NDSA:Content WG February 2, 2011 Meeting Minutes: Difference between revisions

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NDSA Content Meeting Minutes

Wednesday, February 2, 2011 11am EST

Attendees (15)

[Note to attendees: If I left anyone off, please add your name or let me know and I'll add it!]

Abrams, Brett | National Records and Archives Administration | Brett.Abrams@nara.gov
Cornwall, Daniel | Alaska State Library | daniel.cornwall@ALASKA.GOV
Faundeen, John, Archivist | U.S. Geological Survey | faundeen@usgs.gov
Grotke, Abbie | Web Archiving Team Lead, Library of Congress, and Co-Chair of the NDSA Content Working Group | abgr@LOC.GOV
Hanna, Kristine | Internet Archive | kristine@ARCHIVE.ORG
Harrison, Anne | Federal Library & Information Center Committee (FLICC) | anha@loc.gov
Hartman, Cathy | Associate Dean of Libraries, University of North Texas/ Co-Chair of the NDSA Content Working Group | cathy.hartman@UNT.EDU
Howard, Rachel | Digital Initiatives Librarian, University of Louisville | rachel.howard@LOUISVILLE.EDU
McAninch, Glen | Manager for Technology Analysis and Support Branch, Kentucky Department for Libraries and Archives | Glen.McAninch@KY.gov
Moffatt, Christie | National Library of Medicine | moffattc@mail.nlm.nih.gov
Ogilvie, Kris | Digital Programs Consultant, California State Library | kogilvie@LIBRARY.CA.GOV
Pienta, Amy | University of Michigan/Data-PASS | apienta@umich.ed
Rossum, Deborah |Digital Content Manager| SCOLA |712-566-2202| drossum@SCOLA.ORG
Watters, Pete | Arizona State Library, Archives, and Public Records | pwatters@LIB.AZ.US
Weise, John | Manager of the Digital Library Production Service (DLPS) at the University of Michigan | jweise@UMICH.EDU
Whitacre, Lindsay Skay | WGBH | lindsay_whitacre@WGBH.ORG

Updated on Definition of digital preservation

Abbie reported that "what is the definition of digital preservation for NDSA" has been brought up in many working groups, including ours, and LC team has talked about recommending one definition that we all would then agree upon. Something should come out on the NDSA_ALL list soon, but ALA ALCTS Preservation and Reforming Section Working Group on Defining Digital Preservation is what LC has recommended using. Comments welcome about that. See it here: http://www.ala.org/ala/mgrps/divs/alcts/resources/preserv/defdigpres0408.cfm

Work Area Updates

NDSA:Content Registry Action Team (Group A)

Daniel reported on Group A. Work has started. The first two steps are to look at existing registry projects. Rachel, Abbie, Arlene, Christie have gotten started. See their work so far here: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Existing_Registry_Projects

The group's second step to come up with a definition as to what counts as digitally preserved. We can look at the definition that Abbie will send out; it is important to have same understanding across working groups. As we look at different project registries, we're noticing that some are registries of what has been digitized - we are including them for now but the goal is to develop a list documenting what is being preserved.

The plan is to have the existing registry projects list ready for the March meeting of CWG. From there we'll see how ready for our next steps, which will be more of a challenge. (see here for more details: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Tentative_Work_Plan_for_Content_Registry)

NDSA:Clearinghouse Action Team (Group B)

Kristine reported on Group B and restated their objectives. The group is tackling one at a time. In their first call, they started to determine what types of content are at risk, and specific collections that are at risk.

They decided to meet again once a month, one week prior to this larger meeting, so they can report back out to CWG.

They started to assemble examples of at-risk content - currently 11 examples, which Kristine read through. They welcome more from other members of action team or this large group.

List is on their page: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Clearinghouse_Action_Team

Online phone directories is one that was send by Abbie after the meeting; Kristine will add. She encouraged others to send more ideas (directly to her or by adding to the wiki). Not a perfect list - we're in brainstorming phase. After they get a fairly comprehensive list, Glenn and Kristine will meet to start to categorize (others welcome to help). Haven't started that yet - waiting for other feedback.

Daniel agreed that it looked like a good list - kudos for including local government and telephone directories. Municipal documents are of high interest/concern. Cathy wanted to be sure state documents are included. Budgets have caused changes/cuts in preservation of Texas state documents. Those remain on the list.

Kris recommend that we state records and documents - archivists have specific meanings. Both are important, depending on who you are talking to, people think of it in different ways.

A Google groups has been set up for Group B. John Weise set it up, haven't really started to use it yet but it's here: http://groups.google.com/group/ndsa-content-cat

Our next call will be March 2nd at 11am EST. Agenda and call details to be sent a few days prior.

