Workshop Schedule and Logistics: Difference between revisions
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<span style="font-size: 1.4em; line-height: 1.5;">'''Event Schedule: Ignite on day 1 / Workshop on day 2'''</span> | <span style="font-size: 1.4em; line-height: 1.5;">'''Event Schedule: Ignite on day 1 / Workshop on day 2'''</span> | ||
=Day 1 (December 1st)= | |||
* Proposed: Out of town guests arrive this morning or the night before | |||
* Proposed: Optional behind-the-scenes tour of a DC collection 10:30am, for two hours | |||
* (Lunch on your own) | |||
* Ignite talks and unconference | |||
[[File:Draft-icon.jpg|69x61px]]Unconference and Ignite | |||
* Proposed timings... | |||
** 2pm start | |||
** 2:30 - 3:15 session 1 | |||
** 3:30 - 4:15 session 2 | |||
** 4:30 - 5:15 session 3 | |||
** 5:30 - 6:30 Ignite talks | |||
** 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas) | |||
=Day 2 (December 2nd)= | =Day 2 (December 2nd)= | ||
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---- | ---- | ||
=Administrative schedule and flow for use by organizers= | =Administrative schedule and flow for use by organizers= | ||
{| | {| | ||
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Week of October 18 (Week -6) | Week of October 18 (Week -6) | ||
Week of October 25 (Week -5) | Week of October 25 (Week -5) | ||
* Close Ignite entries (Oct 31st, 11:59pm) | |||
* Select Ignite participants | |||
Week of November 1 (Week -4) | Week of November 1 (Week -4) | ||
Line 67: | Line 65: | ||
Week of November 22 (Week -1) | Week of November 22 (Week -1) | ||
Week of November 29 (week 0!) {| | Week of November 29 (week 0!) | ||
November 29 Sunday | |||
November 30 Monday | |||
December 1 Tuesday | |||
December 3 Wednesday {| | |||
| [In no particular order] | | [In no particular order] | ||
|} | |} | ||
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* <span style="line-height: 1.5;">A/V contract for Ignite and meeting</span> | * <span style="line-height: 1.5;">A/V contract for Ignite and meeting</span> | ||
* <span style="line-height: 1.5;">Hotel contract for Ignite/Unconference</span> | * <span style="line-height: 1.5;">Hotel contract for Ignite/Unconference</span> | ||
* <span style="line-height: 1.5;">Choose collection for optional behind-the-scenes tour</span> | |||
* <span style="line-height: 1.5; text-decoration: line-through;">Permission to use logos</span> | * <span style="line-height: 1.5; text-decoration: line-through;">Permission to use logos</span> | ||
''' <span style="line-height: 1.5;">Done [[user:edsonm]]</span> | ''' <span style="line-height: 1.5;">Done [[user:edsonm]]</span> | ||
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''' <span style="line-height: 19.5px;">in progress [[user:edsonm]]</span> | ''' <span style="line-height: 19.5px;">in progress [[user:edsonm]]</span> | ||
* <span style="line-height: 19.5px;">Assess AAM conference room size</span> | * <span style="line-height: 19.5px;">Assess AAM conference room size</span> | ||
''' <span style="line-height: 19.5px;">in progress. E. Merritt to supply by COB Oct 7. [[user:edsonm]]</span> || | ''' <span style="line-height: 19.5px;">in progress. E. Merritt to supply by COB Oct 7. [[user:edsonm]]</span> | ||
---- | * <span style="line-height: 19.5px; text-decoration: line-through;">troubleshoot Wikispaces adding for existing users [[user:edsonm]]</span> | ||
=Logistics= | * <span style="line-height: 19.5px;">AR - include alternate format message in Ignite form/video</span> | ||
==Conference room at AAM== | * <span style="line-height: 19.5px;">AR - check with Christa/Amy re: video release</span> | ||
[[File:AAMConferenceRoom.png|Architects]] | ''' <span style="line-height: 19.5px;">finalize hotel contract prior to announcing Ignite</span> | ||
AAM's new conference room. | * List of people/orgs to contact to spread call for entries/workshop | ||
The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone. | ''' Partners | ||
''' DH programs | |||
'''* MITH | |||
