NDSA:Standards and Practices Working Group Charter

NDSA Working Group Scope Statement

Standards and Best Practices

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Statement of Purpose

The Standards and Practices Working Group will work to facilitate a community-wide understanding of the role and benefit of standards in digital preservation and how to use them effectively to ensure durable and usable collections. The Group will also develop, recommend, promote, and disseminate information about effective methods for selecting, organizing, describing, managing, preserving and serving digital content, in collaboration with other individuals and organizations where appropriate.

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Practices

• Email List: NDSA-STANDARDS@list.digitalpreservation.gov

• Regular WebEx/Phone Meetings

• Annual conference

• Library of Congress-hosted wiki workspace

• Standards and Practices Group IdeaScale space: http://ndsa.ideascale.com/

• Google Docs

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Participation

Participation in the Standards and Practices Working Group is restricted to NDSA member organizations. Contact co-chairs Jimi Jones (jjones@loc.gov) and Andrea Goethals (andrea_goethals@harvard.edu) to join the Working Group.

Action Teams may be created around specific tasks. Action Teams may be self-organized by members of the Working Group and may include non-NDSA members as the work requires. Non-NDSA members will not be participants in the Working Group but may contribute to the activities of any Action Team. Action Teams will update the Working Group about their accomplishments and progress. Action Teams can be comprised of people within or outside of the United States.

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Current Scope of Work

Working group members may initiate and engage in new work at any time by forming Action Teams focused on specific projects or tasks. In addition, the Working Group will conduct the following project.

Survey and document the digital preservation standards landscape.

• Objectives:

◦ Identify and describe existing digital preservation standards and best practices

◦ Identify opportunities for collaboration with non-NDSA individuals and organizations who are currently working on digital preservation standards and best practices

◦ Identify gaps in digital preservation standards and best practices coverage that could be addressed by this working group in future activities

• Scope:

◦ Compilation of existing digital preservation standards and best practices, including but not limited to:

▪ Authoring individuals and organizations

▪ Status of standard or best practice

▪ Description of standard or best practice

▪ Characterization of the standard or best practice (need to define categories)

▪ Examples of where and how they are used

▪ Related documents and Web sites

◦ Analysis and synthesis

▪ Identify gaps, areas of potential collaboration, etc.

◦ Publication of survey as an online resource

• Deliverables:

◦ Online resource (perhaps a wiki?) that can be continually updated by the NDSA Standards and Practices group and accessed by the general public

◦ Report

• Schedule

◦ Early Spring 2011: Project planning

◦ Late Spring 2011: Rough draft of report

◦ Summer 2011: “Live” online resource

◦ Summer 2011: Report on work at the NDSA annual conference

• Logistics & methodology

◦ Progress will be reported via the regular working group phone meetings.

◦ Discussions will happen on listserv and via emails and phone calls as needed

◦ NDSA Standards and Practices working group wiki space will be used to collate resources and work on the deliverables

▪ A Google Doc Spreadsheet may work better to collate resources because of its support for collaborative editing and column sorting.

• Participants

◦ Lead: Small group of Working Group members?

▪ Responsibilities: Manage the project (keep it on-track, provide status updates), Design contribution process (e.g. who can contribute, editorial review process?, how to publicize contribution process), Design information framework (e.g. the elements to record about each standard, controlled vocabulary values), Perform analysis on collated standards and best practices, Write summary report

◦ Participants: Entire Working Group

▪ Responsibilities: Identify and describe relevant standards and best practices

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Current Membership

Co-chairs:

• Co-chair: Jimi Jones, Library of Congress

• Co-chair: Andrea Goethals, Harvard University

Members:

• Jennifer Waxman, New York University

• Andy Maltz, the Academy of Motion Picture Arts & Sciences

• Brian E. C. Schottlaender, University of California San Diego

• Claire W. White, Stock Artists Alliance

• Daniel R. Dodge, Thomson Reuters

• Daphne DeLeon, Nevada State Library and Archives

• Eileen Fenton, Portico

• Elizabeth Falk, Idaho State Archives

• Rachel L. Frick, CLIR: Digital Library Federation

• Eugene Mopsik, American Society of Media Photographers

• Gregory Sanford, Vermont State Archives and Records Administration

• Herbert Van de Sompel, Los Alamos National Laboratory Research Library

• Johanna Bauman, ARTstor

• John McCoskey, Public Broadcasting Service (PBS)

• John Spencer, BMS/Chace

• Courtney Michael, WGBH Educational Foundation

• Amy Rudersdorf, North Carolina Department of Cultural Resources

• Kris Carpenter Negulescu, Internet Archive

• Leah Prescott, Georgetown University Law Center Library

• Mark Abrahamson, Roper Center for Public Opinion Research

• Mary Vardigan, Inter-University Consortium for Political and Social Research (ICPSR)

• Matt Peters, Utah Automated Geographic Reference Center

• Matt Schultz, Educopia Institute, MetaArchive Cooperative

• Michael L. Nelson, Old Dominion University

• Michele Kimpton, DuraSpace

• Michele Timmons, Minnesota Office of the Revisor of Statutes

• Paula De Stefano, New York University (NYU)

• Shane Beers, University of Michigan

• Steve Morris, North Carolina State University Libraries

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