen | Kentucky Department for Libraries and Archives | Glen.McAninch@ky.gov
McMillan, Gail | Virginia Polytechnic Institute and State University | gailmac@vt.edu
Paranick, Amber | Library of Congress | ampa@loc.gov
Rau, Erik | Hagley Museum and Library | erau@hagley.org
Reib, Linda | Arizona State Library, Archives, and Public Records | lreib@LIB.AZ.US
Rossum, Deborah |Digital Content Manager| SCOLA |712-566-2202| drossum@SCOLA.ORG
Stewart, Claire | Northwestern University | claire-stewart@northwestern.edu

National Agenda

NDSA Content WG Notes No one agreed to take notes. Cathy will take notes, so Abbie can type into the brainstorming document on the wiki.

Abbie and Cathy provided an overview of the National Agenda for Digital Stewardship document that NDSA is preparing this year. The working groups are asked to send topics forward to be included. Abbie had prepared a brainstorming space on our CWG wiki and included ideas from the Big Picture Team there. A few additional ideas were suggested by the group and added to the wiki document. Please see those notes at: <add URL> Abbie and Cathy noted that members should log onto the wiki and add ideas. Abbie will send the results on to the NDSA leadership group in mid Feb.

Interviews for blog posts: Abbie reviewed the Activity Charter for the Content Interview Series. The interviews will be posted on the Signal blog. She had several suggestions from CWG member in email for interviwees and topics, and will work on moving this activity forward. More suggestions / ideas are needed and appreciated.

Content teams – <include the announcement from the meeting announcement> GIS work group report on their discussions. They had a presentation from Diane ???? from the state library in Montana on their last call. GIS lives in the library there, which is unusual. They think about collection development and appraisal, which is unusual in the geospatial community. The content team is working on a paper to make available on the NDSA site that offer guidance for organizations related to geospatial information. Montana is preserving multiple file types – following the OAIS model. The Geo group is planning a blog post around the Montana efforts.

Abbey and Cathy stated again that case studies are not mandated for the Content Teams. Teams need to use the process that works for them. We encourage the teams to be active and continue the discussion. For example the Government team finds that they need a broader based approach than to advocate for a particular preservation strategy. Maryland is talking about providing one case study from the Government team on the topic of a specific record group that includes land records (deeds, etc.).

Next Meeting

March 6 at 11 AM EST, then every other month after that for 2013. We hope for an in-person meeting at the July Dig Pres 2013 conference.

