Workshop Schedule and Logistics: Difference between revisions

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<span style="font-size: 1.4em; line-height: 1.5;">'''Event Schedule: Ignite on day 1 / Workshop on day 2'''</span>
 
Draft schedule for Openlab Workshop
High level for now
 
=Plan A - - as proposed to the NEH=
Summary: Split the workshop across two days with a social/working dinner; Unconference/Ignite on the second night
Pros: better, less exhausting, more creative structure for workshops; good to have working/social dinner in the middle
Cons: requires two day commitment from attendees; workshop won't get benefit of Ignite/unconference at the end
==Day 1 (December 1st)==
 
* Out of town guests arrive this morning or the night before
* Optional behind-the-scenes tour of a DC collection
* Lunch as a group
* Workshop session 1 of 3
* Social/working dinner
 
==Day 2 (December 2nd)==
* Catered breakfasty-thing
* Workshop session 2 of 3
* Lunch
* Workshop session 3/3
* Wrap up in early afternoon
* Ignite and Unconference in late afternoon/evening
 
=Plan B - - Ignite on day 1 / Workshop on day 2 [[File:greenArrow.gif|69x42px]]=
Summary: Ignite/Unconference on the first night; workshop takes place all day on the second day; social/working dinner at the end.
Pros: just 1 day commitment for workshop attendees; more benefit from Ignite/unconference at the beginning
Cons: harder to do social/working dinner; one exhausting day generates less creativity/insight
=Day 1 (December 1st)=  
=Day 1 (December 1st)=  
* Proposed: Out of town guests arrive this morning or the night before
* Proposed: Optional behind-the-scenes tour of a DC collection 10:30am, for two hours
* (Lunch on your own)
* Ignite talks and unconference


* <span style="line-height: 1.5;">Out of town guests arrive this morning or the night before</span>
[[File:Draft-icon.jpg|69x61px]]Unconference and Ignite
* <span style="line-height: 1.5;">Optional behind-the-scenes tour of a DC collection</span>
* Proposed timings...
* <span style="line-height: 1.5;">(Lunch on your own)</span>
** 2pm start
* <span style="line-height: 1.5;">Ignite talks and unconference</span>
** 2:30 - 3:15 session 1
** 3:30 - 4:15 session 2
** 4:30 - 5:15 session 3
** 5:30 - 6:30 Ignite talks
** 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)


=Day 2 (December 2nd)=  
=Day 2 (December 2nd)=  
* Formal workshop (invitation only)
* Catered breakfasty-thing
* Catered breakfasty-thing
* Workshop kickoff; sessions
* Workshop kickoff; sessions
Line 41: Line 22:
* Afternoon sessions
* Afternoon sessions
* Wrap
* Wrap
----
=Administrative schedule and flow for use by organizers=
{|
| Administrative schedule and flow || Tasks that need doing/scheduling
|-
| Week of September 27 (Week -9)
|-
|* Open Ignite entries
|-
|* Finalize google form for Ignite proposals
|-
|* Upload unconference/ignite invitation video
|-
|* Announce unconference and Ignite talks
|-
|''' Need to lock down hotel info and timing first, via CLIR
|-
|* Draft invitation email and invite first batch of workshop participants
|}
Week of October 4 (Week -8)
* Invite second batch of workshop participants
Week of October 11 (Week -7)
* Final workshop invitations out
* Finalize workshop participant list
Week of October 18 (Week -6)
Week of October 25 (Week -5)
* Close Ignite entries (Oct 31st, 11:59pm)
* Select Ignite participants
Week of November 1 (Week -4)
Week of November 8 (Week -3)
Week of November 15 (Week -2)
Week of November 22 (Week -1)
Week of November 29 (week 0!)
November 29 Sunday
November 30 Monday
December 1 Tuesday
December 3 Wednesday {|
| [In no particular order]
|}
* <span style="line-height: 1.5;">Catering</span>
* <span style="line-height: 1.5;">A/V contract for Ignite and meeting</span>
* <span style="line-height: 1.5;">Hotel contract for Ignite/Unconference</span>
* <span style="line-height: 1.5;">Choose collection for optional behind-the-scenes tour</span>
* <span style="line-height: 1.5; text-decoration: line-through;">Permission to use logos</span>
''' <span style="line-height: 1.5;">Done [[user:edsonm]]</span>
* <span style="line-height: 19.5px;">Record/upload invitation video</span>
''' <span style="line-height: 19.5px;">in progress [[user:edsonm]]</span>
* <span style="line-height: 19.5px;">Assess AAM conference room size</span>
''' <span style="line-height: 19.5px;">in progress. E. Merritt to supply by COB Oct 7. [[user:edsonm]]</span>
* <span style="line-height: 19.5px; text-decoration: line-through;">troubleshoot Wikispaces adding for existing users [[user:edsonm]]</span>
* <span style="line-height: 19.5px;">AR - include alternate format message in Ignite form/video</span>
* <span style="line-height: 19.5px;">AR - check with Christa/Amy re: video release</span>
''' <span style="line-height: 19.5px;">finalize hotel contract prior to announcing Ignite</span>
* List of people/orgs to contact to spread call for entries/workshop
''' Partners
''' DH programs
'''* MITH
'''* CHNM
'''* DH Action Lab
'''* Brown
'''* Yale DH Lab
'''* Library Schools
'''* Public Libraries
'''''' DC
'''* Europeana
'''* AvoinGLAM
* Unconference promo
''' initial goal: get it onto calendars, bookmark the page
''' AR - put up a wiki page for Ignite/unconference
'''* goals, spirit, links to forms, basic info/logistics
* Unconference registration
''' Mike make form
''' Mike lock down place/time
''' Mike lock down program
* {|
|
|-
|----
|-
|=Logistics=
|-
|==Conference room at AAM==
|-
|[[File:AAMConferenceRoom.png|Architects]]
|-
|AAM's new conference room.
|-
|The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone.
|}
==Code of Conduct==
We value your attendance. The OpenLab Workshop is being convened under the DLF's [http://www.diglib.org/about/code-of-conduct/ Code of Conduct].

