NDSA:National Agenda Standards Brainstorm

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This work is now being in a Google doc: Standards & Practices 2014 Agenda Input and will be transferred back here later.

Each Working Group and individual members are being asked to contribute ideas for the agenda during the next few months. In March, the Joint Leadership Team will meet to discuss and draft, with a rollout at the summer meeting.

See notes from a Content WG meeting: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=January_2013 and the National Agenda Outline http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=2014_National_Agenda_Outline

What are the key challenges and opportunities in the digital preservation space for the year ahead? More specifically:

What are the key gaps that should be addressed in the coming year, in Organizational roles, policies and practices?

Preservation happens through the work of individuals and institutions. Just as it is critical to refine and develop infrastructure and basic research it is similarly critical to refine and develop workflows, practices, roles, and responsibilities both inside institutions and within networks of institutions to ensure long term access to digital content.

• Sustainable budgetary models for long-term preservation
• Articulating the compendium of best practices
• Continuum of policies ranging from high-level organizational policies to lower-level rules
• Role of national efforts, e.g. DPN, Academic Preservation Trust
• Need for creation of more dedicated FTEs to staff digital preservation initiatives (staffing survey_)

What are the emerging content types, formats, or challenges that are of interest to the digital preservation community related to trends in digital content?

• Web archiving
• Research data
• Big data
• Compound, complex documents
• Preservation of social media

What are the key gaps that should be addressed in the coming year, in Research?

• ?

(All of these could be framed as research questions but maybe we can identify here some of the high priority research problems.)

What are the key gaps that should be addressed in the coming year, in Infrastructure?

• Development of commercial products for digital preservation; creating and maintaining relationships with the private sector
• Consolidating and keeping alive the palette of tools we need to do our work of digital preservation, and for rendering in the future
• Common packaging (general and specialized)
  • In a perfect world, record-keeping systems in federal agencies would all know how to create a package, so that all sorts of systems become interoperable; would achieve huge economies for the government
• Use and access – tends to be divorced from preservation, but needs to be more integrated
  • Preservation is ensuring access over time
  • Need to involve researchers more
  • “Archlive” – shouldn’t be places of storage, but of dynamic activities
  • Have yet to pursue the other end of the OAIS model – the consumer archive
  • New demands for API and federated access to our content coming out of initiatives like DPLA, edX, jdarchive

Other things we want to say?

• One approach to coming up with this agenda is to start by looking back to what we did last year, and then asking ourselves what's different this year?

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Text of background document is below and available at this link, with related meeting minutes: www.loc.gov/extranet/wiki/osi/ndiip/ndsa/images/c/c0/2014NationalAgendaforDigitalStewardship.doc

2014 National Agenda for Digital Stewardship

The National Digital Stewardship Alliance (NDSA) is in a unique position to identify and communicate the challenges, opportunities, and priorities for digital preservation activities in the United States. The 2014 National Agenda for Digital Stewardship identifies emerging trends, opportunities, and gaps in national digital stewardship activity. The agenda is intended to be of use to NDSA members and to the digital preservation community as a whole. This agenda is not focused on assigning activities for the NDSA working groups. Rather, the agenda it is an evaluation of the year’s challenges and emerging issues that would inform digital preservation work across the nation.

The 2014 National Agenda for Digital Stewardship is authored by the NDSA joint leadership group. This group is made up of the Coordinating Committee members, the Working Group co-chairs, and the NDSA facilitator. The 2014 Agenda will be authored by:

• Micah Altman
• Jefferson Bailey
• Karen Cariani
• Jim Corridan
• Blane Dessy
• Michelle Gallinger
• Andrea Goethals
• Abbie Grotke
• Cathy Hartman
• Butch Lazorchak
• Jane Mandelbaum
• Carol Minton-Morris
• Trevor Owens
• Meg Phillips
• Amy Rudersdorf
• John Spencer
• Helen Tibbo
• Tyler Walters
• Kate Wittenberg
• Kate Zwaard

This is not intended to be an extensive report out on a research activity; it is a succinct communication piece (approximately 5 pages). The agenda is an executive-level list of the challenges and opportunities in the digital preservation space for the year ahead. Short paragraphs may add further detail and substance.

Logistics:

• Co-chairs will request ideas to be nominated by the working groups
• Michelle Gallinger will act as document compiler and editor.
• Topics detailed in the document may be repeated year to year or may change entirely.

Timeline: January 2013

• Request for ideas, topics, and issues goes out to NDSA_ALL
• Working Groups discuss possible ideas to include

March 26-27, 2013

• Determine topics and trends for inclusion
• Assign writing of sections

May 2013

• Complete draft of document
• Circulate draft to NDSA_ALL for comment

June 2013

• Incorporate comments into final version

July 23-25, 2013

• Present at Digital Preservation 2013 conference

July 2013

• Circulate via www.digitalpreservation.gov and newsletter

Draft Outline

1. Introduction
   1. Description the National Agenda for Digital Stewardship
      1. What the document is
         1. inspiration for the planning of digital preservation work
         2. observations of the joint leadership group
         3. evaluation of the state of digital preservation activity and key emerging issues for the year
      2. What the document is not intended to be
         1. a directive to working groups
         2. prescriptive
         3. Not intended to replace any organizational efforts, planning, goals or opinions.
      3. Hoped for impact
   2. Description of the NDSA and its goals
      1. How the Agenda furthers NDSA goals
   3. Intended audience
      1. NDSA members
         1. inform and inspire individual, working group, and organizational work plans
      2. Wider digital preservation community
   4. Authored by the joint leadership group
2. Sections topics
   1. Trends in Digital Content
   2. Research Priorities
   3. Infrastructure Development
   4. Organizational Roles, Policies, and Practices
3. Conclusion
   1. Possible ways to engage with the topics and issues detailed in the agenda
   2. Opportunity to comment via ndsa@loc.gov
   3. Join the conversation about key issues and topics via the www.digitalpreservation.gov blog, The Signal

Inspiration and Examples: New Media Consortium’s Horizon report: http://www.nmc.org/horizon-project/horizon-reports

CNI program plan: http://www.cni.org/program/program-plan-archive/2011-2012/

NASCIO: http://www.nascio.org/publications/documents/NASCIO-Call-to-Action-The-Necessity-for-Maturing-Identity-and-Access-Management-in-State-Government.pdf

DPC Prospectus: http://www.dpconline.org/newsroom/not-so-new/898-dpc-prospectus-2012-13-a-full-programme-of-events-and-publications