-End-

@@ Line 8: / Line 8: @@
 *Abrams, Brett | National Records and Archives Administration | Brett.Abrams@nara.gov
+*Caizzi, Carolyn | Northwestern University | carolyn.caizzi@northwestern.edu
+*Coates, Midge  | Auburn University | coatemi@AUBURN.EDU
 *Daigle, Bradley | University of Virginia | bradley@virginia.edu
 *Grotke, Abbie  | Web Archiving Team Lead, Library of Congress, and Co-Chair of the NDSA Content Working Group  | abgr@LOC.GOV | 202-707-2833 | @agrotke
 *Hartman, Cathy | Associate Dean of Libraries, University of North Texas/ Co-Chair of the NDSA Content Working Group  | cathy.hartman@UNT.EDU
 *Howard, Rachel  | Digital Initiatives Librarian, University of Louisville |   rachel.howard@LOUISVILLE.EDU
+*Knies, Jennie | Manager, Digital Collections, University of Maryland |  levjen@UMD.EDU
 *Lazorchak, Butch | Library of Congress | wlaz@loc.gov
 *McAninch, Glen  | Kentucky Department for Libraries and Archives  | Glen.McAninch@ky.gov
 *McMillan, Gail | Virginia Polytechnic Institute and State University | gailmac@vt.edu
+*Paranick, Amber | Library of Congress | ampa@loc.gov
+*Rau, Erik | Hagley Museum and Library | erau@hagley.org
 *Reib, Linda  | Arizona State Library, Archives, and Public Records   | lreib@LIB.AZ.US
 *Rossum, Deborah  |Digital Content Manager|  SCOLA  |712-566-2202|  drossum@SCOLA.ORG
+*Stewart, Claire | Northwestern University | claire-stewart@northwestern.edu
 ==National Agenda ==
+NDSA Content WG Notes
+No one agreed to take notes.  Cathy will take notes, so Abbie can type into the brainstorming document on the wiki.
+Abbie and Cathy provided an overview of the National Agenda for Digital Stewardship document that NDSA is preparing this year.  The working groups are asked to send topics forward to be included.  Abbie had prepared a brainstorming space on our CWG wiki and included ideas from the Big Picture Team there.    A few additional ideas were suggested by the group and added to the wiki document.  Please see those notes at:     <add URL>
+Abbie and Cathy noted that members should log onto the wiki and add ideas.  Abbie will send the results on to the NDSA leadership group in mid Feb.
-Cathy and Abbie provided an overview -- the Content group is 70 members strong. How best do we breakdown this large number into smaller groups? The present suggestion is to organize into smaller groups defined by topical areas.  See: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Plan_for_2012 for the original plan; On-going conversations since then between Abbie, Cathy and Abbey Smith Rumsey pertaining to the reorganizing of the Content Working Group have been posted to the Wiki.
+Interviews for blog posts:
+Abbie reviewed the Activity Charter for the Content Interview Series.  The interviews will be posted on the Signal blog.  She had several suggestions from CWG member in email for interviwees and topics, and will work on moving this activity forward.  More suggestions / ideas are needed and appreciated.
-How to focus work of the sub-groups?
-*Establishing value of the collection(s)
-Abby Smith Rumsey suggested reading the Executive Summary of the Sustainable Economies for a Digital Planet. http://brtf.sdsc.edu/biblio/BRTF_Final_Report.pdf]
-*Creating Content Case Studies for at-risk collections; How can these case studies be connected to work being done with the NDSA?
-Cathy Hartman submitted an example of a case study: At Risk Content: Born Digital Newspapers [[File:Content_casestudy_digitalnewspapers.pdf‎]]. She asked for feedback once members had the opportunity to read the document.
-*Recognizing at-risk status of a collection and educating pertinent partners of this condition
-*Defining obstacles
-*The suggestion is that each Content group establishes and create case studies for content in their areas of interest.
-See this page for more information: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Content_Team_To-Dos
-'''Content Groups & Case Studies'''
-The concept of linking a case study to a Content group was well-received.  Individuals selecting a “topical” group is free to choose one based on a personal or an institutional interest or both. All groups would be tasked to identify at-risk data in their respective areas.
-It was suggested that some individuals would have broader, non-disciplinary interests than identified by any one group.  Final suggestion was that a group either be created or joined whose task would be to provide an overview of all the various groups, which would involve looking at synergies and linkages.
-We talked about the groups, and how we might refine and regroup some. Suggestions that came out of the discussion:
-*Education group
-*World & American history groups be combined
-*Maps, Geospatial group be renamed “Geospatial”
-*Humanities groups be combined
-*“Overview” group be created - "Big Picture"
-Cathy and Abbie encouraged members to sign-up for a group. It was suggested that the conversation about regrouping and getting the right Content Team names be continued on the list, Wiki, and at the next meeting,including the size of the groups once people had a chance to join a group or groups. For instance, would energy be lost if a group was too small?
-'''Working Group Facilitators'''
-A facilitator or facilitators is needed for each group to act as point(s) of contact to the larger Content group. This person would not lead the group per se as far as the amount of work allotted, but rather act as organizer for the group as well as in an administrative role in reporting back the group’s activities. Abbie will create templates for the groups to use in carrying out these tasks (a sample is available here: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Government_Content_Team). Each team needs to determine who the facilitator(s) will be. More information here: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=About_the_Content_Teams
-==Action Team Updates==
+Content teams – <include the announcement from the meeting announcement>
+GIS work group report on their discussions.  They had a presentation from Diane ???? from the state library in Montana  on their last call.  GIS lives in the library there, which is unusual.  They think about collection development and appraisal, which is unusual in the geospatial community.  The content team is working on a paper to make available on the NDSA site that offer guidance for organizations related to geospatial information.  Montana is preserving multiple file types – following the OAIS model.  The Geo group is planning a blog post around the Montana efforts.
-No reports from Action Teams. Daniel sent an update via the listserv prior to the meeting. Margaret asked how the Content Team formations might affect the local government action team - we think it can be absorbed by the Government Content Team.
+Abbey and Cathy stated again that case studies are not mandated for the Content Teams.  Teams need to use the process that works for them.  We encourage the teams to be active and continue the discussion.  For example the Government team finds that they need a broader based approach than to advocate for a particular preservation strategy.  Maryland is talking about providing one case study from the Government team on the topic of a specific record group that includes land records (deeds, etc.).
-==ALA presentation==
-Cathy mentioned an opportunity to present NDSA interests at ALA summer meeting (see http://www.alaannual.org/programs-meetings  and the call agenda email for more details). No one on the call expressed any interest.
 == Next Meeting ==
-It has been decided that the entire membership of the Content Group will meet quarterly for the rest of the year, but we will still hold next month’s Wednesday, March 7th meeting at its usual time, to be sure that the Content Teams are on track. After that we'll move to a quarterly call.
+March 6 at 11 AM EST, then every other month after that for 2013. We hope for an in-person meeting at the July Dig Pres 2013 conference.
 -End-