Latest revision as of 10:02, 9 August 2018

Event Schedule: Ignite on day 1 / Workshop on day 2

Day 1 (December 1st)

  • Proposed: Out of town guests arrive this morning or the night before
  • Proposed: Optional behind-the-scenes tour of a DC collection 10:30am, for two hours
  • (Lunch on your own)
  • Ignite talks and unconference

Unconference and Ignite

  • Proposed timings...
    • 2pm start
    • 2:30 - 3:15 session 1
    • 3:30 - 4:15 session 2
    • 4:30 - 5:15 session 3
    • 5:30 - 6:30 Ignite talks
    • 6:30 - tbd drinks and dinner on your own (or dinner w everyone - - get the hotel to make a bunch of pizzas)

Day 2 (December 2nd)

  • Formal workshop (invitation only)
  • Catered breakfasty-thing
  • Workshop kickoff; sessions
  • Catered lunch
  • Afternoon sessions
  • Wrap

Administrative schedule and flow for use by organizers

Administrative schedule and flow Tasks that need doing/scheduling
Week of September 27 (Week -9)
* Open Ignite entries
* Finalize google form for Ignite proposals
* Upload unconference/ignite invitation video
* Announce unconference and Ignite talks
Need to lock down hotel info and timing first, via CLIR
* Draft invitation email and invite first batch of workshop participants


Week of October 4 (Week -8)

  • Invite second batch of workshop participants

Week of October 11 (Week -7)

  • Final workshop invitations out
  • Finalize workshop participant list

Week of October 18 (Week -6)

Week of October 25 (Week -5)

  • Close Ignite entries (Oct 31st, 11:59pm)
  • Select Ignite participants

Week of November 1 (Week -4)

Week of November 8 (Week -3)

Week of November 15 (Week -2)

Week of November 22 (Week -1)

Week of November 29 (week 0!)

November 29 Sunday

November 30 Monday

December 1 Tuesday

December 3 Wednesday {| | [In no particular order] |}


  • Catering
  • A/V contract for Ignite and meeting
  • Hotel contract for Ignite/Unconference
  • Choose collection for optional behind-the-scenes tour
  • Permission to use logos

Done user:edsonm

  • Record/upload invitation video

in progress user:edsonm

  • Assess AAM conference room size

in progress. E. Merritt to supply by COB Oct 7. user:edsonm

  • troubleshoot Wikispaces adding for existing users user:edsonm
  • AR - include alternate format message in Ignite form/video
  • AR - check with Christa/Amy re: video release

finalize hotel contract prior to announcing Ignite

  • List of people/orgs to contact to spread call for entries/workshop

Partners DH programs * MITH * CHNM * DH Action Lab * Brown * Yale DH Lab * Library Schools * Public Libraries ' DC * Europeana * AvoinGLAM

  • Unconference promo

initial goal: get it onto calendars, bookmark the page AR - put up a wiki page for Ignite/unconference * goals, spirit, links to forms, basic info/logistics

  • Unconference registration

Mike make form Mike lock down place/time Mike lock down program

  • {|

| |- |---- |- |=Logistics= |- |==Conference room at AAM== |- |Architects |- |AAM's new conference room. |- |The room is 20' x 33' and will seat 24 around the table, with space to pull in about 10 side chairs. The room will be equipped with A/V and conference phone. |}


Code of Conduct

We value your attendance. The OpenLab Workshop is being convened under the DLF's Code of Conduct.

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