NDSA:Content WG May 4, 2011 Meeting Minutes: Difference between revisions

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NDSA Content Meeting Minutes

DRAFT

Wednesday, May 4, 2011 11am EST

Attendees (14)

[Note to attendees: If we left anyone off, please add your name or let Abbie know and I'll add it!]

Gallinger
Hartman
Knies
Cornwall
Moffitt
Stoller
Weise

Baker, Timothy D. | Maryland State Archives | timb@MDSA.NET
Faundeen, John, Archivist | U.S. Geological Survey | faundeen@usgs.gov
Grotke, Abbie | Web Archiving Team Lead, Library of Congress, and Co-Chair of the NDSA Content Working Group | abgr@LOC.GOV | 202-707-2833 | @agrotke
Hanna, Kristine | Internet Archive | kristine@ARCHIVE.ORG
Harrison, Anne | Federal Library & Information Center Committee (FLICC) | anha@loc.gov
Howard, Rachel | Digital Initiatives Librarian, University of Louisville | rachel.howard@LOUISVILLE.EDU
McAninch, Glen | Kentucky Department for Libraries and Archives | Glen.McAninch@ky.gov
Swanson, Rebecca (for Deborah Rossum) | SCOLA |
Rumsey, Abby Smith | Library of Congress/NDIIPP | abby@arumsey.com

Action Team Updates

1) Content Registry Team Daniel reported on this group's Action team plan and summarized the survey of existing registries. The group discussed the definition of what we mean by digital preservation - Abbie added a link to the definition on the Action Team's page (also here: http://www.ala.org/ala/mgrps/divs/alcts/resources/preserv/defdigpres0408.cfm)

The team is currently on step three; we had a brief hiatus but have now prepared a survey for NDSA all members so we can see what registries they participate in. A quick turnaround was requested - by this Friday. There are 75 alliance members and the results as of this morning: 12 responses so far. We are expecting more; a reminder will be sent out. Daniel shared the results so far. Most questions have comments that will be useful to us. A link to the survey results has been added to the Action Team wiki page. Anyone who wants the password should ask him and he will share it with group members.

It appears from the early results, that a lot of organizations are not registering their projects at all. So far, there seems to be large agreement that there is interest in registering with an NDSA registry if we come up with one. A more more complete report will be available after the survey closes and the team reviews results and has a conference call to discuss. A next step will be to make a recommendation whether to adopt an existing registry, or to create a new one.

2) Clearinghouse Team Kristine gave update on the Clearinghouse Action Team, which is making progress on action items. Face to face meeting in July will allow us to make additional progress. List of at-risk categories has been organized into a list of 10. Attendance at phone meetings dwindled as did webex/email feedback, so the hope is that face to face session will help shape the next step in the work in an easier way.

NDIIPP Partner meeting & NDSA Workshops

Cathy recapped the Doodle poll re: summer meeting attendance. We have several people that will be there Tues/Wed - 11 CWG members. Perhaps others can attend. Proposals for the workshops need to be in to LC by May 20.

Workshops will be on July 20th, CWG will sponsor two and CWG and other NDSA members (or other NDIIPP partner meeting attendees) can attend.

The Clearinghouse workshop idea has been submitted. The workshop at the July meeting will focus on a strawman document (a visual representation of the spreadsheet). Kristine would like to have examples of types of categories we are talking about to help spark discussion - whether Powerpoint slides, online, TBD. This might help get people thinking about identifying specific collections for preservation(part 2 of workshop). We'd like to end the workshop with an action plan for next steps. 90 minutes is planned.

The group discussed possible ideas for another workshop that CWG sponsors. One idea is a discussion of the survey results of what sorts of things they'd like to see in a registry; how do we make it easy for them to participate, brainstorm how to get people engaged. One goal would be, make it as easy as possible for the right kind of projects. Focus is preservation, we shouldn't make it so easy that non-preservation projects (strictly digitization) can get in.

We talked about holding a separate CWG meeting as well. Wednesday dinner time (2 hrs) seemed the best time/day for attendees. An informal poll of the callers, sounds like this option might work for us. 2 hrs). Webex could be arranged for the CWG meeting, but probably not for workshops given logistics.

Next Meeting

Our next call will be June 1 at 11am EST. Agenda and call details to be sent a few days prior. We also scheduled the next few (through September), same time, same place.