'''* CHNM | |||
'''* DH Action Lab | |||
'''* Brown | |||
'''* Yale DH Lab | |||
'''* Library Schools | |||
'''* Public Libraries | |||
'''''' DC | |||
'''* Europeana | |||
'''* AvoinGLAM | |||
* Unconference promo | |||
''' initial goal: get it onto calendars, bookmark the page | |||
''' AR - put up a wiki page for Ignite/unconference | |||
'''* goals, spirit, links to forms, basic info/logistics | |||
* Unconference registration | |||
''' Mike make form | |||
''' Mike lock down place/time | |||
''' Mike lock down program | |||
* {| | |||
| | |||
|- | |||
|---- | |||
|- | |||
|=Logistics= | |||
|- | |||
|==Conference room at AAM== | |||
|- | |||
|[[File:AAMConferenceRoom.png|Architects]] | |||
|- | |||
|AAM's new conference room. | |||
|- | |||
|The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone. | |||
|} | |||
==Code of Conduct== | |||
We value your attendance. The OpenLab Workshop is being convened under the DLF's [http://www.diglib.org/about/code-of-conduct/ Code of Conduct]. |
Latest revision as of 11:02, 9 August 2018
Event Schedule: Ignite on day 1 / Workshop on day 2
Day 1 (December 1st)
- Proposed: Out of town guests arrive this morning or the night before
- Proposed: Optional behind-the-scenes tour of a DC collection 10:30am, for two hours
- (Lunch on your own)
- Ignite talks and unconference
- Proposed timings...
- 2pm start
- 2:30 - 3:15 session 1
- 3:30 - 4:15 session 2
- 4:30 - 5:15 session 3
- 5:30 - 6:30 Ignite talks
- 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)
Day 2 (December 2nd)
- Formal workshop (invitation only)
- Catered breakfasty-thing
- Workshop kickoff; sessions
- Catered lunch
- Afternoon sessions
- Wrap
Administrative schedule and flow for use by organizers
Administrative schedule and flow | Tasks that need doing/scheduling |
Week of September 27 (Week -9) | |
* Open Ignite entries | |
* Finalize google form for Ignite proposals | |
* Upload unconference/ignite invitation video | |
* Announce unconference and Ignite talks | |
Need to lock down hotel info and timing first, via CLIR | |
* Draft invitation email and invite first batch of workshop participants |
Week of October 4 (Week -8)
- Invite second batch of workshop participants
Week of October 11 (Week -7)
- Final workshop invitations out
- Finalize workshop participant list
Week of October 18 (Week -6)
Week of October 25 (Week -5)
- Close Ignite entries (Oct 31st, 11:59pm)
- Select Ignite participants
Week of November 1 (Week -4)
Week of November 8 (Week -3)
Week of November 15 (Week -2)
Week of November 22 (Week -1)
Week of November 29 (week 0!)
November 29 Sunday
November 30 Monday
December 1 Tuesday
December 3 Wednesday {| | [In no particular order] |}
- Catering
- A/V contract for Ignite and meeting
- Hotel contract for Ignite/Unconference
- Choose collection for optional behind-the-scenes tour
- Permission to use logos
Done user:edsonm
- Record/upload invitation video
in progress user:edsonm
- Assess AAM conference room size
in progress. E. Merritt to supply by COB Oct 7. user:edsonm
- troubleshoot Wikispaces adding for existing users user:edsonm
- AR - include alternate format message in Ignite form/video
- AR - check with Christa/Amy re: video release
finalize hotel contract prior to announcing Ignite
- List of people/orgs to contact to spread call for entries/workshop
Partners DH programs * MITH * CHNM * DH Action Lab * Brown * Yale DH Lab * Library Schools * Public Libraries ' DC * Europeana * AvoinGLAM
- Unconference promo
initial goal: get it onto calendars, bookmark the page AR - put up a wiki page for Ignite/unconference * goals, spirit, links to forms, basic info/logistics
- Unconference registration
Mike make form Mike lock down place/time Mike lock down program
- {|
|
|-
|----
|-
|=Logistics=
|-
|==Conference room at AAM==
|-
|
|-
|AAM's new conference room.
|-
|The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone.
|}
Code of Conduct
We value your attendance. The OpenLab Workshop is being convened under the DLF's Code of Conduct.