NDSA:IPRES 2015 Poster Proposal

iPRES Info

iPres 2015, Nov. 2-6, Chapel Hill, NC NDSA: http://ipres2015.org/

Guidelines for Posters and demonstrations

• Poster and demonstration submissions (abstracts of up to 2 pages) are encouraged for posters reporting on emerging issues or work in progress, and also for demonstrations of innovative solutions. These submissions should describe the work to be presented and its contribution beyond the state of the art. Posters and demonstrations will be presented in a dedicated session during the conference.
• All contributions will be peer-reviewed. Abstracts of accepted posters and demonstrations will be published in the iPRES 2015 proceedings.
• A best poster award will be offered.

Important Dates

• June 29, 2015 - Poster and demo submissions (abstract) due
• July 13, 2015 - submitters notified
• October 1, 2015 - early bird registration closes

Poster Team

• Meg Phillips, NARA
• Winston Atkins, Duke
• Martin Halbert, UNT
• Karl Jackson, US Marine Corps Band
• Carol Kussmann, UMN
• Mariella Soprano, CalTech
• Michelle Paolillo, Cornell
• Andrea Goethals, Harvard
• Kate Murray, LC
• Erin Engle, LC

Brainstorming Notes from 4/20 Call

Thanks to all for the great brainstorming session for our planned Standards and Practices “In the Thicket of It” poster for iPRES. Using the graphical representation of a long-living hardwood like a bristlecone pine tree, our members names would serve as nutrients in the soil for the roots (representing aggregated membership groups such as academic libraries, government, non-profits, etc). Main trunks would represent major areas explored within our group such as standards, unique content classes, and physical media. Smaller branches off the main trunks would be specific projects – such as the PDF/A report for the standards, optical media for the physical media, software based art for content classes, etc.

Each project would list (via bullets in leaves or other easy to read display) how it came to be, what the main area of discussions were and what the outputs were (reports, discussion, blog posts, etc).

The poster name “In the Thicket of It” (which Kate just made up after the call and is by no means the final name) could refer to both the botanical representation of the data in tree form but also our main message: S&P members are active practitioners – right in the thick of it, get it? – working on moving the work forward on real world issues. We would want to showcase that the needs of the group germinate in conversations, the results of which are resources and activities that benefit not only the working group members but also the community-at-large.

Brainstorming Notes from 5/18 Call

• “In the Thicket of It” – title

• Points to address in the abstract:
  • Who we are: Active practitioners in the DP space
  • How our projects are generated: Issues and concerns that we come across in our daily work
  • How we address our work: Group comes together, consensus on working on issues, that are helpful to the larger community, not just NDSA
  • What’s coming up: Show opportunities for growth and future work

• Is this grassroots effort focus in the DP or focused on NDSA S&P work?

• Examples of possible design: Bristle-cone pine (soft tree), apple or fruit tree (ripe vs not yet ripe), tree branches (buds, buds growing). Represent what we have worked on vs what has been identified

• Information to display in the design:
  • Problem statement and brief statement of how we addressed it
  • Lengths of projects – 2010- present
  • Title, URL, date
  • More background information “in the soil” – last month we thought to include member institutions in the soil. Or members could be roots and soil could be info.
  • Branch could list the main issue of the topic (ex. A/V), and the fruit could the project, outcome or product (ex. Video survey).
  • S&P Projects – what have we done? What have we identified that we have yet to work on?

• Information to include in the abstract:
  • Identify S&P projects – issues and outcomes
  • Develop a narrative

• Volunteers to help with the abstract??????
  • Kate Murray – first draft
  • Karl Jackson
  • Winston Atkins – first draft
  • Carol Kussmann

• Action items:
  • Kate and Winston will work on abstract and send to this group (poster team) in 10 days – June 1

Andrea's Notes after Reviewing the Minutes

I went through all the call notes and found some things we can add. Some of these are projects or discussions we didn't mention yet in the abstract; others are more information to add to projects we did already mention in the abstract.

Projects to add

• A survey of the standards, metadata schemas, and formats related to digital preservation
  • We didn't produce any public deliverables from this - they are only listed on our private wiki in various places and in a Google doc.
  • Ultimately we ended up reshaping this project to work on the digital preservation article in Wikipedia but we put a lot of work into this and we could come back to this at some point to share it or continue to work on it
• A discussion of the packaging of content and metadata, for example BagIt, METS, MXF
  • The notes for this are at http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=February_24,_2014_Standards_%26_Practices_Working_Group_Notes
• We actually had 2 different video-related activities:
  • A discussion about video including FADGI activities on an application specification and guiding principles, institutional projects (NYU, Stanford, Harvard), and the AVPreserve perspective
  • The deep dive survey (identifying the stumbling blocks in preserving video)
• Similar to video, besides the email archiving interest group, we had demos of email archiving tools

These aren't projects but maybe we can fit them in somewhere

• Our members attend a lot of different conferences and we have shared highlights from many of them: Screening the Future Conference, Digital Directions, CurateCamp, Digital Preservation, IFLA, iPRES, LC Storage Meeting, Research Data Alliance, AMIA, ICA, DLF, IASA
• Our members periodically share updates on projects they are working on outside of the NDSA. These have included the UDFR, the Academic Preservation Trust, data management guides, DPN, repository self-assessments, a Drupal-based TRAC tool and many different institutional projects.

More information about some of the projects

• For the Levels of Preservation project we can say that members made presentations about it at IS&T Archiving 2013, the 2013 NE NDSA Regional Workshop, the 2013 SAA Annual Conference, and iPRES 2013.
• For the Staffing Survey we can say that it was reused for a survey of UN members.
• An approach for implementing the OAIS Reference Model and the derived Trustworthy Repository Auditing & Certification metrics (TRAC) in a distributed digital preservation (DDP) environment. This was a joint project by the Educopia Institute and the NDSA
  • More information is at http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=DDP_OAIS_Frameworks

Here are more topics we wanted to look at in the future, for our future projects section

• Repository certifications, especially those conducted through peer review
• Which standards are being adopted
• Preservation terms of service / SLAs
• Sustainability of our tools
• Preservation of social media