DLF Project Managers Group

The DLF Project Managers group is an informal community within the larger DLF community. The group provides a forum for sharing project management methodologies and tools, alongside broader discussions that consider issues such as portfolio management and cross-organizational communication. The group also looks to keep pace with the dynamic digital library landscape, by bringing new and evolving project management practices to the attention and mutual benefit of our colleagues.

Background

The Digital Library Federation Project Managers Group (DLF PMG) was formed in 2008 to acknowledge the intersection of the disciplines of project management and library technology. Past meeting presentations and notes 2008-2017 are available on the DLF website and listed below.

Project Management Toolkit

The DLF Project Managers Toolkit is a collaborative project, based on contributions by members of DLF PMG and the public. The Toolkit offers crowdsourced information, tips, techniques, and tools for project managers working in or with digital libraries. First initiated as a Google doc by Jennifer Vinopal at New York University in February 2013, the toolkit has grown and evolved over the years as a living document to share experiences and link out to resources.

To contribute to the Project Managers Toolkit login at the top right of the page, then select the Edit tab. If you are a first-time contributor, select ‘create account’ at the top right of the page and send a request to info@diglib.org to get access to edit pages, add links, or share documentation. (We had to add in this step because the bots were getting us.) Then add your name to the Contributors List.

Get Involved

1. Join the DLF PMG listserv open to anyone interested in digital library project management.

2. Contribute to the DLF Project Managers Toolkit. See instructions in the section above.

3. Attend the Project Managers Working Meeting at the DLF Forum each year, where members of the group discuss various needs and topics and work to identify ways to support them. The past years programs are listed below.

4. Join the DLF-PM Steering Committee. The steering committee meets online throughout the year to work on projects and organizes the annual forum working breakfast/lunch session. Anyone is welcome to join throughout the year. Email the Chair for more information or to join future meetings.

5. Participate in the DLF-PMGroup Discussions and webinars. To volunteer to moderate a discussion or suggest a topic edit the table below or email anyone on the steering committee.

Topic	Date	Facilitator(s)	Format
Labor in Digital Work	February 12-16, 2018	Robin Pike & Sarah Severson	Multi-day discussion available through the listserv archive and summary
Tools for Project Management	April 3-10, 2018	Christine Quirion	Multi-day discussion available in full through the listserv archive and summary
Service and Portfolio Management	August 13-17, 2018	Elizabeth German	Multi-day discussion available through the listserv archive and summary
Project Portfolio Management Demo	April 5, 2019	Cristela Garcia-Spitz	Digital Initiatives Librarian Cristela Garcia-Spitz discussed project portfolio management and shared a demo of how digital projects are being tracked by the UC San Diego Library's Digital Library Development Program using Confluence and JIRA. She also covered some of the goals and challenges of portfolio management. The presentation recording is available at: https://www.youtube.com/watch?v=UtLLmFWQeQ8 and the slides are available at: https://escholarship.org/uc/item/2bf7n6tp
Before Action Review	January 10, 2020	Melissa Wisner	The hour session provides an introduction to Before Action Reviews and how to facilitate meaningful intake collection with stakeholders by Melissa Wisner, the IT Project and Portfolio Management Librarian at NCSU Libraries. The presentation recording is available at: https://www.youtube.com/watch?v=UPq-6Zgh6kM

2019-2020 Steering Committee

Robin Pike, University of Maryland, College Park, Chair

Cristela Garcia Spitz, UC San Diego

Allyssa Guzman, University of Texas at Austin

Jenifer Ishee, Mississippi State University

Mikala Narlock, University of Notre Dame

Anu Paul, Yale University

Christine Quirion, MIT

Krystal Thomas, Florida State University

Becky Thoms, Utah State University

Kate Thornhill, University of Oregon

Angela Waarala, University of Illinois

Cynthia York, Johns Hopkins University

Past meetings

• DLF 2019, PMG Meeting, Tampa, Florida / / DLF PMG 2019 Shared Notes
• DLF 2018, PMG Meeting, Las Vegas, Nevada / / DLF PMG 2018 Shared Notes
• DLF 2017, PMG Meeting, Pittsburgh, Pennsylvania / DLF PMG 2017 Shared Notes
• DLF 2016, PMG Meeting, Milwaukee, Wisconsin / DLF PMG 2016 Shared Notes
• DLF 2015, PMG Meeting, Vancouver, British Columbia, Canada / DLF PMG 2015 Shared Notes
• DLF 2014, PMG Meeting, Atlanta, Georgia, October 28, 2014 / DLF PMG 2014 Shared Notes
• DLF 2013, Post-Conference PMG Meeting, Austin, Texas, November 7, 2013 / DLF PMG 2013 Shared Notes
• DLF 2012, Pre-Conference PMG Meeting, Denver, Colorado, November 3, 2012 / DLF PMG 2012 Shared Notes
• DLF 2011, Post-Conference PMG Meeting, DLF 2011, Baltimore, Maryland, November 2, 2011 / DLF PMG 2011 Shared Notes
• DLF Fall Forum 2010, Pre-Conference PMG Meeting, Palo Alto, California, November 1, 2010 / DLF PMG Fall 2010 Presentations
• DLF Fall Forum 2009, PMG Meeting, Long Beach, California, November 12, 2009 / DLF PMG Fall 2009 Shared Notes
• DLF Spring Forum 2009, Pre-Conference PMG Meeting, Raleigh, North Carolina, May 4, 2009
• DLF Fall Forum 2008, Post-Conference PMG Meeting, Providence, Rhode Island, November 14, 2008