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Monday April 14, 2014, 3:00 p.m. EDT

Agenda

A presentation from George Coulbourne of the Digital Preservation Outreach & Education program and Kris Nelson from the National Digital Stewardship Residency.

Participants

About 10-15 folks were on the lively 4/14 call.

Meeting Notes

George Coulbourne and Kris Nelson of the Library of Congress discussed current activities in the Digital Preservation Outreach and Education program (http://digitalpreservation.gov/education/) and talked about the work they’ve done with the National Digital Stewardship Residency program (http://www.digitalpreservation.gov/ndsr/).

Digital preservation educational outreach at the LOC George Coulbourne

The need was proven by a national ed needs assessment, 2010 and 2012
Results indicated a need for more economical and accessible digital education training for working professionals
The top-ranked method was face-to-face followed by webinars
Further conversations let us know that train-the-trainer programs as well as residency programs were wanted
Nancy McGovern, Helen Tibbo, Katherine Skinner and others have helped develop the curriculum
Targeted at the entry level digital steward
Goal is to pass on how to teach these modules
Done in 3 and a half days
Have reached out to small and large institutions
Alaska—wanted to do it all themselves so that they could control usage of culturally significant artifacts
Curriculum can be changed easily to meet the needs of different groups
Cost of the workshop is 6-25K depend on how much the organizers want to subsidize
24 people per session
Intention is to have a training hub in each of the six national regions
Over 1500 professionals have been trained nationally from public private and academic sectors
Major goal is to partner to pilot a regional hub program
Training dollars are being dramatically cut so it is more challenging to provide for accessible and cost effective training per region
All working professionals can benefit from the program in rural and metro areas
To cover the nations training needs effectively and cost effectively collaborations are essential; the money is just not there
Working to build stable partnerships in the public and private sectors
Would like to develop training on line

It was suggested that a simple web site–read and quiz might be a useful dissemination tool, "programmed instruction"

National Digital Stewardship Residency program Kris Nelson

Residency program, implemented in Sept 2013 for post-masters graduates to come to DC for a residency in in archival studies; placement in one of ten institutions in DC
Rigorous selection process; received 9 months of hands-on training to complement what they earned in their grad studies
Attend conferences and enrichment sessions
They keep unofficial potfolio/blogs about the progress they made throughout the residency program
In 2013-2014 they attended multiple conferences
Residents put a symposium together and invite guest speakers
Wraps up on May 30 with a capstone meeting to recognize their accomplishments
Next cohort changes will include:
Residents and hosting orgs would prefer that it lasts for a year rather than 9 months
Workshop at the beginning would be useful
Update policies
Need to have mentors to help students hone their skills
70% of this cohort have already been hired

The plan is to pull out the best practices from each iteration of the program; build some capacity so that we can build out an ongoing residency program

NC State had a program where they had 2 year employees who were “fellows”, not focused on digi curation or preservation; if a group of libraries wanted to share a position might be possible

Have to be careful of who is hosting; they are supposed to actually get instruction and mentoring rather than just filling in at an institution

The group decided that it would be best to continue conversations on educational issues by starting and "education subgroup" of the Outreach Working Group. Initial interest in starting the subgroup was expressed by the following:

Helen Tibbo
Vicki Allen
George Coulbourne
Abby Potter
Kris Nelson

@@ Line 9: / Line 9: @@
 =Participants=
+About 10-15 folks were on the lively 4/14 call.
 =Meeting Notes=
@@ Line 16: / Line 17: @@
 Digital preservation educational outreach at the LOC
 George Coulbourne
-•	The need was proven by a national ed needs assessment, 2010 and 2012
-•	Results indicated a need for more economical and accessible digital education training for working professionals
+*The need was proven by a national ed needs assessment, 2010 and 2012
-•	The top-ranked method was face-to-face followed by webinars
+*Results indicated a need for more economical and accessible digital education training for working professionals
-•	Further conversations let us know that train-the-trainer programs as well as residency programs were wanted
+*The top-ranked method was face-to-face followed by webinars
-•	Nancy McGovern, Helen Tibbo, Katherine Skinner and others have helped develop the curriculum
+*Further conversations let us know that train-the-trainer programs as well as residency programs were wanted
-•	Targeted at the entry level digital steward
+*Nancy McGovern, Helen Tibbo, Katherine Skinner and others have helped develop the curriculum
-•	Goal is to pass on how to teach these modules
+*Targeted at the entry level digital steward
-•	Done in 3 and a half days
+*Goal is to pass on how to teach these modules
-•	Have reached out to small and large institutions
+*Done in 3 and a half days
-•	Alaska—wanted to do it all themselves so that they could control usage of culturally significant artifacts
+*Have reached out to small and large institutions
-•	Curriculum can be changed easily to meet the needs of different groups
+*Alaska—wanted to do it all themselves so that they could control usage of culturally significant artifacts
-•	Cost of the workshop is 6-25K depend on how much the organizers want to subsidize
+*Curriculum can be changed easily to meet the needs of different groups
-•	24 people per session
+*Cost of the workshop is 6-25K depend on how much the organizers want to subsidize
-•	Intention is to have a training hub in each of the six national regions
+*24 people per session
-•	Over 1500 professionals have been trained nationally from public private and academic sectors
+*Intention is to have a training hub in each of the six national regions
-•	Major goal is to partner to pilot a regional hub program
+*Over 1500 professionals have been trained nationally from public private and academic sectors
-•	Training dollars are being dramatically cut so it is more challenging to provide for accessible and cost effective training per region
+*Major goal is to partner to pilot a regional hub program
-•	All working professionals can benefit from the program in rural and metro areas
+*Training dollars are being dramatically cut so it is more challenging to provide for accessible and cost effective training per region
-•	To cover the nations training needs effectively and cost effectively collaborations are essential; the money is just not there
+*All working professionals can benefit from the program in rural and metro areas
-•	Working to build stable partnerships in the public and private sectors
+*To cover the nations training needs effectively and cost effectively collaborations are essential; the money is just not there
-•	Would like to develop training on line
+*Working to build stable partnerships in the public and private sectors
+*Would like to develop training on line
 It was suggested that a simple web site–read and quiz might be a useful dissemination tool, "programmed instruction"
 National Digital Stewardship Residency program
 Kris Nelson
-•	Residency program, implemented in Sept 2013 for post-masters graduates to come to DC for a residency in in archival studies; placement in one of ten institutions in DC
-•	Rigorous selection process; received 9 months of hands-on training to complement what they earned in their grad studies
+*Residency program, implemented in Sept 2013 for post-masters graduates to come to DC for a residency in in archival studies; placement in one of ten institutions in DC
-•	Attend conferences and  enrichment sessions
+*Rigorous selection process; received 9 months of hands-on training to complement what they earned in their grad studies
-•	They keep unofficial potfolio/blogs about the progress they made throughout the residency program
+*Attend conferences and  enrichment sessions
-•	In 2013-2014 they attended multiple conferences
+*They keep unofficial potfolio/blogs about the progress they made throughout the residency program
-•	Residents put a symposium together and invite guest speakers
+*In 2013-2014 they attended multiple conferences
-•	Wraps up on May 30 with a capstone meeting to recognize their accomplishments
+*Residents put a symposium together and invite guest speakers
-•	Next cohort changes will include:
+*Wraps up on May 30 with a capstone meeting to recognize their accomplishments
-•	Residents and hosting orgs would prefer that it lasts for a year rather than 9 months
+*Next cohort changes will include:
-•	Workshop at the beginning would be useful
+*Residents and hosting orgs would prefer that it lasts for a year rather than 9 months
-•	Update policies
+*Workshop at the beginning would be useful
-•	Need to have mentors to help students hone their skills
+*Update policies
-•	70% of this cohort have already been hired
+*Need to have mentors to help students hone their skills
+*70% of this cohort have already been hired
 The plan is to pull out the best practices from each iteration of the program; build some capacity so that we can build out an ongoing residency program
@@ Line 61: / Line 65: @@
 Have to be careful of who is hosting; they are supposed to actually get instruction and mentoring rather than just filling in at an institution
-Members of the Outreach Working Group education subcommittee:
+The group decided that it would be best to continue conversations on educational issues by starting and "education subgroup" of the Outreach Working Group. Initial interest in starting the subgroup was expressed by the following:
+*Helen Tibbo
-Helen
+*Vicki Allen
-Vicki
+*George Coulbourne
-George
+*Abby Potter
-Abby Potter
+*Kris Nelson
-Kris