-End-

@@ Line 11: / Line 11: @@
 [Note to attendees: If we left anyone off, please add your name or let Abbie know and I'll add it!]
-*Grotke
 *Gallinger
-*Swanson, Rebecca  SCOLA (for Deborah Rossum)
 *Hartman
 *Knies
 *Cornwall
-*Baker
-*Hanna
-*Howard
 *Moffitt
-*Faundeen
 *Stoller
-*Rumsey
-*Harrison, Anne
-*Glen M
 *Weise
-*Abrams, Brett | National Records and Archives Administration | Brett.Abrams@nara.gov
 *Baker, Timothy D.  | Maryland State Archives  | timb@MDSA.NET
 *Faundeen, John, Archivist | U.S. Geological Survey | faundeen@usgs.gov
@@ Line 38: / Line 28: @@
 *Howard, Rachel  | Digital Initiatives Librarian, University of Louisville |   rachel.howard@LOUISVILLE.EDU
 *McAninch, Glen  | Kentucky Department for Libraries and Archives  | Glen.McAninch@ky.gov
-*Maes, Margaret | Legal Information Preservation Alliance | mkmaes@gmail.com
+*Swanson, Rebecca (for Deborah Rossum) | SCOLA  |
-*Ogilvie, Kris  | Digital Programs Consultant, California State Library  | kogilvie@LIBRARY.CA.GOV
-*Potter, Abbey  | Library of Congress  |  abpo@LOC.GOV
-*Rossum, Deborah (and a colleague - name?) |Digital Content Manager|  SCOLA  |712-566-2202|  drossum@SCOLA.ORG
 *Rumsey, Abby Smith  | Library of Congress/NDIIPP  | abby@arumsey.com
@@ Line 47: / Line 34: @@
 ) Content Registry Team
-Daniel reported on this group's Action team plan. Summarized survey of existing registries. Definition of what we mean by digital preservation - (add definition to wiki page).
+Daniel reported on this group's Action team plan and summarized the survey of existing registries. The group discussed the definition of what we mean by digital preservation - Abbie added a link to the definition on the Action Team's page (also here: http://www.ala.org/ala/mgrps/divs/alcts/resources/preserv/defdigpres0408.cfm)
-Step three - we had a brief hiatus but have prepared a survey for NDSA all members to see what registries they participate in. Quick turnaround asked for - by this Friday. 75 alliance members. Survey results as of this morning, 12 responses so far, expecting more. Results in progress shared, most questions have comment that will be useful to us. Added link to survey results.  Danial announced password, anyone who wants it should ask him.
+The team is currently on step three; we had a brief hiatus but have now prepared a survey for NDSA all members so we can see what registries they participate in. A quick turnaround was requested - by this Friday. There are 75 alliance members and the results as of this morning: 12 responses so far. We are expecting more; a reminder will be sent out. Daniel shared the results so far. Most questions have comments that will be useful to us. A link to the survey results has been added to the Action Team wiki page. Anyone who wants the password should ask him and he will share it with group members.
-Seems like a lot of people are not registrering their projects at all. Large agreement that there is interest in registrering with an NDSA registry if we come up with one.
-will have more complete report after survey closes and team reviews results. Reminder will go out Thursday.
+It appears from the early results, that a lot of organizations are not registering their projects at all. So far, there seems to be large agreement that there is interest in registering with an NDSA registry if we come up with one. A more more complete report will be available after the survey closes and the team reviews results and has a conference call to discuss. A next step will be to make a recommendation whether to adopt an existing registry, or to create a new one.
-Next step - after survey closers, results to action team, conference call to discuss. Will make recommendation to adopt existing or create a new one.
 ) Clearinghouse Team
-Kristine gave update on clearinghouse team. Making progress on action items. Face to face meeting in July will allow us to make additional progress. List of categories organized into 10 at-risk content.  Attendance at meetings dwindled so we think face to face will help shape the next step in the work, didn't get much feedback via webex/email. Workshop will focus on strawman and workshop should help identify collections for preservation.
+Kristine gave update on the Clearinghouse Action Team, which is making progress on action items. Face to face meeting in July will allow us to make additional progress. List of at-risk categories has been organized into a list of 10.  Attendance at phone meetings dwindled as did webex/email feedback, so the hope is that face to face session will help shape the next step in the work in an easier way.
 ==NDIIPP Partner meeting & NDSA Workshops==
-Doodle poll re: summer meeting attendance - we have several people that will be there Tues/Wed - 11 people. Perhaps others can attend. Proposals need to be in next week or two (by May 20).
+Cathy recapped the Doodle poll re: summer meeting attendance. We have several people that will be there Tues/Wed - 11 CWG members. Perhaps others can attend. Proposals for the workshops need to be in to LC by May 20.
-Working groups = Clearinghouse workshop idea submitted, idea is to include bring strawman list (transmit into a visual chart to present it at workshop). Have examples of types of categories we are talking about (concrete examples will be good) - powerpoint slides, online, might help get people thinking about identifying specific collections (part 2 of workshop). Come up with action plan for next steps. 90 minutes planned.
-Need an idea for Registry group  - discussion of survey results of what sorts of things they'd like to see in a registry. How do we make it easy for them to participate, brainstorm how to get people to submit. Easy as possible for the right kind of projects. Focus is preservation, we shouldn't make it so easy that non-preservation projects can get in.
+Workshops will be on July 20th, CWG will sponsor two and CWG and other NDSA members (or other NDIIPP partner meeting attendees) can attend.
-Workshops on July 20th. CWG meeting, if we want it, could be on the 19th, in the morning maybe (big speakers would start noonish). Other options are Wednesday dinner time (informal poll of the callers, sounds like this option might work for us. 2 hrs) or Thursday afternoon.  Webex could be arranged for the CWG meeting, possible not for workshops.
+The Clearinghouse workshop idea has been submitted.  The workshop at the July meeting will focus on a strawman document (a visual representation of the spreadsheet). Kristine would like to have examples of types of categories we are talking about to help spark discussion - whether Powerpoint slides, online, TBD. This might help get people thinking about identifying specific collections for preservation(part 2 of workshop). We'd like to end the workshop with an action plan for next steps. 90 minutes is planned.
+The group discussed possible ideas for another workshop that CWG sponsors. One idea is a discussion of the survey results of what sorts of things they'd like to see in a registry; how do we make it easy for them to participate, brainstorm how to get people engaged. One goal would be, make it as easy as possible for the right kind of projects. Focus is preservation, we shouldn't make it so easy that non-preservation projects (strictly digitization) can get in.
+We talked about holding a separate CWG meeting as well. Wednesday dinner time (2 hrs) seemed the best time/day for attendees. An informal poll of the callers, sounds like this option might work for us. 2 hrs). Webex could be arranged for the CWG meeting, but probably not for workshops given logistics.