-End-

@@ Line 6: / Line 6: @@
 Wednesday, February 2, 2011 11am EST
-===Attendees ():===
+===Attendees (15)===
-*Alaska State Library - Daniel Cornwall
-*BMS Chase - John Spencer
-*California Digital Library - Tricia Cruse
-*Idaho Historical Society - Elizabeth Falk
-*Internet Archive - Kristine Hanna
-*Kentucky Department for Libraries and Archives – Glen McAninch
-*Library of Congress - Abbie Grotke
-*Library of Congress - Michelle Gallinger
-*Library of Congress/NDIIPP – Abby Smith Rumsey
-*Maryland State Archives - Timothy Baker
-*New York University - Michael Stoller
-*Oregon State Library - Arlene Weible
-*University of Louisville - Rachel Howard
-*University of Maryland - Jennie Knies
-*University of Maryland - Patricia Steele
-*University of Michigan – DLPS - John Weise
-*University of North Texas - Cathy Hartman
-*USGS - John Faundeen (Guest Participant)
-*Wisconsin Department of Administration - Curtis Pulford
+[Note to attendees: If I left anyone off, please add your name or let me know and I'll add it!]
-=== Minutes of the last meeting ===
+*Abrams, Brett | National Records and Archives Administration | Brett.Abrams@nara.gov
-There were no requested changes to minutes from our prior meeting.
+*Cornwall, Daniel  | Alaska State Library  | daniel.cornwall@ALASKA.GOV
+*Faundeen, John, Archivist | U.S. Geological Survey | faundeen@usgs.gov
+*Grotke, Abbie  | Web Archiving Team Lead, Library of Congress, and Co-Chair of the NDSA Content Working Group  | abgr@LOC.GOV
+*Hanna, Kristine | Internet Archive   | kristine@ARCHIVE.ORG
+*Harrison, Anne  | Federal Library & Information Center Committee  (FLICC) | anha@loc.gov
+*Hartman, Cathy | Associate Dean of Libraries, University of North Texas/ Co-Chair of the NDSA Content Working Group  | cathy.hartman@UNT.EDU
+*Howard, Rachel  | Digital Initiatives Librarian, University of Louisville |   rachel.howard@LOUISVILLE.EDU
+*McAninch, Glen | Manager for Technology Analysis and Support Branch, Kentucky Department for Libraries and Archives | Glen.McAninch@KY.gov
+*Moffatt, Christie | National Library of Medicine | moffattc@mail.nlm.nih.gov
+*Ogilvie, Kris  | Digital Programs Consultant, California State Library  | kogilvie@LIBRARY.CA.GOV
+*Pienta, Amy | University of Michigan/Data-PASS  |  apienta@umich.ed
+*Rossum, Deborah  |Digital Content Manager|  SCOLA  |712-566-2202|  drossum@SCOLA.ORG
+*Watters, Pete  | Arizona State Library, Archives, and Public Records   | pwatters@LIB.AZ.US
+*Weise, John | Manager of the Digital Library Production Service (DLPS) at the University of Michigan  | jweise@UMICH.EDU
+*Whitacre, Lindsay Skay  | WGBH | lindsay_whitacre@WGBH.ORG
+=== Updated on Definition of digital preservation ===
-=== Work Areas ===
+Abbie reported that "what is the definition of digital preservation for NDSA" has been brought up in many working groups, including ours, and LC team has talked about recommending one definition that we all would then agree upon. Something should come out on the NDSA_ALL list soon, but ALA ALCTS Preservation and Reforming Section Working Group on Defining Digital Preservation is what LC has recommended using. Comments welcome about that. See it here: http://www.ala.org/ala/mgrps/divs/alcts/resources/preserv/defdigpres0408.cfm
+=== Work Area Updates ===
 '''[[NDSA:Content Registry Action Team]] (Group A)'''
-Work has started - first two steps to look at existing registry projects. Rachel, Abbie, Arlene, Christie looking at this - gotten a start already
+Daniel reported on Group A. Work has started. The first two steps are to look at existing registry projects. Rachel, Abbie, Arlene, Christie have gotten started. See their work so far here: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Existing_Registry_Projects
-Second step to come up with definitiaion as what counted as digitally preserved. We can look at the definition that Abbie will send out = important to have same understanding across working groups. This step - different project registries, but some are "this is being scanned" - develop a list of documenting what is being preserved. Then we'll go on to our next step.
+The group's second step to come up with a definition as to what counts as digitally preserved. We can look at the definition that Abbie will send out; it is important to have same understanding across working groups. As we look at different project registries, we're noticing that some are registries of what has been digitized - we are including them for now but the goal is to develop a list documenting what is being preserved.
-Our plan is to have existing registry projects ready for the March meeting of CWG. From there we'll see how ready we are for next steps.
+The plan is to have the existing registry projects list ready for the March meeting of CWG. From there we'll see how ready for our next steps, which will be more of a challenge.  (see here for more details: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Tentative_Work_Plan_for_Content_Registry)
+'''[[NDSA:Clearinghouse Action Team]] (Group B)'''
-'''[[NDSA:Clearinghouse Action Team]] (Group B)'''
+Kristine reported on Group B and restated their objectives. The group is tackling one at a time. In their first call, they started to determine what types of content are at risk, and specific collections that are at risk.
+They decided to meet again once a month, one week prior to this larger meeting, so they can report back out to CWG.
+They started to assemble examples of at-risk content - currently 11 examples, which Kristine read through. They welcome more from other members of action team or this large group.
+List is on their page: http://www.loc.gov/extranet/wiki/osi/ndiip/ndsa/index.php?title=Clearinghouse_Action_Team
+Online phone directories is one that was send by Abbie after the meeting; Kristine will add. She encouraged others to send more ideas (directly to her or by adding to the wiki). Not a perfect list - we're in brainstorming phase. After they get a fairly comprehensive list, Glenn and Kristine will meet to start to categorize (others welcome to help). Haven't started that yet - waiting for other feedback.
+Daniel agreed that it looked like a good list -  kudos for including local government and telephone directories. Municipal documents are of high interest/concern. Cathy wanted to be sure state documents are included. Budgets have caused changes/cuts in preservation of Texas state documents. Those remain on the list.
+Kris recommend that we state records and documents - archivists have specific meanings. Both are important, depending on who you are talking to, people think of it in different ways.
+A Google groups has been set up for Group B. John Weise set it up, haven't really started to use it yet but it's here: http://groups.google.com/group/ndsa-content-cat
 Our next call will be March 2nd at 11am EST. Agenda and call details to be sent a few days prior.
 -End-