NDSA:Government Content Team: Difference between revisions

Latest revision as of 14:19, 11 February 2016

Scope

The Government Content Team is interested in the preservation of U.S. local, state, federal born. The focus of the group is to identify best practices for all phases of the lifecycle of government records from creation, appraisal, guidance on formats, transfers of records along with their provenance and individual file content metadata, ingest and processing transfers into the archives, description of records, archival storage, versioning, risk assessment and planning, preservation actions like making transformations, and enabling access digital content.

Team Facilitators

McAninch, Glen | Kentucky Department for Libraries and Archives | Glen.McAninch@ky.gov

Team Members

Baker, Timothy D. | Maryland State Archives | timb@MDSA.NET
Baringer, Kathryn | Maryland State Archives | <kathryn.baringer@maryland.gov>
Dietrich, Chris | National Park Service | Chris_Dietrich@nps.gov
Gish, Jason | Testronic Labratories | jason.gish@testroniclabs.com
Faundeen, John, Archivist | U.S. Geological Survey | faundeen@usgs.gov
Harrison, Anne | Federal Library & Information Center Committee (FLICC) | anha@loc.gov
Klein, Kris | Digital Programs Consultant, California State Library | kklein@LIBRARY.CA.GOV
Maes, Margaret | Legal Information Preservation Alliance | mkmaes@gmail.com
Swanton, Abbigail | Wisconsin Department of Public Instruction | abbigail.swanton@dpi.wi.gov
Stierholz, Katrina | Federal Reserve Bank of St. Louis | katrina.l.stierholz@stls.frb.org
Reib, Linda | Arizona State Library, Archives, and Public Records | lreib@LIB.AZ.US

Current Activities

NDSA:From March 5, 2013 meeting

Case Studies

• The Government team is working on a case study on land records, including Maryland land records and geospacial records, with a focus on issues of cooperation between local and state people and groups.

• Anne Harrison from FEDLINK is also working on a case study on trying to preserve history of legislation: hearings, publications, etc. A description of this content and needs will be drafted in case study format.

NDSA:From May 16, 2012 meeting:

Action Items

• Consider effort toward appraisal: particularly what kind of data needs to be preserved.

• Determine what kind of permanent data is best used in electronic format for future use.

• Develop the case for records creator’s best practices.

• Establish best practice for preserving electronic records including replication, integrity checking and migration/format management.

Meetings

Last meeting:

March 5, 2013 at 10:30 AM EST

October 25, 2012 at 1:00 PM EST

January 10th, 2013 1:00 - 2:00 PM EST

August 31st at 1:00 PM EDT.

