NDSA:Survey Template

This is a work-in-practice draft of a template for the Standards and Best Practices Knowledge Base.

Key to Template

Each element in the template is formatted as: Element (Obligation, Repeatability, Data constraint) [Element description]

• Obligation is M (Mandatory) or O (Optional)
• Repeatability is R (Repeatable) or NR (Not Repeatable)
• Data constraint is Text (Free text), Date (ISO 8601 Date format), Controlled (Controlled value) or Container (Contains sub-elements rather than a value)
  • If the Data constraint is Controlled, the valid values follow the element

Template

Standard Identification

• Title (M, NR, Text) [Title of this standard]
• Alias (O, R, Text) [An alternative title for this standard]
• ISBN (O, NR, Text) [If it exists, the International Standard Book Number that identifies this standard]

Standard Description

• Document type (M, NR, Controlled) [Classification of this reference]
  • Standard
  • Best practice
  • Recommendation
• Category (O, R, Controlled) [The main thematic area addressed by the standard]
  • File Formats for preservation
  • Preservation information models
  • Preservation metadata
  • Digital content management and services for preservation
  • Preservation infrastructure, technologies and security
  • Preservation concepts and vocabulary
  • Preservation evaluation and metrics
• Developing organization (O, R, Controlled)
  • (See list under Maintenance organization)
• Maintenance organization (M, R, Controlled) [Organization maintaining the standard]
  • AES (Audio Engineering Society)
  • AIIM (Association for Information and Image Management International)
  • ANSI
  • ARP
  • BSI (British Standards)
  • CEN (European Committee for Standardization)
  • CCSDS (Consultative Committee for Space Data Systems)
  • CRL (Center for Research Libraries)
  • DCC (Digital Curation Centre)
  • DLF (Digital Library Federation)
  • ECMA International (European Computer Manufacturers Association)
  • ETSI (European Telecommunications Standardization Institute)
  • IETF (Internet Engineering Task Force)
  • IIPC (International Internet Preservation Consortium)
  • ISO (International Organization for Standardization)
  • Library of Congress
  • NARA (National Archives and Records Administration)
  • Nestor (Network of Expertise in Long-Term Storage of Digital Resources)
  • NISO
  • NIST (National Institute of Standards and Technology)
  • OCLC (Online Computer Library Center, Inc.)
  • PREMIS Working Group
  • SMPTE (Society of Motion Picture and Television Engineers)
  • SNIA (Storage Networking Industry Association)
• Status (M, NR, Controlled) [Stage of publication of standard]
  • Preliminary
  • Published
  • Withdrawn
• Publication date (O, NR, Date) [Date the standard was published]
• Current version (O, NR, Text) [The version of this standard that is current]
• Supersedes (O, R, Text) [Previous versions of this standard that were replaced by the current version]
• Summary description (O, NR, Text) [A brief description of the scope, audience and purpose of the standard]
• Cross references or referenced standards (O, R, Text) [Other standards referenced by this standard. Use the other standards' titles.]
• Related links (O, R, Text) [A URL to a Web site containing additional authoritative information about the standard.]

Access to Standard

• Copy (O, R, Container) [container element with information about accessing a copy of the standard]
  • Cost (O, NR, Text) [cost of obtaining a copy, e.g. Free, CHF 118; include currency if it is not Free]
  • Website with information about purchasing or downloading a copy (M, NR, Text) [URL of Web Site, e.g. ISO store, institutional website]
  • Language (M, R, Controlled) [Natural language(s) of document, e.g. English, Russian]
    • Use ISO 639 Language Codes
  • Format (M, R, Controlled)
    • Analog paper
    • Digital
  • Pages (O, NR, Text) [Number of pages]
  • Last verification date (M, NR, Date) [Last time this Copy information was verified, e.g. the Web Site URL hasn't changed]

Use of Standard

• Related tool (O, R, Container) [contains information about a related software tool]
  • Name (M, NR, Text) [software name]
  • Website (M, NR, Text) [URI linking to most authoritative web site]
  • Relation to standard (M, NR, Text) [How this software relates to the standard, e.g. Generates MIX output]
  • Description (O, NR, Text) [Short summary of tool, including the maintenance organization and supported functions]
• Institutional use (O, R, Container) [contains information about an institution using the standard]
  • Institution name (M, NR, Text)[Name of institution/sub-unit using the standard]
  • Website (M, NR, Text) [URI linking to a web page about the institution's use of the standard if it exists, otherwise the main page]
  • Institutional context (O, NR, Text) [Summary of how the standard is used in support of site-specific purposes and goals, briefly including any deviations from the standard]
• User group (O, R, Container) [A user group or mailing list specific to the standard)
  • Name (M, NR, Text) [group name]
  • Website (M, NR, Text) [URI linking to most authoritative web site]
  • Description (O, NR, Text) [Short description of group]
• Commentary (O, R, Container) [contains a reference to a published endorsement, commentary or criticism]
  • Title (M, NR, Text] [Assessment name]
  • Author (M, NR, Text) [Name(s) of the authoring individuals or institution]
  • Assessment type (M, R, Controlled)
    • Endorsement [positive]
    • Commentary [neutral elaboration, explanation, caveats]
    • Criticism [negative]
  • Website (M, NR, Text) [URI linking to most authoritative web site]
  • Description (O, NR, Text) [Short summary of the assessment]
• User Guide (O, R, Container) [Guide to using the standard - not necessarily written by the maintenance organization]
  • Title (M, NR, Text] [Guide name]
  • Author (M, NR, Text) [Name(s) of the authoring individuals or institution]
  • Website (M, NR, Text) [URI linking to most authoritative web site for the online resource, or web page with a citation]
  • Description (O, NR, Text) [Short summary of the intended audience, scope and contents]

Record Status

• Modification (M, R, Container) [Last time this record in the standards registry was modified]
  • Last modification date (M, NR, Date)
  • Agent (M, NR, Text) [Person who modified this record. Format as first last, e.g. Jane Doe]
• Verification (M, R, Date) [Last time the information in this record was reviewed and verified]
  • Last verification date (M, NR, Date)
  • Agent (M, NR, Text) [Person who verified this record. Format as first last, e.g. Jane Doe]

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