NDSA:Content Registry Fields: Difference between revisions

Revision as of 16:01, 21 November 2011

In November 2011, the Content Working Group approved the following Digital Preservation Registry Fields.

Unless otherwise noted, all fields are required. It is up to the individual institution member to define what a collection is.

Collection Information

Primary Subject Matter
Name of Specific Collection
Collection Availability (reflecting one of the following conditions):
- Online
- Research Use - Need to register or apply to host institution.
- Onsite - Must come to physical location for access
- Restricted - No current access
- Mixed - Some materials are available online, others are not.
URL (If Online)
Collection Start Date (Optional) - Publication date of earliest item in the collection
Collection End Date (Optional)- Publication date of latest item in the collection
Collection Location (Optional) - What geographic locations does this collection pertain to.)
Content Type (born digital, digitized from tangible materials, mixed)
Description
Level of Digital Preservation (Level 1, II, III)
- NDSA:NDSADigitalPreservationLevelsNarrative.pdf Narrative Document defining preservation levels
- NDSA:NDSADigitalPreservationChart_v1 Chart of preservation levels with criteria
Other Notes

Institution Information

Institution Name
Institution State
Institution City
Institution Zip Code
Collection Contact (e-mail and phone)

@@ Line 1: / Line 1: @@
-After reviewing our survey to the NDSA Alliance, the Content Registry Action Team decided to try an build a Registry based on the Recollection tool from the Library of Congress. As of July 5, 2011, we were considering requiring the following fields:
+In November 2011, the Content Working Group approved the following Digital Preservation Registry Fields.
-*Subject (Controlled vocabulary to be determined)
+Unless otherwise noted, all fields are required. It is up to the individual institution member to define what a collection is.
+Collection Information
+*Primary Subject Matter
 *Name of Specific Collection
 *Collection Availability (reflecting one of the following conditions):
@@ Line 8: / Line 13: @@
 **Onsite - Must come to physical location for access
 **Restricted - No current access
+**Mixed - Some materials are available online, others are not.
 *URL (If Online)
-*Collection Start Date - Publication date of earliest item in the collection
+*Collection Start Date (Optional) - Publication date of earliest item in the collection
-*Collection End Date - Publication date of latest item in the collection
+*Collection End Date (Optional)- Publication date of latest item in the collection
-*Collection Location (Optional - What geographic locations does this collection pertain to?)
+*Collection Location (Optional) - What geographic locations does this collection pertain to.)
-*Content Type (born digital, digitized from tangible materials)
+*Content Type (born digital, digitized from tangible materials, mixed)
 *Description
-*Notes (For noting if access to collection is mixed; partly open and partly not)
+*Level of Digital Preservation (Level 1, II, III)
+**[[NDSA:NDSADigitalPreservationLevelsNarrative.pdf Narrative Document defining preservation levels]]
+**[[NDSA:NDSADigitalPreservationChart_v1 Chart of preservation levels with criteria]]
+*Other Notes
-Digital Preservation Fields (Based on http://www.ala.org/ala/mgrps/divs/alcts/resources/preserv/defdigpres0408.cfm), a "Y" in field indicates that all aspects of this Digital Preservation area have been met. This would be self reported by the partner institution
-*DP in Content Creation – y/n
-*DP in Content integrity – y/n
-*DP in Content maintenance – y/n
 Institution Information
 *Institution Name
+*Institution State
+*Institution City
+*Institution Zip Code
 *Collection Contact (e-mail and phone)
-Currently we envision partner institutions filling out an Excel spreadsheet with the information above and sending it to a registry maintainer yet to be determined.
-Please comment on this page or send e-mail to daniel.cornwall@alaska.gov. In addition to feedback on the fields (add, subtract or delete), we'd like comment on how we can make this as easy as possible for the partner institutions. We'll take feedback until July 22nd, then send out a an alliancewide survey on July 25th or July 26th.