July 13, 2012 19th 1:00 - 2:30 PM

Meeting Minutes

July 13th conference call notes

Documents

"At Risk" statement July 13, 2012

@@ Line 3: / Line 3: @@
 ==Scope==
-The Government Content Team is interested in the preservation of U.S. local, state, federal born digital content.
+The Government Content Team is interested in the preservation of U.S. local, state, federal born. The focus of the group is to identify best practices for all phases of the lifecycle of government records from creation, appraisal, guidance on formats, transfers of records along with their provenance and individual file content metadata, ingest and processing transfers into the archives, description of records, archival storage, versioning, risk assessment and planning, preservation actions like making transformations, and enabling access digital content.
 ==Team Facilitators==
-*McAninch, Glen  | Kentucky Department for Libraries and Archives  | Glen.McAninch@ky.gov [co-facilitator]
+*McAninch, Glen  | Kentucky Department for Libraries and Archives  | Glen.McAninch@ky.gov
-*Reib, Linda  | Arizona State Library, Archives, and Public Records   | lreib@LIB.AZ.US [co-facilitator]
 ==Team Members==
-*Cornwall, Daniel  | Alaska State Library  | daniel.cornwall@ALASKA.GOV
 *Baker, Timothy D.  | Maryland State Archives  | timb@MDSA.NET
-*Stierholz, Katrina |Federal Reserve Bank of St. Louis | katrina.l.stierholz@stls.frb.org
+*Baringer, Kathryn | Maryland State Archives  | <kathryn.baringer@maryland.gov>
+*Dietrich, Chris | National Park Service | Chris_Dietrich@nps.gov
+*Gish, Jason | Testronic Labratories | jason.gish@testroniclabs.com
+*Faundeen, John, Archivist | U.S. Geological Survey | faundeen@usgs.gov
+*Harrison, Anne | Federal Library & Information Center Committee (FLICC) | anha@loc.gov
 *Klein, Kris  | Digital Programs Consultant, California State Library  | kklein@LIBRARY.CA.GOV
 *Maes, Margaret | Legal Information Preservation Alliance | mkmaes@gmail.com
-*Kepley, David | NARA | david.kepley@nara.gov
-*Faundeen, John, Archivist | U.S. Geological Survey | faundeen@usgs.gov
-*Seneca,Tracy | California Digital Library | tracy.seneca@ucop.edu
-*Harrison, Anne | Federal Library & Information Center Committee (FLICC) | anha@loc.gov
 *Swanton, Abbigail | Wisconsin Department of Public Instruction | abbigail.swanton@dpi.wi.gov
+*Stierholz, Katrina | Federal Reserve Bank of St. Louis | katrina.l.stierholz@stls.frb.org
+*Reib, Linda  | Arizona State Library, Archives, and Public Records   | lreib@LIB.AZ.US
 ==Current Activities==
-* Conference call March 26th to get the ball rolling
+[[NDSA:From March 5, 2013 meeting]]
-*'''Appraisal of Local Government Information Action Team'''
+'''Case Studies'''
+• The Government team is working on a case study on land records, including Maryland land records and geospacial records, with a focus on issues of cooperation between local and state people and groups.
+• Anne Harrison from FEDLINK is also working on a case study on trying to preserve history of legislation: hearings, publications, etc. A description of this content and needs will be drafted in case study format.
+[[NDSA:From May 16, 2012 meeting:]]
+''' Action Items'''
-Notes from a previous meeting of the Content Group:
+• Consider effort toward appraisal: particularly what kind of data needs to be preserved.
-An outcome of the CWG workshop, a need was determined for guidance on appraisal for local government information. This group has since been absorbed into the Government Content Team. http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Content_teams
+• Determine what kind of permanent data is best used in electronic format for future use.
-State and local: Margie sat in on that table and reported out about the discussion. Local government information is a particular concern. Horror stories are really at the local level. Examples from the group: data that appeared on individual’s computers but didn’t realize they had something that wasn’t published elsewhere. Floppy or hard drives. Never preserved. Probably tons of examples. How do we get at that sort of thing? John asked about pre-digital, how was it handled? Is this new to the digital world? Our guess is that it always existed, but with paper content is easier to resurrect. We’re not so sure electronic info is being uncovered when changes take place.
+• Develop the case for records creator’s best practices.
-NEXT STEPS: The group supported the idea of a new action team regarding appraisal of local government information. Margie agreed to lead (with some additional guidance about what the charge of the group will be). Linda and Kitty also agreed to help. Abbie will poll the list to see if others would like to help.
+• Establish best practice for preserving electronic records including replication, integrity checking and migration/format management.
 ==Meetings==
-Next meeting is schedule for: (March 26th 2:00 -3:00PM)
+Last meeting:
+March 5, 2013 at 10:30 AM EST
+October 25, 2012 at 1:00 PM EST
+January 10th, 2013 1:00 - 2:00 PM EST
+August 31st at 1:00 PM EDT.
+July 13, 2012 19th 1:00 - 2:30 PM
 '''Meeting Minutes'''
-(link to meeting minutes)
+[[NDSA:media:Government_Content_subgroup_statement_Notes_added_from_July_13_2012_meeting_(2).pdf‎ | July 13th conference call notes]]
+==Documents==
+*[[NDSA:media:Government_Content_subgroup_statement_7-13-12.pdf‎ |"At Risk" statement July 13, 2012]]